Office Administrator (Maternity Leave Contract)

Position: Office Administrator (Maternity Leave Term - Minimum 1 Year)

The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants, and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s, Newfoundland and Stoney Creek, Ontario.

As one of the fastest-growing and highly respected engineering firms in Atlantic Canada, we are seeking a detail-oriented Office Administrator to provide maternity leave coverage. This opportunity is available in our Dartmouth, NS office and will be supporting the operations for all office locations.

Responsibilities include but are not limited to:

• Answer incoming calls and greet guests.
• Support company operations by maintaining office systems and supplies.
• Liaise with vendors to setup accounts for required office supplies, equipment maintenance, and other service needs.
• Assist with the preparation of letters, reports and proposals.
• Book travel arrangements.
• Assist in office social events and staff retreats.
• Manage the supply of corporate merchandise.
• Work with management on special projects.
• Handle various administrative tasks to ensure efficient office operations.

Requirements and Qualifications:

• Degree/Diploma in Business Administration or equivalent experience
• Proficient with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Pro-active and creative thinker
• Ability to work in a fast-paced environment with tight deadlines (at times)
• High level of accuracy and attention to detail
• Strong organizational and time management skills with the ability to prioritize multiple tasks

Please note: This is a maternity leave term position with a minimum duration of one year. While continued employment beyond the term is not guaranteed, there may be opportunities for permanent employment based on business needs, company growth, and individual performance.

The successful candidate will be a motivated self-starter with solid interpersonal skills and the ability to work with others as well as independently. This position is ideal for a candidate that sees themselves as an integral part of the team and is continuously looking for ways they can contribute towards the successful operations of a growing business.