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Harris & Company

Office Services Assistant

Vancouver, BC, V6C 2B5, Canada

The expected salary range for this position is $45,000 – $55,000 annually. · Full-time

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Job details

Pay: The expected salary range for this position is $45,000 – $55,000 annually.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Office Services Assistant

Harris & Company LLP (Harris) is one of the largest employer-side workplace law and advocacy firms in Western Canada. Our clients rely on us because we understand their business as well as the law.

We’re hiring a full-time Office Services Assistant to help keep our office running smoothly. The ideal candidate notices the details, keeps requests moving, and is ready to help. A resourceful, proactive approach, a positive attitude, and reliable follow-through are essential.

About the role

Reporting to the Office Services Manager, this role supports legal professionals and administrative teams across the firm. From deliveries and document production to meeting setup and reception coverage, the work is varied and practical. Success means staying organized, asking questions early, and keeping the team informed until each task is complete.

What you’ll own

Mail and deliveries: Process incoming and outgoing mail, prepare courier packages, and distribute deliveries promptly and accurately.
Document production: Support practice groups and administrative teams, including Marketing, Accounting, and HR. Check instructions, formatting, and accuracy before returning completed work.
Searches: Conduct conflict checks and corporate searches, confirming names and details before submitting requests or results.
Supplies: Monitor inventory, replenish supplies, and coordinate with vendors before items run out.
Meeting spaces: Keep boardrooms and common areas tidy, organized, and ready for use. Set up rooms for meetings.
Office support: Assist with office moves, furniture adjustments, maintenance requests, and errands.
Reception coverage: Provide professional, friendly service to clients, visitors, and callers when covering reception.
Follow-through: Track requests and deadlines, clarify priorities, flag delays early, and confirm when work is complete.

What you bring

One year of office experience is an asset.
Excellent attention to detail, including grammar, spelling, and proofreading.
Strong organizational skills and a clear way of tracking tasks, priorities, and deadlines.
Initiative and resourcefulness, with the confidence to ask questions early and take responsibility for mistakes.
Friendly, professional communication and strong customer service skills.
Proficiency in Microsoft Word, Excel, and Outlook, and a willingness to learn new systems.
Ability to work independently and collaboratively, adapt to changing priorities, and follow through.
Ability to lift and move items weighing up to 20 lbs. as required.

How we work

This is an in-office role supporting daily operations. Priorities can change throughout the day, so clear communication, flexibility, and a willingness to help across the team are important.

What we offer

Comprehensive health benefits for you and your family (medical, dental, vision, prescriptions, paramedical, life insurance).
RRSP matching program.
Health, Wellness and Transportation Spending Account for your unique needs.
Long service bonuses and generous paid time off (including 5 personal days).
Firm socials, team-building events, and employee appreciation activities.
Professional development resources and growth opportunities.
Employee referral bonuses.
Community involvement through firm initiatives.

Diversity and inclusion

At Harris & Company, we value the strength that comes from diverse perspectives, backgrounds, and experiences. We are committed to fostering an inclusive workplace where everyone is respected, supported, and able to contribute fully. Diversity and inclusion are central to who we are and how we work together.

Accessibility and accommodation

We are dedicated to ensuring that our workplace is welcoming and accessible to all, including individuals with disabilities. Accommodations are available on request for candidates participating in any stage of the recruitment and selection process.

Background and reference checks

Offers of employment may be subject to background screening, which can include criminal record checks, credit checks, and verification of employment history and education.

Compensation

The expected salary range for this position is $45,000 – $55,000 annually. The final offer will take into account the candidate’s skills, experience, and job-related knowledge, as well as internal and market equity.

Your application

We thank all applicants for their interest in Harris & Company. Only those whose experience and qualifications closely align with the requirements of the position will be contacted.

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More about this job

Responsibilities

The Office Services Assistant supports legal and administrative teams by managing mail, deliveries, document production, and office supplies. They are also responsible for maintaining meeting spaces, conducting corporate searches, and providing reception coverage.

Requirements

The ideal candidate possesses strong organizational skills, attention to detail, and proficiency in Microsoft Office applications. One year of office experience is considered an asset, along with the ability to lift up to 20 lbs.

Skills

Attention to detail
Organizational skills
Communication
Customer service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Proofreading
Task management
Conflict checks
Corporate searches
Inventory management
Document production
Reception coverage
Flexibility

Benefits

Medical insurance
Dental insurance
Vision insurance
Prescription coverage
Paramedical services
Life insurance
RRSP matching program
Health, Wellness and Transportation Spending Account
Long service bonuses
Paid time off
Personal days
Firm socials
Team-building events
Employee appreciation activities
Professional development resources
Employee referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Legal Firm
Mail Processing
Courier Packages
Document Production
Conflict Checks
Corporate Searches
Inventory Management
Meeting Setup
Reception
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative Support
Data Entry
Proofreading
Task Tracking
Vendor Coordination
Office Maintenance
Customer Service

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