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Added 5 hours ago
C
BILLING ADMINISTRATOR
c21059ff-255a-42fd-a8c9-33094188d6c7
Edmonton, AB
- Full-time
As our Billing Administrator, you’ll spend your full day turning deliveries, services, and shipments into accurate, on-time invoices. You’ll compile billing data, calculate fees and rates,…
Added 2 days ago
UO
Project Administrator, Mechanical & Manufacturing Engineering
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies…
Added 2 days ago
BU
Payroll Administrator
Brandon University
Brandon, MB
- Full-time
Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of…
Added 2 days ago
TC
Branch Administrator
Toromont Cat
Fredericton, NB
- Full-time
Process weekly payroll, accounts payable and bank deposits
Added 2 days ago
TH
Business Administrator
The Headhunters Recruitment
Delta, BC
- Contract
…operational excellence. They are seeking a hands-on Business Administrator to support daily office operations while taking ownership of accounts payable and accounts receivable functions.…
Added 3 days ago
CO
Payroll Administrator
City of Brandon
Brandon, MB
- Full-time
Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of…
Added 3 days ago
Payroll Administrator
City of Brandon
Brandon, MB
Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of…
Added 4 days ago
Treasury Accountant - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
Review and be a back-up for the daily AR Roll-Forward by the Treasury Administrator
Added 4 days ago
A
Office Administrator
Altis
Mississauga, ON
- Contract
Process accounts payable and accounts receivable transactions.
Added 4 days ago
RM
Branch Service Admin
Rocky Mountain Equipment
La Crête, AB
- Full-time
A Branch Service Admin is a branch hybrid role of Service Writer and Branch Administrator duties. The primary scope of the role is to liaison between customers in need of repairs and the…
Added 4 days ago
GC
Accounting Administrator
Gerrity Corrugated Paper Prod Ltd
Toronto, ON
- Full-time
Provide accounts payable and receivable support as needed.
Added 5 days ago
H
Senior System Administrator, Enterprise Resource Planning (ERP)
Hays
Mississauga, ON
- $100,000 to $110,000 CAD / year
- Full-time
…supporting a diverse ERP portfolio that includes General Ledger, Accounts Payable, Accounts Receivable, Asset Management, CRM, Reporting & Analytics, Electronic Health Records, Resident &…
Added 5 days ago
MI
Finance Administrator
Maxan Interior Systems
Mississauga, ON
- Full-time
Support administrative activities related to accounts payable, accounts receivable, payroll, and other Finance functions.
Added 5 days ago
MI
Finance Administrator
Maxan Interior Systems
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
Support administrative activities related to accounts payable, accounts receivable, payroll, and other Finance functions.
Added 5 days ago
SM
Medical Billing & Insurance Specialist – Calgary, A.B.
Snore MD
Calgary, AB
- Part-time
Experience with insurance billing, accounts receivable/payable, or third-party billing
Added 7 days ago
Office Administration and Accounts Payable - ASL Distribution (Oakville)
Fastfrate Group
Oakville, ON
The Office Administrator – Accounts Payable Support is responsible for coordinating the day-to-day administrative functions of the office while overseeing and assisting with Accounts…
Added 8 days ago
AM
Funeral Branch Administrator
Arbor Memorial Inc
Toronto, ON
- $55,000 to $60,000 CAD / year
As a Funeral Branch Administrator at Highland Funeral Home located in Scarborough, Ontario, you will have the opportunity to provide outstanding customer service to the families we serve…
Added 9 days ago
Office Administrator
Harvest Operations Corp.
Calgary, AB
Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact…
Added 9 days ago
HO
Office Administrator
Harvest Operations Corp.
Calgary, AB
- Full-time
Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact…
Added 9 days ago
IW
Credit Administrator
IS2 Workforce Solutions
Dorval, QC
- $67,800 to $70,000 CAD / year
- Full-time
This is an exciting opportunity for an experienced professional Credit Administrator to join a dynamic and fast-paced office environment on a permanent contract for one year. The ideal…
Added 10 days ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Toronto, ON
- Full-time
Our growing team is looking for a Medical Assistant/Medical Office Administrator who can work for us on a permanent full-time basis supporting our LMC Bayview clinic (1929 Bayview Ave.…
Added 10 days ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Toronto, ON
- Full-time
Our growing team is looking for a Medical Assistant/Medical Office Administrator who can work for us on a permanent full-time basis supporting our LMC Etobicoke clinic (1723 Kipling Avenue,…
Added 10 days ago
Accounts Payable Administrator (12 month contract)
The Canada Life Assurance Company
Winnipeg, MB
We are looking for an Accounts Payable, Administrator
Added 10 days ago
Accounts Payable Administrator
The Canada Life Assurance Company
Winnipeg, MB
We are looking for an Accounts Payable, Administrator
Added 10 days ago
LC
Store Administrator Full Time Day Greenlight Requisition
Loblaw Companies Limited
Gibbons, AB
- Full-time
Be responsible for basic accounting duties – payroll and accounts payable

Harvest Operations Corp.

Office Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: 5+ years of experience in reception, office administration, or corporate services.
Posting language: English
Posted: Oct 16, 2026

Original job description

Worker Type: Full-time, Permanent

About this Opportunity

Harvest Operations Corp. is a diverse energy company, based out of Calgary, offering exposure to conventional upstream oil and natural gas production and SAGD operations. We are focused on identifying opportunities to create and deliver value with an active development program and a technical approach taken to maximize our assets. Harvest is committed to protecting the health and well-being of our people, the public and the environment through every decision and action taken each day.

Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact for all clients. This position will provide general administrative duties as well as behind the scenes duties for Corporate Services and other departments as needed. This is a full-time permanent position based out of the Calgary Corporate Office.

What we can offer

At Harvest, we recognize the value of strong leadership and technical expertise. We are committed to supporting our employees with competitive compensation, meaningful work, and opportunities for growth.

Strong compensation
Comprehensive benefits
Career advancement opportunities
Strong safety culture and team-oriented environment

What you will do

Greets and welcomes visitors, clients, contractors, and employees.
Answers, screens, and directs incoming phone calls.
Monitors and distributes inquiries from the company general email inbox to the appropriate departments.
Manages reception desk operations and maintains a professional front-office environment.
Manages incoming and outgoing mail, courier packages, and deliveries.
Schedules meeting rooms and coordinates visitor arrangements, catering orders, and meeting logistics.
Organizes, and maintains the office supplies inventory, furniture, and office equipment.
Ensures timely communication with employees and stakeholders regarding building activities, maintenance activities, and fire drills.
Maintains and tracks facility maintenance requests and ensures timely resolution with building management and external vendors.
Coordinates employee parking arrangements and communicates the taxable parking benefits with Payroll.
Submits Human Resources and Corporate Services invoices to Accounts Payable with appropriate GL coding.
Oversee Corporate Services’ vendor relationships for workplace facilities, supplies, and amenities.
Supports the employee onboarding, offboarding, office moves, workstation setup, access cards, and maintenance of office floor plans.
Coordinates travel arrangements and meetings.
Plans and coordinates company events and employee engagement activities.
Updates the company HR intranet, website and LinkedIn page with approved company news, event updates, and photographs.
Manages fleet vehicle reservations in accordance with company policy and ensure traffic violations are directed at the appropriate employee.
Maintains visitor logs and supports office security and access procedures.
Serves as Floor Fire Warden and First Aider (if applicable).
Perform other HR and Corporate Services projects as required.

What are we looking for

Our ideal candidate will have the following minimum qualifications:

5+ years of experience in reception, office administration, or corporate services.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
Experience with coordinating vendors, facilities, events, and office operations is an asset.

Our candidate will also have:

Strong customer service, communication, organizational, and multitasking skills.
Ability to manage confidential information with discretion and professionalism.
Can work independently, take initiative, and is able to complete tasks with minimal supervision.
Ability to problem-solve issues within the office.

Additional Information

We recognize the value of transferable skills and may consider equivalent combinations of education and experience, even if you do not meet every listed requirement.

Equal Opportunity Employer

Harvest is committed to providing a respectful, inclusive workplace where all individuals have merit-based opportunities to grow and succeed. We value diverse perspectives and believe they strengthen our teams, enhance decision-making, and drive innovation.

All qualified applicants will be considered based on skills, experience, and abilities. Position requirements may be adjusted to meet business needs. Title and compensation will be determined based on the successful candidate’s qualifications and experience.

For more information about careers at Harvest, please visit harvestoperations.com/careers.

Interested in this opportunity? Click Apply!

We sincerely thank those who apply, however, only those applicants selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Manage reception, calls, correspondence, mail, meeting logistics, office supplies, facilities requests, vendors, parking, and fleet reservations. Support employee onboarding and office moves, coordinate travel and company events, update approved company communications, and assist with office security and safety procedures.

Requirements

Requires at least five years of experience in reception, office administration, or corporate services, along with proficiency in Microsoft Office Suite. Candidates should have strong customer service, communication, organizational, and multitasking skills, exercise discretion with confidential information, and work independently with initiative.

Skills

Reception
Office Administration
Customer Service
Communication
Organization
Multitasking
Microsoft Office Suite
Vendor Coordination
Facilities Coordination
Event Coordination
Office Operations
Confidential Information Management
Problem-Solving
Travel Coordination
Workplace Security

Benefits

Comprehensive Benefits
Career Advancement Opportunities
Strong Safety Culture
Team-Oriented Environment

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Corporate Services
Microsoft Office Suite
Outlook
Word
Excel
Teams
Vendor Management
Facilities Management
Event Coordination
Office Operations
Meeting Room Scheduling
Mail and Courier Management
Employee Onboarding
Employee Offboarding
Workstation Setup
Access Cards
Travel Arrangements
Human Resources
Accounts Payable
General Ledger Coding
Fleet Vehicle Reservations
Visitor Logs
Office Security
Fire Warden
First Aid
Oil and Gas

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