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Added 32 mins ago
Senior Manager of Operations
New Age Services Inc.
Calgary, AB
New Age Services Inc. (NAS) is seeking an experienced and collaborative Senior Manager of Operations to provide leadership across key corporate support functions, including Information…
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Cook- Regular Full-Time
Smithers Community Services Association
Smithers, BC
SCSA has a long history of supporting people experiencing housing instability. Building on our previous shelter operations at Broadway Place, our team is passionate about helping…
Added 3 hours ago
AT
Chief Power Engineer
Agilent Technologies
Windsor, NS · Canada-Nova Scotia-Windsor
- Full-time
Ensuring all maintenance activities and operations are performed correctly and according to the
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Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…animal facility staff working in these facilities, budget, operations, resource allocation, infrastructure and equipment. Ensures an operational support to the Investigators and their…
Added 3 hours ago
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Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking an interim Project Manager to join the Capture and Optimization of Research Data (CORD) platform of the Centre for Outcomes Research and…
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Keyholder
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Procurement & Supply Chain Analyst / Supply Chain Data Analyst (PSCA010)
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- Full-time
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RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
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…PeopleSoft Human Capital Management (HCM), ERP system development, and case management-related digital solutions. The ideal candidate will have extensive knowledge of PeopleSoft HCM…
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Manager, Internal Controls
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- Full-time
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Assistant Manager - BOSS Store, Royal Mount
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Assistant Manager - BOSS Store, Oakridge
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Vancouver, BC
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Regional Manager, Canada West
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Vancouver, BC
- Other
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Regional Manager, Canada West
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Assistant Manager - BOSS Store, Laval
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Assist in merchandising, display maintenance and store housekeeping.
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Assistant Manager - BOSS Store, Rideau
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Ottawa, ON
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RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
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RQ11678 – Software Developer – ERP / Case Management – Senior
S M Software Solutions Inc
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…PeopleSoft Human Capital Management (HCM), ERP system development, and case management-related digital solutions. The ideal candidate will have extensive knowledge of PeopleSoft HCM…
Added 5 hours ago
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Environment, Health and Safety Manager
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- $100,000 to $120,000 CAD / year
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We are seeking an experienced Regional Environmental, Health & Safety (EHS) Manager to provide EHS leadership and support across a network of distribution and warehouse operations.
Added 5 hours ago
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Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18762 (2026-18762)
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The successful Research Coordinator will work under the supervision of the Principal Investigator(s) and/or Research Program Manager to coordinate and support a variety of orthopaedic…
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Forest, ON
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Sales Supervisor - Karl Lagerfeld Paris (Part-Time)
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Calgary, AB
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The Sales Supervisor works with the Assistant Manager and Store Manager to drive business success. They motivate the store team and provide a model of customer service excellence, while…
Added 10 hours ago
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Assistant Store Manager - Karl Lagerfeld Paris
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Calgary, AB
- Full-time
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Added 10 hours ago
HT
Manager, Internal Controls
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Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…

Harvest Operations Corp.

Office Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: 5+ years of experience in reception, office administration, or corporate services.
Posting language: English
Posted: Oct 16, 2026

Original job description

Worker Type: Full-time, Permanent

About this Opportunity

Harvest Operations Corp. is a diverse energy company, based out of Calgary, offering exposure to conventional upstream oil and natural gas production and SAGD operations. We are focused on identifying opportunities to create and deliver value with an active development program and a technical approach taken to maximize our assets. Harvest is committed to protecting the health and well-being of our people, the public and the environment through every decision and action taken each day.

Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact for all clients. This position will provide general administrative duties as well as behind the scenes duties for Corporate Services and other departments as needed. This is a full-time permanent position based out of the Calgary Corporate Office.

What we can offer

At Harvest, we recognize the value of strong leadership and technical expertise. We are committed to supporting our employees with competitive compensation, meaningful work, and opportunities for growth.

Strong compensation
Comprehensive benefits
Career advancement opportunities
Strong safety culture and team-oriented environment

What you will do

Greets and welcomes visitors, clients, contractors, and employees.
Answers, screens, and directs incoming phone calls.
Monitors and distributes inquiries from the company general email inbox to the appropriate departments.
Manages reception desk operations and maintains a professional front-office environment.
Manages incoming and outgoing mail, courier packages, and deliveries.
Schedules meeting rooms and coordinates visitor arrangements, catering orders, and meeting logistics.
Organizes, and maintains the office supplies inventory, furniture, and office equipment.
Ensures timely communication with employees and stakeholders regarding building activities, maintenance activities, and fire drills.
Maintains and tracks facility maintenance requests and ensures timely resolution with building management and external vendors.
Coordinates employee parking arrangements and communicates the taxable parking benefits with Payroll.
Submits Human Resources and Corporate Services invoices to Accounts Payable with appropriate GL coding.
Oversee Corporate Services’ vendor relationships for workplace facilities, supplies, and amenities.
Supports the employee onboarding, offboarding, office moves, workstation setup, access cards, and maintenance of office floor plans.
Coordinates travel arrangements and meetings.
Plans and coordinates company events and employee engagement activities.
Updates the company HR intranet, website and LinkedIn page with approved company news, event updates, and photographs.
Manages fleet vehicle reservations in accordance with company policy and ensure traffic violations are directed at the appropriate employee.
Maintains visitor logs and supports office security and access procedures.
Serves as Floor Fire Warden and First Aider (if applicable).
Perform other HR and Corporate Services projects as required.

What are we looking for

Our ideal candidate will have the following minimum qualifications:

5+ years of experience in reception, office administration, or corporate services.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
Experience with coordinating vendors, facilities, events, and office operations is an asset.

Our candidate will also have:

Strong customer service, communication, organizational, and multitasking skills.
Ability to manage confidential information with discretion and professionalism.
Can work independently, take initiative, and is able to complete tasks with minimal supervision.
Ability to problem-solve issues within the office.

Additional Information

We recognize the value of transferable skills and may consider equivalent combinations of education and experience, even if you do not meet every listed requirement.

Equal Opportunity Employer

Harvest is committed to providing a respectful, inclusive workplace where all individuals have merit-based opportunities to grow and succeed. We value diverse perspectives and believe they strengthen our teams, enhance decision-making, and drive innovation.

All qualified applicants will be considered based on skills, experience, and abilities. Position requirements may be adjusted to meet business needs. Title and compensation will be determined based on the successful candidate’s qualifications and experience.

For more information about careers at Harvest, please visit harvestoperations.com/careers.

Interested in this opportunity? Click Apply!

We sincerely thank those who apply, however, only those applicants selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Manage reception, calls, correspondence, mail, meeting logistics, office supplies, facilities requests, vendors, parking, and fleet reservations. Support employee onboarding and office moves, coordinate travel and company events, update approved company communications, and assist with office security and safety procedures.

Requirements

Requires at least five years of experience in reception, office administration, or corporate services, along with proficiency in Microsoft Office Suite. Candidates should have strong customer service, communication, organizational, and multitasking skills, exercise discretion with confidential information, and work independently with initiative.

Skills

Reception
Office Administration
Customer Service
Communication
Organization
Multitasking
Microsoft Office Suite
Vendor Coordination
Facilities Coordination
Event Coordination
Office Operations
Confidential Information Management
Problem-Solving
Travel Coordination
Workplace Security

Benefits

Comprehensive Benefits
Career Advancement Opportunities
Strong Safety Culture
Team-Oriented Environment

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Corporate Services
Microsoft Office Suite
Outlook
Word
Excel
Teams
Vendor Management
Facilities Management
Event Coordination
Office Operations
Meeting Room Scheduling
Mail and Courier Management
Employee Onboarding
Employee Offboarding
Workstation Setup
Access Cards
Travel Arrangements
Human Resources
Accounts Payable
General Ledger Coding
Fleet Vehicle Reservations
Visitor Logs
Office Security
Fire Warden
First Aid
Oil and Gas

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