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Added 46 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
North Vancouver, BC
- $30.03 CAD / hour
- Temporary
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 46 mins ago
VC
Receptionist/Clerk/Typist
Vancouver Coastal Health
Vancouver, BC
- $26.31 CAD / hour
- Temporary
Within the context of a client and family centred care model, position performs a variety of clerical, reception and typing duties such as receiving visitors and patients, answering…
Added 46 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Richmond, BC
- $30.03 CAD / hour
- Full-time
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 1 hour ago
TS
Resident Care Support Worker
The Salvation Army Canada and Bermuda Territory
Yellowknife, NT
- Part-time
Assisting residents with personal care concerns
Added 1 hour ago
CH
Resident Services and Winter Respite Youth Worker
Covenant House Toronto
Toronto, ON
- Full-time
More than a place to stay, we provide life-changing care with unconditional love and respect. We meet youth’s immediate needs and then we work together to achieve their future goals. We…
Added 2 hours ago
BS
Caissier(ère) à temps plein / Full-Time Cashier
Browns Shoes
Saint-Bruno-de-Montarville, QC
- Full-time
…avons construit une réputation de style intemporel, un service client exceptionnel et des produits de haute qualité pour hommes, femmes et…
Added 2 hours ago
OV
Unit Secretary (CUPE), Outpatient Mental Health - Full Time Temp (approx. 12 months) - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina…
Added 3 hours ago
Client Care Receptionist
VetStrategy / Daubigny
Burnaby, BC
Our Customer Promise – To deliver world-class veterinary care, locally.
Added 3 hours ago
FH
Clerk/Unit Aide - Langley
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $27.26 to $29.16 CAD / hour
- Other
Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms…
Added 3 hours ago
FC
hairstylist
First Choice Haircutters
Windsor, ON
- Full-time
Cut and trim hair according to client's instructions or preferences
Added 5 hours ago
CH
Resident Services and Winter Respite Youth Worker
Covenant House Toronto
Toronto, ON
- Full-time
More than a place to stay, we provide life-changing care with unconditional love and respect. We meet youth’s immediate needs and then we work together to achieve their future goals. We…
Added 5 hours ago
C
Branch Assistant
CIBC
Guelph, ON · Waterloo, ON
- Full-time
Client engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure…
Added 5 hours ago
Crown Land Coordinator
Natural Resources and Indigenous Futures
Neepawa, MB
…reviews. The position is responsible to provide a centralized client intake services, assistance on appellant review processes, file research, document preparation to facilitate decision…
Added 10 hours ago
FH
Clerk/Unit Aide
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms…
Added 10 hours ago
MA
Registered Massage Therapist (Spruce Grove)
Massage Addict
Spruce Grove, AB
- Full-time
…in-clinic support you will need. The clinic support team takes care of full time reception coverage, supplies, billing and booking services.You’ll have a steady flow of clients and the…
Added 12 hours ago
Hiring part Time Registered Massage Therapist/RMT
MyoCare Registered Massage Therapy + Wellness
Toronto, ON
- Uphold clinic standards for professionalism, punctuality, and client care
Added 15 hours ago
AV
Client Experience Manager
ARNWOOD VETERINARY CLINICS LIMITED
London, ON
- Full-time
__vacancyopjusttionswidget.opt-Department__ Client Care Assistant
Added 15 hours ago
MC
Bilingual Donor Care Representative (12-month contract)/Représentant·e du soutien aux donateurs et donatrices, administration de bureau (contrat 12 mois)
Make-A-Wish Canada
Calgary, AB
- Full-time
We are looking for a Donor Care Representative, Office Administration to join our team at Make-A-Wish Canada. In this role, you will be a key contributor to the Make-A-Wish Canada Mission…
Added 16 hours ago
TL
Team Lead, Client Services
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP…
Added 18 hours ago
DA
Administrative Assistant
Dilico Anishinabek Family Care
Thunder Bay, ON
- $23.71 to $30.04 CAD / hour
- Full-time
…duties are maintained and completed in a timely manner and client files are kept accurate and…
Added 19 hours ago
CH
Associé (e) d'entrepôt
Cardinal Health Canada
Dorval, QC
- Full-time
…as fulfilling orders, while servicing clients in the Health Care…
Added 21 hours ago
IH
Administrative Services Assistant | Public Health
Interior Health Authority
Invermere, BC
- Full-time
…providers, supporting the smooth delivery of programs through client scheduling, data entry, records and information management, correspondence, and responding to inquiries. You’ll also…
Added 21 hours ago
CH
Resident Services and Winter Respite Youth Worker
Covenant House Toronto
Toronto, ON
- Full-time
More than a place to stay, we provide life-changing care with unconditional love and respect. We meet youth’s immediate needs and then we work together to achieve their future goals. We…
Added 21 hours ago
IH
Medical Laboratory Technologist
Interior Health Authority
Kelowna, BC
- Part-time
In accordance with established vision and values of the organization, within the context of client-centred care, and in accordance with established standards of professional practice,…
Added 22 hours ago
TS
Residential Worker B
The Salvation Army in Canada
Fort St. John, BC
- Part-time
Coordinates client care relating to security issues; may be directly involved in doing bed checks, room/personal searches

Harvey

Senior Workplace Coordinator

Canada

$76,000 to $114,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $76,000 to $114,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 15, 2026

Original job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.

Our team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.

At Harvey, the future of professional services is being written today - and we’re just getting started.

Role Overview

As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows.

Your manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You escalate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached.

Our Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am–5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.

What You'll Do

The Office Standard

Hold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible
Walk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them
Be the first person anyone asks about how the space works

Building & Facilities

Hold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through
Manage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held
Coordinate deliveries, freight, and loading dock bookings within the building's rules
Escalate any building matter that carries cost, risk, or precedent to your manager

Vendors & Food and Beverage

Keep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates
Hold vendors to scope, address service issues directly, and escalate patterns rather than incidents
Run the pantry, snack, coffee, and catered lunch program; track consumption and cost per head
Source local Toronto vendors for catering, supplies, and services as the office grows

Front of House & Guests

Own the front door: greet employees, candidates, and clients, and manage the visitor experience end to end
Issue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security
Receive and route mail, packages, and couriers
Arrange cover through iQ reception or a backup plan agreed with your manager when you are out

Employee Experience & Events

Plan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end
Deliver client and executive visits: room sets, catering, AV readiness, and the details that make Harvey look sharp
Host travelling employees and leaders from other offices, so desks, access, and logistics are ready before they land

Onboarding

Run the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag
Partner with People Ops and IT so every new hire is set up before they arrive

Space, Supplies & Budget

Keep the seating chart accurate and execute moves, adds, and changes
Track desk utilization and flag capacity pressure early, with the data behind it
Own office supply inventory and ordering, including first aid and emergency supplies
Submit new and recurring POs via our Procurement platform
Track Toronto Workplace spend against budget (invoices, POs, cost per head), and partner with Finance on payment

Safety & Compliance

Execute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety
Serve as first responder during a workplace incident and report it through the process your manager owns
Keep the office aligned with Ontario workplace health and safety requirements (for example, required postings and first aid kits), with support from People Ops

Systems & the Global Team

Administer Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate
Own the Toronto Workplace request queue: resolve what you can, route what belongs to IT, People Ops, or Security
Document how Toronto runs in SOPs and the site playbook, so anyone could pick it up cold
Adopt global Workplace programs and standards locally, and tell the team where Toronto needs something different
Partner with IT on conference room and AV readiness

What You Have

4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site
Breadth across facilities, vendors, front of house, events, and onboarding. You are as comfortable with a work order as with a client visit
Direct experience managing vendors and holding them to scope, including the difficult conversation when service slips
A foundational understanding of office systems (HVAC, plumbing, electrical, lighting), enough to describe a problem accurately and judge whether the fix held
Experience with event and hospitality execution: catering, setups, and the details guests notice
Comfort tracking spend, invoices, and POs, and turning day-to-day data into a clear picture for your manager
Strong judgment working with a remote manager: you know what to handle, what to flag, and how to keep them informed without being chased
Clear, professional written and verbal communication
A self-starter who builds process where none exists yet
Calm and resourceful when things go sideways, with no one down the hall to hand it to
Genuine care for how the space feels to the people in it
Knowledge of the Toronto vendor market and Ontario workplace requirements is a strong plus
Experience in a serviced or flex office environment, or supporting an office opening or expansion, is a strong plus

What We Offer

Be part of building something special as a founding member of our Toronto team
Structured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home

Compensation

CAD $76,000 - $114,000

Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices here.

We are an AI company and we use AI to improve all of our processes, including in the recruitment process. Whilst we do use AI to help improve efficiency in our recruitment process, we do not rely on AI to make any automated decisions and ensure that a human reviews AI output.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai

Apply About employer

More about this job

Responsibilities

The Senior Workplace Coordinator will manage the end-to-end operations of the Toronto office, including facilities, vendor relationships, and employee experience. They are responsible for maintaining office standards, coordinating events, and ensuring a seamless environment for employees and guests.

Requirements

Candidates must have 4+ years of experience in workplace operations, office management, or facilities. Strong judgment, communication skills, and the ability to work independently with a remote manager are essential.

Skills

Office management
Facilities management
Vendor management
Event planning
Hospitality
Onboarding
Budget tracking
Procurement
Safety compliance
Communication
Problem solving
Administrative support
Inventory management
Stakeholder management

Benefits

Comprehensive health coverage
Dental coverage
Vision coverage
Retirement benefits
401k match
Flexible PTO
Equity plan

Visa sponsorship

Not detected in the job text

Keywords

Workplace operations
Office management
Facilities
Vendor management
Hospitality
Event execution
Procurement
Budgeting
Safety and compliance
Onboarding
Inventory management
Administrative support
Toronto
Hybrid work
Professional services
AI
Office maintenance
Client relations
Purchase orders
SOP development

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