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Added 11 mins ago
Manager Health Services EMS Operation
Winnipeg Regional Health Authority
Minnedosa, MB
The Manager Health Services EMS Operation will:
Added 37 mins ago
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Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…incumbent is responsible for the management of the research animal facilities at the Montreal General Hospital (MGH), including the direct management of animal facility staff working in…
Added 40 mins ago
W
(CAN) Overnight Lead Department Manager
Walmart
Laval, QC
- Full-time
Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role, you lead and…
Added 1 hour ago
J
Restaurant manager
JobsMedia.io
Blackfalds, AB
- Full-time
Negotiate with clients for catering or use of facilities
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HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
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Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
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IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
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Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
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Facility Solutions Manager, full time
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
City Wide Facility Solutions Vancouver is actively seeking a Facility Solutions Manager (FSM) for our Burnaby office.
Added 1 hour ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Vancouver, BC
- $55,000 to $80,000 CAD / year
- Full-time
City Wide Facility Solutions Vancouver is actively seeking a Facility Solutions Manager (FSM) for our Burnaby office.
Added 1 hour ago
CW
Account Representative / Account Manager / Project Manager
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
We are seeking a proactive, relationship-driven Account Representative / Account Manager to manage and grow a portfolio of commercial client accounts. This role is ideal for someone who…
Added 1 hour ago
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Marina Manager, Ladysmith Marina
Oak Bay Marine Group
BC · Ladysmith Marina, British Columbia
- Full-time
The Marina Manager oversees the day-to-day operations of the Marina providing the leadership and setting exceptional standards of ‘Yes I Can’ service performance in order to deliver…
Added 1 hour ago
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Shift Operator 3rd Class - Maintenance and Operations
Nova Scotia Health Authority
Kentville, NS
- Internship
Reporting to the assistant manager or designate of facility services the shift operator 3rd class contributes to the safe and effective operation of a second-class power plant at Valley…
Added 2 hours ago
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Recreation, Parks & Facilities Manager
Loyalist Township
Odessa, ON
- Full-time
Added 2 hours ago
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Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $46.37 to $66.66 CAD / hour
- Full-time
The Project Manager is responsible for overseeing and supporting the planning, design and/or implementation of assigned mid-range facilities projects of moderate scope and complexity,…
Added 2 hours ago
UO
Operations Analyst - Information Technologies
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Data Centre and Facility Operations, the position will function as part of Information Technologies supporting a broad range of enterprise technologies, IT…
Added 2 hours ago
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General Manager
Aramark Canada
AB · Edmonton, AB
- Full-time
ARAMARK Remote Workplace Services is growing and seeking an experienced General Manager to support our remote lodge operations across Canada.
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Maintenance Manager
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Surrey, BC
- $42.82 to $48.2 CAD / hour
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…thriving. We’re looking for a proactive and experienced Maintenance Manager to oversee the upkeep of Ted Kuhn Towers and other supported housing sites. If you’re passionate about building…
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Business Development & Marketing Manager - Engineering Services
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Montreal, QC
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Business Development & Marketing Manager - Engineering Services
Added 3 hours ago
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Housekeeping (Support Services Attendant)
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Halifax, NS
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Provides resident menu feedback to manager via temperature audit sheet, feedback form or verbally
Added 3 hours ago
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Pmo Project Manager
Actalent
Valleyfield, PE
- $49 to $60 CAD / hour
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Support project managers overseeing mechanical and civil engineering projects, including equipment installation, plant upgrades, and facilities expansion.
Added 3 hours ago
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Project Manager
Actalent
Montreal, QC
- $40 to $55 CAD / hour
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Added 3 hours ago
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Operations Lead (Paper Machine 3)
Kruger Inc.
New Westminster, BC
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Kruger Products is investing in our manufacturing facilities with the latest technology. As an industry leader in this space, we are pushing innovation through Operational Excellence and…
Added 3 hours ago
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Store Manager Store Manager
Estée Lauder Companies
Toronto, ON
- Full-time
We are looking for a dynamic and inspirational Store/Retail/Counter Manager to lead, coach and develop our team of Sales Associates to achieve all sales, customer service and operational…
Added 4 hours ago
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Maintenance Manager [SK-14555]
Shirley Parsons
Cambridge, ON
- Full-time
A well-established manufacturing organization is seeking an experienced Maintenance Manager to join their team in Cambridge, Ontario. This opportunity plays a critical role in ensuring the…

Harvey

Senior Workplace Coordinator

Canada

$76,000 to $114,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $76,000 to $114,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 15, 2026

Original job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.

Our team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.

At Harvey, the future of professional services is being written today - and we’re just getting started.

Role Overview

As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows.

Your manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You escalate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached.

Our Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am–5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.

What You'll Do

The Office Standard

Hold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible
Walk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them
Be the first person anyone asks about how the space works

Building & Facilities

Hold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through
Manage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held
Coordinate deliveries, freight, and loading dock bookings within the building's rules
Escalate any building matter that carries cost, risk, or precedent to your manager

Vendors & Food and Beverage

Keep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates
Hold vendors to scope, address service issues directly, and escalate patterns rather than incidents
Run the pantry, snack, coffee, and catered lunch program; track consumption and cost per head
Source local Toronto vendors for catering, supplies, and services as the office grows

Front of House & Guests

Own the front door: greet employees, candidates, and clients, and manage the visitor experience end to end
Issue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security
Receive and route mail, packages, and couriers
Arrange cover through iQ reception or a backup plan agreed with your manager when you are out

Employee Experience & Events

Plan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end
Deliver client and executive visits: room sets, catering, AV readiness, and the details that make Harvey look sharp
Host travelling employees and leaders from other offices, so desks, access, and logistics are ready before they land

Onboarding

Run the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag
Partner with People Ops and IT so every new hire is set up before they arrive

Space, Supplies & Budget

Keep the seating chart accurate and execute moves, adds, and changes
Track desk utilization and flag capacity pressure early, with the data behind it
Own office supply inventory and ordering, including first aid and emergency supplies
Submit new and recurring POs via our Procurement platform
Track Toronto Workplace spend against budget (invoices, POs, cost per head), and partner with Finance on payment

Safety & Compliance

Execute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety
Serve as first responder during a workplace incident and report it through the process your manager owns
Keep the office aligned with Ontario workplace health and safety requirements (for example, required postings and first aid kits), with support from People Ops

Systems & the Global Team

Administer Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate
Own the Toronto Workplace request queue: resolve what you can, route what belongs to IT, People Ops, or Security
Document how Toronto runs in SOPs and the site playbook, so anyone could pick it up cold
Adopt global Workplace programs and standards locally, and tell the team where Toronto needs something different
Partner with IT on conference room and AV readiness

What You Have

4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site
Breadth across facilities, vendors, front of house, events, and onboarding. You are as comfortable with a work order as with a client visit
Direct experience managing vendors and holding them to scope, including the difficult conversation when service slips
A foundational understanding of office systems (HVAC, plumbing, electrical, lighting), enough to describe a problem accurately and judge whether the fix held
Experience with event and hospitality execution: catering, setups, and the details guests notice
Comfort tracking spend, invoices, and POs, and turning day-to-day data into a clear picture for your manager
Strong judgment working with a remote manager: you know what to handle, what to flag, and how to keep them informed without being chased
Clear, professional written and verbal communication
A self-starter who builds process where none exists yet
Calm and resourceful when things go sideways, with no one down the hall to hand it to
Genuine care for how the space feels to the people in it
Knowledge of the Toronto vendor market and Ontario workplace requirements is a strong plus
Experience in a serviced or flex office environment, or supporting an office opening or expansion, is a strong plus

What We Offer

Be part of building something special as a founding member of our Toronto team
Structured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home

Compensation

CAD $76,000 - $114,000

Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices here.

We are an AI company and we use AI to improve all of our processes, including in the recruitment process. Whilst we do use AI to help improve efficiency in our recruitment process, we do not rely on AI to make any automated decisions and ensure that a human reviews AI output.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai

Apply About employer

More about this job

Responsibilities

The Senior Workplace Coordinator will manage the end-to-end operations of the Toronto office, including facilities, vendor relationships, and employee experience. They are responsible for maintaining office standards, coordinating events, and ensuring a seamless environment for employees and guests.

Requirements

Candidates must have 4+ years of experience in workplace operations, office management, or facilities. Strong judgment, communication skills, and the ability to work independently with a remote manager are essential.

Skills

Office management
Facilities management
Vendor management
Event planning
Hospitality
Onboarding
Budget tracking
Procurement
Safety compliance
Communication
Problem solving
Administrative support
Inventory management
Stakeholder management

Benefits

Comprehensive health coverage
Dental coverage
Vision coverage
Retirement benefits
401k match
Flexible PTO
Equity plan

Visa sponsorship

Not detected in the job text

Keywords

Workplace operations
Office management
Facilities
Vendor management
Hospitality
Event execution
Procurement
Budgeting
Safety and compliance
Onboarding
Inventory management
Administrative support
Toronto
Hybrid work
Professional services
AI
Office maintenance
Client relations
Purchase orders
SOP development

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