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Added 2 mins ago
TP
Management Assistant, Aviation Commercial
Toronto Pearson International Airport
Toronto, ON
- Full-time
Provide comprehensive administrative support to senior leaders and their management teams, helping to ensure the efficient day-to-day operation of the Aviation, Customer and Airline…
Added 2 mins ago
RH
Senior Financial Analyst - FP&A (Financial Planning & Analysis)
Robert Half
Guelph, ON
- $45 to $50 CAD / hour
- Contract
Type: At least 6-mon contract with opportunity to get converted/extended
Added 2 mins ago
KE
Senior Marine Biologist
Keystone Environmental
Burnaby, BC
- $100,000 to $125,000 CAD / year
- Full-time
Have experience leading the preparation of, or acting as the Professional of Record for, technical reports and plans required to obtain environmental approvals or comply with permit and…
Added 2 mins ago
CM
Research Officer
CancerCare Manitoba
Winnipeg, MB
- Full-time
…organization that is committed to its employees' well-being and professional…
Added 18 mins ago
NH
Executive Assistant
North Horizon
Toronto, ON
- $60,000 to $75,000 CAD / year
- Contract
A polished, professional presence and the judgment to represent the firm with senior executives, founders, and investors.
Added 18 mins ago
Q
Senior Business System Analyst
Quantiphi
Toronto, ON · CA ON Toronto
- Full-time
If working in an environment that encourages you to innovate and excel, not just in professional but personal life, interests you- you would enjoy your career with Quantiphi!
Added 18 mins ago
IO
Senior IT Procurement Specialist
Irving Oil
Saint John, NB
- Full-time
As a Senior IT Procurement Specialist, you will lead strategic sourcing, contract negotiations, and supplier management activities across the Information and Technology category. Your goal…
Added 33 mins ago
Manager, Commercial & Risk - ERI
WSP
Montreal, QC
…commercial and risk management objectives. Reporting to the Senior Director, Commercial & Risk, you will work with business leaders, proposal teams, project managers, legal counsel, and…
Added 33 mins ago
CT
Service Dispatcher - Security Solutions
Convergint Technologies Ltd
Dartmouth, NS
- $52,000 to $58,000 CAD / year
…incoming customer service calls by handling these calls in a professional, efficient, effective and timely manner ensuring Convergint becomes the customers’ first choice for service. This…
Added 36 mins ago
Senior Manager, Strategic Sourcing
Scotiabank
Toronto, ON
…the Bank accelerates its digital and AI transformation. As Senior Manager, Strategic Sourcing – covering business line software (e.g., Capital Markets & Wealth Systems) within Technology…
Added 36 mins ago
TC
Senior Credit Risk Analyst, ERM (Full-Time Temporary Contract) | Great West
The Canada Life Assurance Company
Winnipeg, MB · Toronto, ON
- Full-time
…on other investments to develop guidance and risk advice for senior…
Added 36 mins ago
Research Officer
Winnipeg Regional Health Authority
Winnipeg, MB
…organization that is committed to its employees' well-being and professional…
Added 38 mins ago
Cybersecurity Analyst II (Computer Systems Analyst II)
Office of the Chief Information Officer
St. John's, NL
The Office of the Chief Information Officer (OCIO) provides professional information technology and information management/protection capabilities to support the business of government and…
Added 47 mins ago
MD
Birth Defect Epidemiologist Senior - Epidemiologist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Birth Defect Epidemiologist Senior - Epidemiologist Senior
Added 49 mins ago
SP
Chief Information Officer
Seneca Polytechnic
Toronto, ON · North York, ON
- Full-time
Added 51 mins ago
GT
Management Assistant, Aviation Commercial
Greater Toronto Airports Authority
Toronto, ON
- Full-time
Provide comprehensive administrative support to senior leaders and their management teams, helping to ensure the efficient day-to-day operation of the Aviation, Customer and Airline…
Added 1 hour ago
PC
Human Resources Consultant
Protak Consulting Group Inc.
Ottawa, ON
- Full-time
Ottawa’s Protak Consulting Group Inc. is seeking a Human Resources Consultant for a hybrid contract opportunity with the federal government. Please note: This contract requires a candidate…
Added 1 hour ago
GT
Business Analyst - Enterprise Procurement Transformation
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $55 to $65 CAD / hour
- Contract
Contract Duration: 6 months (extension is likely given the program is of long duration)
Added 1 hour ago
R
Intermediate Structural Engineer
Raise
Burnaby, BC
- Full-time
Professional Practice & Standards: Act as Professional of Record (PoR) for non-standard designs and undertake tasks delegated by senior engineers on complex projects. Work within ’s…
Added 1 hour ago
WH
Head of Procurement and Strategic Sourcing
WELL Health Technologies Corp
Toronto, ON
- Full-time
…You’re comfortable establishing new processes, working with senior leaders and operational teams, and finding practical ways to deliver measurable business results. You’re motivated by the…
Added 1 hour ago
NP
Senior Manager, Gas Origination
Northland Power Inc.
Toronto, ON
- Full-time
As Senior Manager, Gas Origination, you will build and lead Northland’s in-house gas commercial capability. You will secure and optimize gas supply, transportation and storage for…
Added 1 hour ago
B
Mortgage Specialist
BMO
Winnipeg, MB
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 1 hour ago
OP
Assistant Project Leader
Ontario Power Generation
Pickering, ON
- Full-time
Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.
Added 1 hour ago
A
Manufacturing Engineer
Actalent
Oakville, ON
- $35 to $47 CAD / hour
- Contract
…insight into future product planning. The position requires a professional who is comfortable working on the plant floor, analyzing data, and presenting findings and recommendations to…
Added 1 hour ago
SD
Executive Assistant
Sixty Degree Capital
Toronto, ON · North York, ON
- $60,000 to $75,000 CAD / year
- Contract
A polished, professional presence and the judgment to represent the firm with senior executives, founders, and investors.

Harvey

Senior Workplace Coordinator

Canada

$76,000 to $114,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $76,000 to $114,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 15, 2026

Original job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.

Our team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.

At Harvey, the future of professional services is being written today - and we’re just getting started.

Role Overview

As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows.

Your manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You escalate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached.

Our Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am–5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.

What You'll Do

The Office Standard

Hold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible
Walk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them
Be the first person anyone asks about how the space works

Building & Facilities

Hold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through
Manage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held
Coordinate deliveries, freight, and loading dock bookings within the building's rules
Escalate any building matter that carries cost, risk, or precedent to your manager

Vendors & Food and Beverage

Keep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates
Hold vendors to scope, address service issues directly, and escalate patterns rather than incidents
Run the pantry, snack, coffee, and catered lunch program; track consumption and cost per head
Source local Toronto vendors for catering, supplies, and services as the office grows

Front of House & Guests

Own the front door: greet employees, candidates, and clients, and manage the visitor experience end to end
Issue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security
Receive and route mail, packages, and couriers
Arrange cover through iQ reception or a backup plan agreed with your manager when you are out

Employee Experience & Events

Plan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end
Deliver client and executive visits: room sets, catering, AV readiness, and the details that make Harvey look sharp
Host travelling employees and leaders from other offices, so desks, access, and logistics are ready before they land

Onboarding

Run the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag
Partner with People Ops and IT so every new hire is set up before they arrive

Space, Supplies & Budget

Keep the seating chart accurate and execute moves, adds, and changes
Track desk utilization and flag capacity pressure early, with the data behind it
Own office supply inventory and ordering, including first aid and emergency supplies
Submit new and recurring POs via our Procurement platform
Track Toronto Workplace spend against budget (invoices, POs, cost per head), and partner with Finance on payment

Safety & Compliance

Execute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety
Serve as first responder during a workplace incident and report it through the process your manager owns
Keep the office aligned with Ontario workplace health and safety requirements (for example, required postings and first aid kits), with support from People Ops

Systems & the Global Team

Administer Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate
Own the Toronto Workplace request queue: resolve what you can, route what belongs to IT, People Ops, or Security
Document how Toronto runs in SOPs and the site playbook, so anyone could pick it up cold
Adopt global Workplace programs and standards locally, and tell the team where Toronto needs something different
Partner with IT on conference room and AV readiness

What You Have

4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site
Breadth across facilities, vendors, front of house, events, and onboarding. You are as comfortable with a work order as with a client visit
Direct experience managing vendors and holding them to scope, including the difficult conversation when service slips
A foundational understanding of office systems (HVAC, plumbing, electrical, lighting), enough to describe a problem accurately and judge whether the fix held
Experience with event and hospitality execution: catering, setups, and the details guests notice
Comfort tracking spend, invoices, and POs, and turning day-to-day data into a clear picture for your manager
Strong judgment working with a remote manager: you know what to handle, what to flag, and how to keep them informed without being chased
Clear, professional written and verbal communication
A self-starter who builds process where none exists yet
Calm and resourceful when things go sideways, with no one down the hall to hand it to
Genuine care for how the space feels to the people in it
Knowledge of the Toronto vendor market and Ontario workplace requirements is a strong plus
Experience in a serviced or flex office environment, or supporting an office opening or expansion, is a strong plus

What We Offer

Be part of building something special as a founding member of our Toronto team
Structured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home

Compensation

CAD $76,000 - $114,000

Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices here.

We are an AI company and we use AI to improve all of our processes, including in the recruitment process. Whilst we do use AI to help improve efficiency in our recruitment process, we do not rely on AI to make any automated decisions and ensure that a human reviews AI output.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai

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More about this job

Responsibilities

The Senior Workplace Coordinator will manage the end-to-end operations of the Toronto office, including facilities, vendor relationships, and employee experience. They are responsible for maintaining office standards, coordinating events, and ensuring a seamless environment for employees and guests.

Requirements

Candidates must have 4+ years of experience in workplace operations, office management, or facilities. Strong judgment, communication skills, and the ability to work independently with a remote manager are essential.

Skills

Office management
Facilities management
Vendor management
Event planning
Hospitality
Onboarding
Budget tracking
Procurement
Safety compliance
Communication
Problem solving
Administrative support
Inventory management
Stakeholder management

Benefits

Comprehensive health coverage
Dental coverage
Vision coverage
Retirement benefits
401k match
Flexible PTO
Equity plan

Visa sponsorship

Not detected in the job text

Keywords

Workplace operations
Office management
Facilities
Vendor management
Hospitality
Event execution
Procurement
Budgeting
Safety and compliance
Onboarding
Inventory management
Administrative support
Toronto
Hybrid work
Professional services
AI
Office maintenance
Client relations
Purchase orders
SOP development

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