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Added 1 day ago
Project Manager - Calgary
Strategic Group
Calgary, AB
…Beyond real estate, our business interests include corporate finance and other industries, enabling us to deliver diverse and impactful solutions for our tenants, partners, and…
Added 1 day ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Provide administrative support to partners, senior managers, managers and client service teams.
Added 1 day ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…other EEGS programs as required and work closely with a second Senior Departmental Administrative Assistant with whom there will be overlap in some duties, including assisting with managing…
Added 2 days ago
HC
Transformation and Strategic Initiatives Advisor (#2026-NON-CHS-333)
Hastings County
Belleville, ON
- Full-time
…briefing notes and presentations to update committee/council, senior management on recommendations and policy…
Added 2 days ago
K
Administrative Assistant-
KPMG
Montreal, QC
- Full-time
Provide administrative support to partners, senior managers, managers and client service teams.
Added 2 days ago
O
Marketing Manager - Calgary, AB
Optiom
Calgary, AB
- Full-time
…report directly to the Head of Marketing and direct a Marketing Coordinator who supports you day-to-day. You will work with a high degree of autonomy, bring ideas to the leadership table,…
Added 2 days ago
AK
Development Coordinator, Donor Services and Operations
Aga Khan Museum
Toronto, ON
- Full-time
…Development department is looking for a dynamic Development Coordinator to support the Donor Services and Operations…
Added 2 days ago
SD
Payroll and Benefits Clerk - Temporary
School District 23: Central Okanagan
Kelowna, BC
- Full-time
Under the supervision of the Payroll Manager and the Payroll and Benefits Coordinator, this position provides a full range of payroll and benefit services to 800-1200 employees within the…
Added 2 days ago
E
Scheduling and Attendance Coordinator
Extendicare
Winnipeg, MB · LTC - Tuxedo Villa (Corydon Ave.)
- Full-time
Scheduling and Attendance Coordinator –Tuxedo Villa
Added 2 days ago
FO
Director, Risk and Compliance
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
…activities, new financing products, investment vehicles and blended finance initiatives, as well as the controls established to manage those risks. The role provides independent risk advice…
Added 2 days ago
TC
Constuction Estimator/Senior Coordinator
Talvan Construction
Ajax, ON
- Full-time
Role Description The Construction Estimator/Senior Coordinator is a full-time, on-site role located in Ajax, ON. This role is responsible for preparing detailed cost estimates for…
Added 2 days ago
N
Team Coordinator (aka Chief Acrobat) - Onsite Montreal
Nascent
Montreal, QC
- Full-time
You'll be the operational backbone of a high-output team - the person who makes everything around them run. As Team Coordinator you'll own a wide surface area: from recruiting and…
Added 2 days ago
UO
Bachelor of Sustainability and EESC Graduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…other EEGS programs as required and work closely with a second Senior Departmental Administrative Assistant with whom there will be overlap in some duties, including assisting with managing…
Added 2 days ago
L
Executive Coordinator & Business Analyst
Lockton
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $100,000 CAD / year
- Full-time
The Executive Coordinator & Business Analyst provides executive, operational and analytical support to senior leaders. The role combines core executive-support responsibilities, including…
Added 2 days ago
R
Senior Coordinator, Accounts Receivable
Raise
Calgary, AB
- Full-time
Raise is currently hiring a Senior Coordinator, Accounts Receivable on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work…
Added 3 days ago
MC
Project Coordinator – Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Contract
Project Coordinator / Assistant Project Manager – General Contracting
Added 3 days ago
AC
Senior Administrator
Axxcelus Capital Advisory
Calgary, AB
- Full-time
4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
Added 3 days ago
YS
Senior Operations Coordinator
Yemen ShortList
Aden
- Full-time
Job Title: Senior Operations Coordinator (SOC)
Added 3 days ago
AP
Sales Coordinator, Land Development (Calgary, AB)
Anthem Properties
Calgary, AB
- Full-time
Let’s be honest, you’re not just a coordinator.
Added 3 days ago
P
Payroll & Finance Coordinator
Perennial
Toronto, ON
- Full-time
Perennial is looking for a detail-oriented Payroll and Finance Coordinator to support day-to-day accounting. You will run bi-weekly payroll, process credit card activity, and help with the…
Added 3 days ago
S
Project Coordinator, Slocan Site Redevelopment Project
Sanya’k̓ula
Vancouver, BC
- Full-time
The Project Coordinator reports to the Director, Implementation, and will support the new Slocan Site Redevelopment Project requirements as it gets designed and delivered. The role is…
Added 3 days ago
Engineering Projects Coordinator
UFA Co-operative Ltd.
Calgary, AB
We are seeking an organized, detail-oriented, and proactive Engineering Projects Coordinator to support the successful delivery of capital projects and engineering initiatives across our…
Added 3 days ago
UO
Coordinator, Varsity Sports
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Coordinates and provides the administrative support to the Senior Coordinator, Varsity Sport in the delivery of the of the support systems for varsity teams of all tiers programs with…
Added 3 days ago
DI
Senior iOS Developer
Dawn InfoTek
Toronto, ON
- Contract
We are currently seeking a highly skilled Senior iOS Developer / iOS Development Lead to join our dynamic team and support one of our major banking clients.
Added 3 days ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
Provide functional information and guidance to the Finance team, project coordinator and broader implementation team.

Harvey

Senior Workplace Coordinator

Canada

$76,000 to $114,000 CAD / year · Full-time

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Job details

Pay: $76,000 to $114,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 15, 2026

Original job description

Why Harvey

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.

This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.

Our team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.

At Harvey, the future of professional services is being written today - and we’re just getting started.

Role Overview

As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows.

Your manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You escalate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached.

Our Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am–5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.

What You'll Do

The Office Standard

Hold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible
Walk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them
Be the first person anyone asks about how the space works

Building & Facilities

Hold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through
Manage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held
Coordinate deliveries, freight, and loading dock bookings within the building's rules
Escalate any building matter that carries cost, risk, or precedent to your manager

Vendors & Food and Beverage

Keep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates
Hold vendors to scope, address service issues directly, and escalate patterns rather than incidents
Run the pantry, snack, coffee, and catered lunch program; track consumption and cost per head
Source local Toronto vendors for catering, supplies, and services as the office grows

Front of House & Guests

Own the front door: greet employees, candidates, and clients, and manage the visitor experience end to end
Issue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security
Receive and route mail, packages, and couriers
Arrange cover through iQ reception or a backup plan agreed with your manager when you are out

Employee Experience & Events

Plan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end
Deliver client and executive visits: room sets, catering, AV readiness, and the details that make Harvey look sharp
Host travelling employees and leaders from other offices, so desks, access, and logistics are ready before they land

Onboarding

Run the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag
Partner with People Ops and IT so every new hire is set up before they arrive

Space, Supplies & Budget

Keep the seating chart accurate and execute moves, adds, and changes
Track desk utilization and flag capacity pressure early, with the data behind it
Own office supply inventory and ordering, including first aid and emergency supplies
Submit new and recurring POs via our Procurement platform
Track Toronto Workplace spend against budget (invoices, POs, cost per head), and partner with Finance on payment

Safety & Compliance

Execute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety
Serve as first responder during a workplace incident and report it through the process your manager owns
Keep the office aligned with Ontario workplace health and safety requirements (for example, required postings and first aid kits), with support from People Ops

Systems & the Global Team

Administer Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate
Own the Toronto Workplace request queue: resolve what you can, route what belongs to IT, People Ops, or Security
Document how Toronto runs in SOPs and the site playbook, so anyone could pick it up cold
Adopt global Workplace programs and standards locally, and tell the team where Toronto needs something different
Partner with IT on conference room and AV readiness

What You Have

4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site
Breadth across facilities, vendors, front of house, events, and onboarding. You are as comfortable with a work order as with a client visit
Direct experience managing vendors and holding them to scope, including the difficult conversation when service slips
A foundational understanding of office systems (HVAC, plumbing, electrical, lighting), enough to describe a problem accurately and judge whether the fix held
Experience with event and hospitality execution: catering, setups, and the details guests notice
Comfort tracking spend, invoices, and POs, and turning day-to-day data into a clear picture for your manager
Strong judgment working with a remote manager: you know what to handle, what to flag, and how to keep them informed without being chased
Clear, professional written and verbal communication
A self-starter who builds process where none exists yet
Calm and resourceful when things go sideways, with no one down the hall to hand it to
Genuine care for how the space feels to the people in it
Knowledge of the Toronto vendor market and Ontario workplace requirements is a strong plus
Experience in a serviced or flex office environment, or supporting an office opening or expansion, is a strong plus

What We Offer

Be part of building something special as a founding member of our Toronto team
Structured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home

Compensation

CAD $76,000 - $114,000

Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices here.

We are an AI company and we use AI to improve all of our processes, including in the recruitment process. Whilst we do use AI to help improve efficiency in our recruitment process, we do not rely on AI to make any automated decisions and ensure that a human reviews AI output.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai

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More about this job

Responsibilities

The Senior Workplace Coordinator will manage the end-to-end operations of the Toronto office, including facilities, vendor relationships, and employee experience. They are responsible for maintaining office standards, coordinating events, and ensuring a seamless environment for employees and guests.

Requirements

Candidates must have 4+ years of experience in workplace operations, office management, or facilities. Strong judgment, communication skills, and the ability to work independently with a remote manager are essential.

Skills

Office management
Facilities management
Vendor management
Event planning
Hospitality
Onboarding
Budget tracking
Procurement
Safety compliance
Communication
Problem solving
Administrative support
Inventory management
Stakeholder management

Benefits

Comprehensive health coverage
Dental coverage
Vision coverage
Retirement benefits
401k match
Flexible PTO
Equity plan

Visa sponsorship

Not detected in the job text

Keywords

Workplace operations
Office management
Facilities
Vendor management
Hospitality
Event execution
Procurement
Budgeting
Safety and compliance
Onboarding
Inventory management
Administrative support
Toronto
Hybrid work
Professional services
AI
Office maintenance
Client relations
Purchase orders
SOP development

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