Jobs in Canada

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Added 10 mins ago
RB
Investment & Retirement Planning Assistant
Royal Bank of Canada
Chilliwack, BC
- Part-time
As an Investment and Retirement Planning Assistant, you support a top producing Financial Planner, Investment and Retirement Planner in meeting sales objectives and related activities by…
Added 10 mins ago
RB
Investment and Retirement Planner Assistant
Royal Bank of Canada
Fort McMurray, AB
- Part-time
As a Investment and Retirement Planning Assistant, you support a top producing Financial Planner, Investment and Retirement Planning in meeting sales objectives and related activities by…
Added 10 mins ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
In the role of Executive Assistant, you will provide administrative and general research support to the SVP, Head of Global Fixed Income and Currencies, and the Fixed Income team in…
Added 10 mins ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 10 mins ago
RB
Assistant Branch Manager
Royal Bank of Canada
Drummondville, QC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team sales…
Added 54 mins ago
HG
Administrative Assistant
Haugland Group LLC
St. Thomas, ON
- Full-time
…company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas,…
Added 54 mins ago
AC
Gérant(e) de magasin- ACT
Alimentation Couche-Tard
Longueuil, QC · Saint-Hubert, QC
- Full-time
Leadership and Management: Directly supervises the activities of 2 or more full-time employees which may include Assistant Manager(s), Lead Representative(s) and Customer Service…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 1 hour ago
TA
Administrative Coordinator & Bookkeeping Assistant
The AC Group of Independent Accounting Firms Limited
New Glasgow, NS
- Full-time
Experience: 1–3 years of experience in an administrative or bookkeeping role, preferably within a public accounting firm or professional services environment.
Added 1 hour ago
OG
Administrative Assistant
OCI Group
Winnipeg, MB
- Full-time
OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file…
Added 1 hour ago
Sessional Lecturer - PLA1751H: Finance for Planners (0.50 FCE) - EMERGENCY POSTING
University of Toronto
Toronto, ON
Added 2 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 2 hours ago
VB
Executive Assistant
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 3 hours ago
EW
Accounts Receivable Specialist
Equipment World Inc.
Sudbury, ON
- Contract
Equipment World Inc. is seeking an organized and detail-oriented professional to join our Accounting Team as an Accounts Receivable Specialist.
Added 4 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Day Shift Monday through Friday - Schedule subject to change
Added 4 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Full-time
Day Shift Monday through Friday - Schedule subject to change
Added 5 hours ago
V
Executive Assistant
Vale
Canada
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 5 hours ago
M
Senior Administrative Assistant
MNP
Langley (District), BC · Langley, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 6 hours ago
ML
Executive Assistant
MAC LLP
Elmira, ON
- Contract
Experience in an Executive Assistant, Senior Administrative Assistant, or similar role within a public accounting, legal, financial services, or other professional services environment…
Added 6 hours ago
GC
Assistant Controller
GMS Canada
Vaughan, ON · CDN Vaughan (GMS)
- Full-time
We are currently seeking a highly motivated currently seeking a highly motivated individual for the position of Assistant Controller who would report to the Controller.
Added 6 hours ago
M
Administrative Assisstant
Morguard
Saskatoon, SK
- Full-time
The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support…
Added 6 hours ago
L
Financial Service Representative - LendDirect Office 1586
LendDirect
Calgary, AB
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 6 hours ago
I
Multi-Unit Manager
IPC/Subway
Windsor, ON
- $19.5 to $23 CAD / hour
- Full-time
- Part-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally
Added 6 hours ago
I
Multi-Unit Manager
IPC/Subway
Windsor, ON
- $19.5 to $23 CAD / hour
- Full-time
- Part-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally
Added 6 hours ago
I
Multi-Unit Manager
IPC/Subway
London, ON
- $19.5 to $23 CAD / hour
- Full-time
- Part-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally

Haugland Group LLC

Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 7, 2026
Experience: Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
Posting language: English
Posted: Nov 9, 2026

Original job description

Haugland Virgin Islands, a privately owned civil infrastructure and energy construction company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas, USVI.

The Administrative Assistant provides administrative and operational support to project teams, field personnel, and company leadership. This position plays a critical role in maintaining organized project documentation, coordinating communications, supporting payroll and invoicing processes, and ensuring the efficient day-to-day operation of the office and construction projects.

Key Responsibilities

- Provide administrative support to project managers, superintendents, and company leadership.
- Prepare, format, and distribute correspondence, reports, meeting minutes, and other business documents.
- Maintain project files, contracts, permits, submittals, RFIs, change orders, and other construction-related documentation.
- Coordinate project meetings, schedules, travel arrangements, and calendar management.
- Assist with payroll processing, timecard collection, and workforce reporting.
- Support accounts payable and accounts receivable functions, including invoice tracking and vendor communications.
- Process and track purchase orders, material deliveries, and vendor documentation.
- Manage incoming calls, emails, and visitor inquiries in a professional manner.
- Maintain employee records, certifications, licenses, and training documentation.
- Assist with bid submissions, proposal preparation, and contract administration activities.
- Ensure compliance with company procedures, document retention requirements, and confidentiality standards.
- Coordinate office supplies, equipment, and general office administration activities.
- Generate reports and maintain data within construction management, accounting, and Microsoft Office systems.

Qualifications

- High school diploma or equivalent required; Associate's degree preferred.
- Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
- Experience supporting multiple projects and managing competing priorities in a fast-paced environment.

Why Haugland?

At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.

- Excellent benefits package including medical, prescription drug, dental, vision, and life insurance
- 401k with 5% employer match
- Potential for annual performance-based raise
- Paid Time Off
- Paid company observed holidays
- Educational and professional advancement opportunities
- Frequent company-sponsored events
- Relaxed, friendly office
- Fast-paced, exciting environment

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.

We are an Equal Opportunity Employer.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to project teams, field personnel, and company leadership, including managing construction documentation, communications, meetings, and schedules. Assist with payroll, invoicing, purchasing, employee records, bids, reporting, and general office operations while maintaining compliance and confidentiality.

Requirements

A high school diploma or equivalent is required, and an associate degree is preferred. Candidates need at least two years of administrative experience, preferably in construction or engineering, and experience supporting multiple projects in a fast-paced environment.

Skills

Administrative Support
Business Correspondence and Report Preparation
Meeting and Calendar Coordination
Travel Coordination
Payroll and Timecard Processing
Accounts Payable and Accounts Receivable Support
Invoice Tracking
Purchase Order Processing
Vendor Communication
Employee Records Management
Bid and Proposal Preparation
Contract Administration
Microsoft Office
Prioritization

Benefits

Medical Insurance
Prescription Drug Coverage
Dental Insurance
Vision Insurance
Life Insurance
401(k) With 5% Employer Match
Potential Annual Performance-Based Raise
Paid Time Off
Paid Company Holidays
Educational and Professional Advancement Opportunities
Company-Sponsored Events

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Civil Infrastructure
Energy Construction
Project Documentation
Contracts
Permits
Submittals
Requests for Information
Change Orders
Payroll Processing
Timecards
Accounts Payable
Accounts Receivable
Invoice Tracking
Purchase Orders
Vendor Documentation
Employee Records
Certifications
Licenses
Training Documentation
Bid Submissions
Proposal Preparation
Contract Administration
Document Retention
Confidentiality
Accounting Systems
Microsoft Office
Project Coordination

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Jobs in Canada