Jobs in Canada

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Added 19 mins ago
VA
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SM
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There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 19 mins ago
HG
Administrative Assistant
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- Full-time
…energy construction company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas,…
Added 19 mins ago
SM
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Added 35 mins ago
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CO
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Added 49 mins ago
OG
Administrative Assistant
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Haugland Group LLC

Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 7, 2026
Experience: Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
Posting language: English
Posted: Nov 9, 2026

Original job description

Haugland Virgin Islands, a privately owned civil infrastructure and energy construction company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas, USVI.

The Administrative Assistant provides administrative and operational support to project teams, field personnel, and company leadership. This position plays a critical role in maintaining organized project documentation, coordinating communications, supporting payroll and invoicing processes, and ensuring the efficient day-to-day operation of the office and construction projects.

Key Responsibilities

- Provide administrative support to project managers, superintendents, and company leadership.
- Prepare, format, and distribute correspondence, reports, meeting minutes, and other business documents.
- Maintain project files, contracts, permits, submittals, RFIs, change orders, and other construction-related documentation.
- Coordinate project meetings, schedules, travel arrangements, and calendar management.
- Assist with payroll processing, timecard collection, and workforce reporting.
- Support accounts payable and accounts receivable functions, including invoice tracking and vendor communications.
- Process and track purchase orders, material deliveries, and vendor documentation.
- Manage incoming calls, emails, and visitor inquiries in a professional manner.
- Maintain employee records, certifications, licenses, and training documentation.
- Assist with bid submissions, proposal preparation, and contract administration activities.
- Ensure compliance with company procedures, document retention requirements, and confidentiality standards.
- Coordinate office supplies, equipment, and general office administration activities.
- Generate reports and maintain data within construction management, accounting, and Microsoft Office systems.

Qualifications

- High school diploma or equivalent required; Associate's degree preferred.
- Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
- Experience supporting multiple projects and managing competing priorities in a fast-paced environment.

Why Haugland?

At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.

- Excellent benefits package including medical, prescription drug, dental, vision, and life insurance
- 401k with 5% employer match
- Potential for annual performance-based raise
- Paid Time Off
- Paid company observed holidays
- Educational and professional advancement opportunities
- Frequent company-sponsored events
- Relaxed, friendly office
- Fast-paced, exciting environment

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.

We are an Equal Opportunity Employer.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and operational support to project teams, field personnel, and company leadership, including managing construction documentation, communications, meetings, and schedules. Assist with payroll, invoicing, purchasing, employee records, bids, reporting, and general office operations while maintaining compliance and confidentiality.

Requirements

A high school diploma or equivalent is required, and an associate degree is preferred. Candidates need at least two years of administrative experience, preferably in construction or engineering, and experience supporting multiple projects in a fast-paced environment.

Skills

Administrative Support
Business Correspondence and Report Preparation
Meeting and Calendar Coordination
Travel Coordination
Payroll and Timecard Processing
Accounts Payable and Accounts Receivable Support
Invoice Tracking
Purchase Order Processing
Vendor Communication
Employee Records Management
Bid and Proposal Preparation
Contract Administration
Microsoft Office
Prioritization

Benefits

Medical Insurance
Prescription Drug Coverage
Dental Insurance
Vision Insurance
Life Insurance
401(k) With 5% Employer Match
Potential Annual Performance-Based Raise
Paid Time Off
Paid Company Holidays
Educational and Professional Advancement Opportunities
Company-Sponsored Events

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Civil Infrastructure
Energy Construction
Project Documentation
Contracts
Permits
Submittals
Requests for Information
Change Orders
Payroll Processing
Timecards
Accounts Payable
Accounts Receivable
Invoice Tracking
Purchase Orders
Vendor Documentation
Employee Records
Certifications
Licenses
Training Documentation
Bid Submissions
Proposal Preparation
Contract Administration
Document Retention
Confidentiality
Accounting Systems
Microsoft Office
Project Coordination

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Jobs in Canada