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Added 8 mins ago
UH
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Havas Media Network

Client Budget Analyst

Toronto, ON, Canada

$50,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 9, 2026
Experience: Minimum of 3 years of experience in media/finance at a large media agency
Posting language: English
Posted: Nov 9, 2026

Original job description

The role of a Client Budget Analyst is integral to the smooth operation of Havas client accounts. This position demands precision, analytical skills, financial acumen, and a proactive approach to managing the financial aspects of clients’ media campaigns. As a Client Budget Analyst, you'll be responsible for ensuring that our client's media plan-to-pay journey is accurately budgeted, forecasted, tracked, and reconciled. Providing vital support to the client directly and to Havas' internal media planning and buying teams. Your role will be a bridge connecting various stakeholders, ensuring clarity and efficiency in the Client's budget management.

Main Duties and Responsibilities:

15% - Track client media budget purchase orders (POs) and authorizations (MAF/SOW)
40% - Manage and quality-assure client PO/MAF/authorizations against media placements
20% - Manage and track client invoicing against client PO budgets and authorizations, and QA planning tool actualization updates.
10% - Lead monthly client budget meetings with client brand leads in collaboration with the Havas media planning lead
5% - Collaborate with the media control, commercial, FP&A, and AR/Collection teams to ensure smooth monthly financial closing
5% - Collaborate among biddable and investment teams to resolve buy entry issues
5% - Support internal and client audit needs and ad hoc reporting requirements on a monthly, quarterly, or biannual basis

Specific Responsibilities:

Collaborate with Client Brand and internal Havas planning leads to identify media activities for billing, from planned budgets to final reconciliation
Develop client-specific Budget that reconciles the client's authorized spend against media flowcharts and internal media buying & financial systems
Understand the media flowchart and liaise with the media control and planning team to reconcile media placement against the client budget
Use Mediaocean systems to pull and review relevant reports (financial summaries, client activity reports, insertion order summaries, estimate log reports) to ensure all media activity is accounted for; follow up with the activation team where necessary
Establish timelines related to billing and media budget/flowchart reconciliation
Work with various teams to support processes, resolve billing issues, and maintain consistent communication with the Account and Media teams on budget status updates
Ensure media campaign actualization and billing timelines are met, and proactively raise any potential delay concerns
Support, audit, and enforce new process rollouts across all team members, troubleshoot common issues, and serve as an escalation point for blockers
Coordinate unclear campaigns with media control and the investment team to ensure timely supplier invoice clearance, compliance, and payment to media partners
Facilitate communication between activation and the client finance team to ensure timely reconciliation in compliance with company policies and contractual obligations
Clarify any budget discrepancies with the Client Brand Team and/or Media Buyers/Planning Leads
Prepare client billing and budget package, including cover memo and required supporting documents and reports
Collaborate with the commercial and FP&A team to deliver accrual/deferral requirements
Manage billed vs. unbilled reports, revenue postings, and accruals across clients.
Prevent errors and review deferrals and accruals by reviewing billing before issuing it to clients
Review commission structures based on SOW/MSA and ensure compliance & accuracy
Work closely with the Commercial Lead and Billing Specialist to verify commission structures
Monitor client master billing and miscellaneous reports to ensure accurate commission postings and accruals for the commercial team and month-end reporting
Monitor production system “open job” reports of estimate and reconciliation billing (where applicable)
Support internal and external audit needs
Flag and escalate any audit and budget management concerns to the managing partner
Act as the central point of contact for clients for all items mentioned above

Knowledge, Skills, and Qualifications Required:

Minimum of 3 years of experience in media/finance at a large media agency
College Degree in Finance or Marketing required, or equivalent work experience
Preference for candidates with knowledge of Digital, Broadcast, and Print media
Strong analytical, project management, and Excel skills are required, along with the ability to discuss financial concepts
Interpret financial terms in layman's terms to clients and internal key stakeholders
Previous knowledge of standard media billing processes and the media industry is preferred
Understanding of media planning fundamentals, including buying approaches and metrics such as GRPs, CPMs, impressions, etc.
Ability to analyze how clients obtained numbers and produce clear backup documentation that can be understood quickly by others
Ability to maintain calm and professional behavior at all times, including on the phone, email, in person, and in virtual meetings (Teams/Zoom)
Ability to identify ways to improve budget reporting, tracking, and processes
Ability to establish trust, good working relationships, and understanding with various teams and clients to ensure flawless execution
Quality Control: Must be able to identify errors in your own and others' work

Key Competencies:

Resourceful and proactive
Exhibits a strong business work ethic and client orientation
Possesses strong written and verbal communication skills
Highly organized and detail-oriented
Quick learner and effective team player
Motivated and ready to begin
A problem-solver who approaches challenges with a constructive attitude.
Capable of working independently; entrepreneurial, yet values collaboration for effective teamwork and ideas
Enjoys resolving complex problems and views numbers as an interesting challenge, particularly when working with a supportive team

Additional Information

This role represents an active vacancy at Havas. You will be joining a collaborative, growth-oriented environment where ideas are encouraged and career development is supported. The base salary range for this position is CAD $50,000 to $80,000, with final compensation determined based on factors such as work location, skills, experience, and background. Havas uses artificial intelligence-enabled tools to support certain aspects of the recruitment process. All hiring decisions are made by our recruiting and hiring teams.

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More about this job

Responsibilities

Manage and reconcile client media budgets, authorizations, purchase orders, invoices, billing, and financial reports, ensuring media activity is accurately tracked and compliant with client agreements. Coordinate with clients and internal planning, buying, finance, and operations teams to resolve discrepancies, meet billing timelines, support audits, and improve budget-management processes.

Requirements

Requires at least three years of media or finance experience at a large media agency and a college degree in Finance or Marketing, or equivalent work experience. Candidates should have strong analytical, Excel, project-management, communication, and quality-control skills, with knowledge of media billing and planning fundamentals preferred.

Skills

Budget Management
Financial Analysis
Forecasting
Budget Tracking
Reconciliation
Media Billing
Purchase Order Management
Excel
Media Planning
Financial Reporting
Accruals And Deferrals
Quality Control
Project Management
Client Communication
Audit Support
Problem-Solving

Visa sponsorship

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Keywords

Media Finance
Client Budget Management
Media Campaigns
Media Planning
Media Buying
Purchase Orders
Media Authorizations
Statements Of Work
Media Flowcharts
Media Billing
Invoice Reconciliation
Budget Forecasting
Financial Reporting
Accruals
Deferrals
Revenue Postings
Commission Structures
Month-End Closing
Audit Support
Mediaocean
Excel
Digital Media
Broadcast Media
Print Media
GRPs
CPM
Impressions
FP&A
Accounts Receivable
Supplier Invoice Clearance

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