Administration and Marketing Assistant

Administrative / Marketing Assistant

Job Type: Contract

Contract Duration: 2 Months

Pay Rate: Up to $27/hr

Location: Greater Vancouver, BC

Your New Company

Our client is a well-established, family-owned real estate organization with over 50 years of experience in the ownership, development, leasing, and management of industrial, commercial, and residential properties. With a diverse property portfolio and a collaborative team environment, the company prides itself on delivering high-quality service and maintaining long-standing relationships throughout the Greater Vancouver market.

Your New Role

The Administrative and Marketing Assistant will play a key role in supporting daily office operations, reception activities, marketing initiatives, and administrative functions; you will serve as the first point of contact for visitors and callers while also supporting property leasing activities, marketing campaigns, document management, and office administration.

What You Need to Do

• Answer and direct incoming telephone calls professionally and efficiently
• Welcome and assist visitors to the office
• Process incoming and outgoing mail, couriers, faxes, and general inquiries
• Monitor and manage shared email inboxes
• Post and maintain vacancy advertisements across multiple platforms and company websites
• Maintain vacancy tracking spreadsheets and ensure rental rates are updated within required timelines
• Coordinate staging, photography, and marketing initiatives for residential and commercial properties
• Maintain accounts payable, vendor, and lease filing systems
• Assist with residential purchase orders and administrative documentation
• Monitor advertising updates and website content changes
• Maintain office equipment, supplies, kitchen inventory, and common areas
• Provide backup support to the Service Manager and other administrative staff as required
• Assist with leasing administration, applications, credit checks, and property management support activities
• Prepare correspondence, memos, transmittal letters, and meeting minutes
• Support special projects and additional administrative duties as assigned

What You'll Need to Succeed

• Post-secondary education is considered an asset
• Previous experience in an administrative, office support, reception, or marketing coordination role is preferred
• Experience working in a small to medium-sized office environment is an asset
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Familiarity with office equipment such as copiers, scanners, fax machines, telephone systems, and mail equipment
• Strong organizational skills with the ability to prioritize multiple tasks effectively
• Excellent written, verbal, and interpersonal communication skills
• Professional telephone manner and customer service orientation
• Strong attention to detail and commitment to accuracy
• Ability to work collaboratively in a team-oriented environment while remaining adaptable to changing priorities

What You'll Get in Return

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Our client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.