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Added 9 mins ago
AML Compliance Officer Contract
Raymond James Ltd.
Vancouver, BC
Contract
Understanding of principles of banking and finance and securities industry operations.
Added 9 mins ago
Cargo Agent
PAL Airlines
St. John's, NL
Full-time
Persons with airline ground/cargo operations experience as well as RAIC (Restricted Area Identity Card) and AVOP (Airside Vehicle Operator Permit) will be given preference.
Added 9 mins ago
Branch Supervisor
Kerr Controls & Kerr Smart Energy
Saint John, NB
Full-time
As Branch Supervisor, you will play a key role in the continued success of the Saint John branch by leading daily operations, supporting and developing your team, strengthening customer…
Added 9 mins ago
Senior Grain Trader
McGill St Laurent
Montreal, QC
Full-time
Optimize logistics. Work hand-in-hand with Logistics and Operations to move product efficiently by rail, truck, and vessel, and to keep every trade executing smoothly
Added 9 mins ago
Manager Custody Operations & Controls
National Bank of Canada
Toronto, ON
Full-time
A career as a Manager, Custody Operations at National Bank Trust means playing a key role in the day-to-day execution and oversight of critical custody and investment operations. As a…
Added 9 mins ago
Front End - Clerk Sales/Service - Tier II SW
Safeway Canada
Swift Current, SK
Full-time
Full knowledge of department operations and skills
Added 9 mins ago
Process Engineer
Richardson Wealth
Toronto, ON
Full-time
…client experience. The Process Engineer will work closely with Operations Journey Owner and various stakeholders to assess existing processes, identify areas for improvement, and implement…
Added 9 mins ago
Procurement Specialist
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
Full-time
…helping us stay competitive, protect our margins, and keep our operations running at full…
Added 9 mins ago
Sr. Integration Architect - Automation
Infotree Global Solutions
Toronto, ON
Contract
…AI/Agentic Orchestration. Drives digital transformation of Legal operations, establishes platform governance, and mentors’ junior…
Added 10 mins ago
Franchise Financial Operations Specialist
Mafra Talents
Toronto, ON
Full-time
Franchise Finance & Accounting Operations | Toronto, ON (GTA) | Canada & US
Added 10 mins ago
Manager, Leadership Capability Development
TD
Toronto, ON
Full-time
…with a focus on certification and assessment, and the build of operations training curriculum for all roles in branch…
Added 10 mins ago
data entry clerk
Accurate Indigenous Managers & Advisors
Winnipeg, MB
Full-time
Plan, organize, direct, control and evaluate daily operations
Added 10 mins ago
Senior Audit Manager, Canadian Business Banking and Credit Risk (1185)
TD
Toronto, ON
Full-time
…risks of today and around the corner and help keep our daily operations running smoothly for our…
Added 10 mins ago
IT Support Analyst IV, TD Securities
TD
Toronto, ON
Full-time
Experience in Banking Operations technologies such as payments, reconciliation, settlements and confirmations. Familiar with FIX Protocol
Added 10 mins ago
Accountant
Annex Mechanical Installations
Vaughan, ON
Full-time
Role Description The Accountant role at Annex Mechanical Installations is a full-time, on-site position based in Vaughan, ON. The Accountant will manage day-to-day financial operations,…
Added 10 mins ago
Tax Manager
G Mining Ventures Corp.
Brossard, QC
Full-time
…transfer pricing, and tax governance across its international…
Added 10 mins ago
Deployment Strategist, Future Platforms (Accounting) | Housing
EliseAI
Toronto, ON
Full-time
…business lines. This team will blend go-to-market, product, operations, and strategy with a mandate to push the frontier of AI and own everything required to take them from idea to market…
Added 10 mins ago
Mergers and Acquisitions Integration and Operations Analyst
ZenaTech Inc.
Toronto, ON
Full-time
…Corporate Development, Integration, Transformation, Consulting or Operations role. The Analyst will support the integration of portfolio companies in the areas of land surveying,…
Added 10 mins ago
Engagement Manager, Future Platforms (Accounting) | Housing
EliseAI
Toronto, ON
Full-time
…business lines. This team will blend go-to-market, product, operations, and strategy with a mandate to push the frontier of AI and own everything required to take them from idea to market…
Added 10 mins ago
IT - Security Specialist V
Robertson & Company Ltd.
Toronto, ON
Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 10 mins ago
Product Owner Regulatory Capital Transformation
National Bank of Canada
Montreal, QC
Full-time
Collaboration and Influence: Work closely with multidisciplinary teams (business, operations, architecture, technology, and subject matter experts) to ensure a shared understanding of…
Added 10 mins ago
Compliance Analyst
Law Society of Alberta
Calgary, AB
Full-time
Trust Safety Compliance Analyst (CA) is a substantive regulatory operations role in a modern risk-informed environment. Working with other team members, the position reviews applications,…
Added 10 mins ago
Cloud Network Engineer
FNZ Group
Toronto, ON · CA Toronto Yonge St
$120,000 to $150,000 CAD / year
Full-time
…that integrates modern technology with business and investment operations. All in a regulated financial…
Added 10 mins ago
Représentant ou représentante bilingue, Unité des solutions de service / Service Solutions Unit Representative Bilingual
Fidelity Canada
Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
Full-time
Excellente connaissance des politiques, des procédures et de tous les types d’opérations liées aux services de transfert, ainsi que des produits offerts par Fidelity.
Added 10 mins ago
Service Coordinator
Finning
Edmonton, AB
Full-time
Experience in a service coordination, project coordination, administration, operations, or customer support role.

Hays

Administration and Marketing Assistant

Vancouver, BC, Canada

Pay: Pay Rate: Up to $27/hr
Job type: Contract
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Administrative / Marketing Assistant

Job Type: Contract

Contract Duration: 2 Months

Pay Rate: Up to $27/hr

Location: Greater Vancouver, BC

Your New Company

Our client is a well-established, family-owned real estate organization with over 50 years of experience in the ownership, development, leasing, and management of industrial, commercial, and residential properties. With a diverse property portfolio and a collaborative team environment, the company prides itself on delivering high-quality service and maintaining long-standing relationships throughout the Greater Vancouver market.

Your New Role

The Administrative and Marketing Assistant will play a key role in supporting daily office operations, reception activities, marketing initiatives, and administrative functions; you will serve as the first point of contact for visitors and callers while also supporting property leasing activities, marketing campaigns, document management, and office administration.

What You Need to Do

Answer and direct incoming telephone calls professionally and efficiently
Welcome and assist visitors to the office
Process incoming and outgoing mail, couriers, faxes, and general inquiries
Monitor and manage shared email inboxes
Post and maintain vacancy advertisements across multiple platforms and company websites
Maintain vacancy tracking spreadsheets and ensure rental rates are updated within required timelines
Coordinate staging, photography, and marketing initiatives for residential and commercial properties
Maintain accounts payable, vendor, and lease filing systems
Assist with residential purchase orders and administrative documentation
Monitor advertising updates and website content changes
Maintain office equipment, supplies, kitchen inventory, and common areas
Provide backup support to the Service Manager and other administrative staff as required
Assist with leasing administration, applications, credit checks, and property management support activities
Prepare correspondence, memos, transmittal letters, and meeting minutes
Support special projects and additional administrative duties as assigned

What You'll Need to Succeed

Post-secondary education is considered an asset
Previous experience in an administrative, office support, reception, or marketing coordination role is preferred
Experience working in a small to medium-sized office environment is an asset
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Familiarity with office equipment such as copiers, scanners, fax machines, telephone systems, and mail equipment
Strong organizational skills with the ability to prioritize multiple tasks effectively
Excellent written, verbal, and interpersonal communication skills
Professional telephone manner and customer service orientation
Strong attention to detail and commitment to accuracy
Ability to work collaboratively in a team-oriented environment while remaining adaptable to changing priorities

What You'll Get in Return

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Our client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply About employer

More about this job

Responsibilities

Support daily office operations, reception, correspondence, mail handling, and office supplies while serving as a first point of contact for visitors and callers. Assist with property leasing and marketing, vacancy listings, document and filing systems, and related administrative tasks.

Requirements

Post-secondary education is an asset, and previous experience in administration, office support, reception, or marketing coordination is preferred. Candidates should be proficient with Microsoft Office, communicate effectively, stay organized and accurate, and work collaboratively while adapting to changing priorities.

Skills

Administrative Support
Reception
Marketing Coordination
Microsoft Word
Microsoft Excel
Microsoft Outlook
Telephone Communication
Customer Service
Written Communication
Verbal Communication
Organization
Task Prioritization
Attention to Detail
Document Management
Leasing Administration
Teamwork

Benefits

Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Reception
Marketing Coordination
Property Leasing
Real Estate
Vacancy Advertising
Marketing Campaigns
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Shared Email Inboxes
Document Management
Accounts Payable
Vendor Files
Lease Files
Purchase Orders
Credit Checks
Property Management
Correspondence
Meeting Minutes
Mail and Courier Processing
Office Equipment
Customer Service
Telephone Systems

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