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Added 5 hours ago
S
Medical Laboratory Assistant - Lions Gate Hospital
Sanya’k̓ula
North Vancouver, BC
- Part-time
Medical Laboratory Assistant - Lions Gate Hospital Labs
Added 10 hours ago
TS
Protection Services Worker
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
Assist Facilities Manager/Maintenance Assistant with duties in all salvation army properties, when required.
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Winnipeg, MB · Toronto, ON · Ottawa, ON · Montreal, QC · Richmond, BC · UNAVAILABLE, Alberta
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Ottawa, ON
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
AB · Alberta, Canada
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Richmond, BC
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Winnipeg, MB
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Toronto, ON
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 13 hours ago
SE
Power System Junior Engineer
Schneider Electric
Montreal, QC
- $64,000 to $96,000 CAD / year
- Full-time
Perform electrical design improvements primarily to support upgrades of facilities’ electrical distribution system in conjunction with the customers’ needs, specifically to meet…
Added 16 hours ago
TS
Protection Services Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
Assist Facilities Manager/Maintenance Assistant with duties in all salvation army properties, when required.
Added 17 hours ago
BH
Educational Assistant - Temporary FT - St. Basil School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Preference is given to individuals in the casual Educational Assistant pool for all temporary and permanent Educational Assistant positions.
Added 17 hours ago
BH
Educational Assistant - Permanent FT - St. Gabriel School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Preference is given to individuals in the casual Educational Assistant pool for all temporary and permanent Educational Assistant positions.
Added 17 hours ago
WS
Educational Assistant C
Winnipeg School Division
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 17 hours ago
CC
Assistant Route Service Sales Representative - Temporary
Cintas Canada
Ottawa, ON
- Full-time
Cintas is seeking an Assistant Route Service Sales Representative. Responsibilities include providing route service to a set customer base, through the pick-up and delivery of uniforms and…
Added 17 hours ago
WS
Educational Assistant D
Winnipeg School Division
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 19 hours ago
S
Medical Laboratory Assistant
Sanya’k̓ula
North Vancouver, BC
- Full-time
…general enquiries from patients, nursing wards or external facilities or refers calls of a specific nature to appropriate…
Added 20 hours ago
L
Laboratory Assistant Mobile (BCGEU) - Temporary Full Time (Float) - Nanaimo, BC
LifeLabs
Nanaimo, BC
- Full-time
…patient care in locations including private homes, commercial facilities, and long-term care facilities. This is an active and rewarding role that will let you build relationships with…
Added 21 hours ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 21 hours ago
Assistant Route Service Sales Representative - Temporary
Cintas
Ottawa, ON
Cintas is seeking an Assistant Route Service Sales Representative. Responsibilities include providing route service to a set customer base, through the pick-up and delivery of uniforms and…
Added 22 hours ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 22 hours ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Contract
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 1 day ago
W
Administrative & Operations Coordinator (Manufacturing)
Wonderbrands
Toronto, ON · Etobicoke, ON
- Other
…may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits,…
Added 2 days ago
H
Assistant Contract Administrator
HDR
Toronto, ON
- Full-time
…bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our…
Added 2 days ago
AH
Health Care Aide
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…patient/client/resident and the skill level of the nursing assistant performing it. Additionally, you will be able to: work as a team member; request and accept direction as required; have…
Added 3 days ago
SS
BUSINESS SERVICES MANAGER, TEMPORARY FULL-TIME (1.0 FTE)
Southridge School
Surrey, BC
- Full-time
Work collaboratively with the Assistant Head of School and the Director of Finance and Business Operations regarding the use of school facilities by external organizations

Hays

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

$20- $24 Hourly · Contract

Apply About employer

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Job details

Pay: $20- $24 Hourly
Job type: Contract
Apply by: Oct 30, 2026
Experience: Minimum 2-3 years of experience in reception, office administration, customer service, and office operations support.
Posting language: English
Posted: Sep 30, 2026

Original job description

Administrative Assistant

1 Month Contract

Edmonton- ONSITE

$20- $24 Hourly

Responsibilities:

Serve as the first point of contact for clients, visitors, and employees, providing professional and courteous reception services.
Welcome visitors, escort guests to meeting rooms, and offer refreshments as required.
Answer, screen, and direct incoming telephone calls, taking messages and responding to general inquiries.
Manage incoming and outgoing mail, courier packages, and deliveries, ensuring timely distribution.
Maintain a clean, organized, and professional reception area, boardrooms, and meeting spaces.
Coordinate meeting room bookings and support meeting logistics and scheduling requirements.
Monitor and maintain office, kitchen, and stationery supply inventories; place orders as required.
Assist with budget tracking, reconciliations, and reporting related to office supplies, services, and administrative expenses.
Coordinate business card requests for new hires and existing employees.
Troubleshoot office equipment issues and liaise with vendors to arrange repairs and maintenance services.
Monitor office printers, copiers, and related equipment to ensure adequate supplies and functionality.
Maintain accurate corporate contact directories and employee information records.
Coordinate facility-related requests with building management and service providers.
Ensure kitchens, photocopy rooms, and common areas remain clean, organized, and fully stocked.
Coordinate document shredding services and maintain secure records disposal processes.
Support employee onboarding by preparing welcome packages and maintaining employee contact lists.
Assist with office maintenance initiatives, including carpet cleaning, plant care, and workspace organization.
Prepare and process expense reports for designated team members through the expense management system.
Train and provide guidance to temporary staff and coordinate administrative coverage during employee absences.
Coordinate catering arrangements and logistics for meetings, training sessions, and corporate events.
Support the planning and execution of local and national company events, including venue selection, catering, invitations, and event coordination.
Assist with office relocations, reconfigurations, and workplace expansion projects.
Provide administrative support for special projects and other duties as assigned.
Assist Property Administrators with the sorting, distribution, filing, posting, and processing of corporate and property-level invoices.
Create and maintain vendor profiles and records within the Yardi property management system.
Generate, print, distribute, and maintain financial and operational reports as required.
Ensure accuracy and compliance with established accounts payable and administrative procedures.
Provide comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the office.

Qualifications:

Minimum 2-3 years of experience in reception, office administration, customer service, and office operations support.
Demonstrated ability to manage multiple priorities, multitask effectively, and work independently in a fast-paced environment.
Strong commitment to delivering exceptional customer service with a positive, professional, and enthusiastic attitude.
Proven ability to take ownership of responsibilities, exercise sound judgment, and work both independently and collaboratively within a team environment.
Excellent verbal and written communication skills, with the ability to interact professionally with employees, clients, vendors, and visitors.
Experience drafting professional correspondence, preparing reports, and developing presentations using a variety of source materials.
Advanced proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.
Experience with Canva or other design and content creation tools is considered an asset.
Strong organizational skills with a high level of accuracy, attention to detail, and commitment to quality.
Demonstrated ability to complete tasks in a thorough, timely, and efficient manner while meeting deadlines.
Dependable and reliable with a strong attendance record and consistent follow-through on commitments.
Strong problem-solving skills with the ability to identify issues and implement practical solutions.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Adaptable and flexible, with the ability to respond effectively to changing priorities and operational needs.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

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More about this job

Responsibilities

Provide reception and broad administrative support, including managing calls, visitors, mail, meeting logistics, office supplies, facilities requests, expenses, and events. Support property administrators with invoice processing, vendor records, and financial and operational reporting while helping ensure smooth day-to-day office operations.

Requirements

Requires 2–3 years of experience in reception, office administration, customer service, and office operations support, along with advanced proficiency in Microsoft Office. Candidates should demonstrate strong organization, communication, accuracy, discretion, problem-solving, adaptability, and the ability to manage competing priorities independently and collaboratively.

Skills

Reception Services
Office Administration
Customer Service
Telephone Screening and Call Routing
Mail and Courier Management
Meeting Coordination
Inventory Management
Budget Tracking and Reconciliation
Expense Reporting
Microsoft Office
Yardi
Vendor Coordination
Event Planning
Accounts Payable Support
Written and Verbal Communication
Confidentiality

Benefits

Competitive Compensation
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Operations
Microsoft Office
Word
Outlook
PowerPoint
Excel
Canva
Yardi
Accounts Payable
Invoice Processing
Expense Management
Budget Tracking
Reconciliation
Vendor Profiles
Financial Reporting
Operational Reporting
Meeting Coordination
Event Planning
Facilities Coordination
Inventory Management
Courier Management
Employee Onboarding
Confidentiality
Document Shredding
Property Management

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