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Added 6 mins ago
SD
Online Learning Facilitator
Sask DLC
Imperial, SK · Holdfast, SK
- Part-time
Keep accurate and timely documentation - student records organized/filed (i.e. files for students, timelines, marked assignments/exams, progress reports, communications, etc.).
Added 18 mins ago
SH
Communications Clerk (Bilingual) - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Communications Clerk is responsible for: performing duties on a rotating basis at the Telephone Inquiry Desk and the Back…
Added 20 mins ago
RT
Adjoint(e) exécutif(ve) / Executive Assistant
Rio Tinto
Montreal, QC
- Full-time
Préparer des rapports, des présentations, des documents d'information et des communications de direction avec un haut niveau de précision et de professionnalisme.
Added 34 mins ago
UO
Executive Assistant, Development and Alumni
University of Calgary
Calgary, AB
- Full-time
VP Development and Alumni is currently seeking a Full-time Regular Executive Assistant.
Added 49 mins ago
RA
Tax & Estates Legal Assistant
Robins Appleby LLP
Toronto, ON
- Full-time
Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to lawyers in their busy practices.
Added 50 mins ago
GC
Assistant Prosecutor - Legal Services (Contract Full-Time)
Grey County
Owen Sound, ON
- Full-time
The Assistant Prosecutor supports the prosecution department’s operations involving the Provincial Offences Court, pursuant to Grey County’s Agreements with the Ministry of Attorney…
Added 1 hour ago
M
Digital Reporting Lead
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
M
Sr. Associate Project Manager
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
M
Pharmacy Contracts & Member Onboarding Specialist (12 month contract)
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
TS
Toy Room Assistant Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Sutherland, ON · Okanagan Central Community Church - Sutherland
- Full-time
The Gifts of Hope Toy Room Assistant Coordinator assists the Program Coordinator in assisting individuals and families who are seeking aid and assistance from, or have been referred to, The…
Added 1 hour ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
Confidential communications and access to confidential information will be a key component of this role.
Added 1 hour ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
The Executive Assistant to the President & CEO is a trusted partner who provides exceptional executive, administrative, and operational support to the President & CEO. As the primary point…
Added 1 hour ago
CR
Administrative Assistant - Disability and Delinquency
Carpenters’ Regional Council
Woodbridge, ON
- Full-time
Job Title: Administrative Assistant - Disability and Delinquency
Added 1 hour ago
S
Stage Experience Lead - Full Time
Sephora
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 hour ago
Word/Data Processing Clerk III - Administrative Assistant – ECOMD
City of Edmonton
AB
…tracking for the Technical Program Section of the Emergency Communications and Operation Management…
Added 1 hour ago
I-
Recruitment & Admin Assistant
I8IS - Infiniti Software Solutions
Vaughan, ON
- Full-time
Job Posting: Recruitment & Administrative Assistant
Added 1 hour ago
FN
Executive Assistant
First National Financial LP
Toronto, ON · East York, ON
- Full-time
First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).
Added 1 hour ago
OL
Rehabilitation Aide - Temporary Full Time
Optima Living
Calgary, AB
- Full-time
Participates in team meetings and stays informed on relevant internal communications.
Added 1 hour ago
GC
Assistant Prosecutor - Legal Services (Contract Full-Time)
Grey County
Owen Sound, ON
- Full-time
Grey County's Legal Services Department is recruiting an Assistant Prosecutor. This is a 12 month contract position for a future vacancy to start in January 2027. Applicants are asked to…
Added 2 hours ago
BR
Administrative Assistant, Legal & Real Estate
BarBurrito Restaurants Inc.
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a highly organized and detail-oriented Administrative Assistant, Legal & Real Estate to support both our Legal and Real Estate teams. This role is ideal for someone who…
Added 2 hours ago
Rehabilitation Aide
Optima Living
Calgary, AB
Participates in team meetings and stays informed on relevant internal communications.
Added 3 hours ago
M
Lead IGA Solution Architect
McKesson
Mississauga, ON
- Full-time
Added 3 hours ago
M
IAM Sr. Developer, IGA
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain…
Added 3 hours ago
MC
Administrative and Communications Assistant, MCC Québec
Mennonite Central Committee
Montreal, QC
- Part-time
The Administrative and Communications Assistant provides administrative and communications support to the MCC Québec program. The role coordinates French-language communications, donor…
Added 3 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…

Hays

Administrative Assistant

Brampton, ON, Canada

$19 to $20 CAD / hour · Contract

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Job details

Pay: $19 to $20 CAD / hour
Job type: Contract
Apply by: Nov 5, 2026
Working hours: 20 hours per week
Posting language: English
Posted: Oct 6, 2026

Original job description

Your new company:

Our client is looking for a Program Clerk to join their team in Brampton, supporting the administration of a new healthcare program. This is a detail-focused role involving high-volume documentation, provider communication, data entry and ongoing follow-up.

The ideal candidate is highly organized, detail-oriented, comfortable communicating with healthcare providers and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

This is a 6-month, part-time contract opportunity. The role is fully onsite in Brampton, ON, working Monday to Friday from 7:00 AM to 11:00 AM, for a total of 20 hours per week. Free onsite parking is available.

What You’ll Do:

Review incoming requisitions, forms and documentation for completeness and accuracy.
Follow up with healthcare providers to obtain missing or incomplete information.
Set up and maintain provider accounts and information within internal systems.
Enter and update information accurately across program databases and systems.
Manage and organize high-volume fax and email communications.
Prepare, send and track faxes and related correspondence.
Monitor outstanding documentation and conduct ongoing follow-up to ensure items are resolved within required timelines.
Organize and manage a high volume of work while meeting established turnaround times.
Prioritize tasks effectively and adapt as requirements and priorities change.
Communicate professionally with healthcare providers and internal stakeholders.
Utilize Microsoft Teams and other office technologies to communicate, collaborate and coordinate daily work.
Support the overall administration and day-to-day operations of the program.
Maintain confidentiality and comply with privacy and data-handling requirements.

What You’ll Bring:

Previous administrative or clerical experience.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
The ability to manage a high volume of work and multiple competing priorities.
Strong verbal and written communication skills.
A professional and customer-focused approach when communicating with external stakeholders.
Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
Comfort with data entry and learning new systems and processes.
Strong follow-up skills and the ability to proactively resolve outstanding items.
The ability to work independently while contributing positively within a team environment.
Reliability and the ability to work effectively in a fast-paced environment with routine deadlines.
Previous experience in healthcare, medical administration or another environment involving confidential information is considered an asset.

What you need to do next:

If you're interested in this opportunity, click Apply Now to submit your resume, or contact us directly for more information.

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More about this job

Responsibilities

Review and process requisitions and documentation, maintain provider accounts and program databases, and manage high-volume fax and email communications. Follow up on outstanding information, meet turnaround times, communicate with providers and internal stakeholders, and support daily program administration while protecting confidential information.

Requirements

Previous administrative or clerical experience, strong accuracy and organizational skills, and the ability to manage high volumes of work and competing priorities are required. Candidates should have strong communication and follow-up skills, proficiency with Microsoft Office, and comfort learning new systems; healthcare or confidential-information experience is an asset.

Skills

Administrative Support
Clerical Experience
Attention To Detail
Organization
Time Management
Data Entry
Document Management
Provider Communication
Follow-Up
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Confidentiality
Prioritization
Written And Verbal Communication

Benefits

Free Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Program Administration
Administrative Support
Clerical Experience
Healthcare Program
Requisitions
Documentation Review
Provider Accounts
Healthcare Providers
Data Entry
Program Databases
Fax Management
Email Management
Correspondence
Documentation Follow-Up
Turnaround Times
Microsoft Teams
Microsoft Outlook
Microsoft Word
Microsoft Excel
Confidentiality
Privacy Requirements
Data Handling
Customer-Focused Communication
Onsite Work
Part-Time Contract

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