Jobs in Vaughan, ON and nearby (93,581 jobs)

Jobs within 25 km of Vaughan, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

93,581 listings · 10,569 employers Counted Nov 10, 2026. How we count

About these jobs

Employers hiring include Husky Technologies (2,173 listings), Loblaw Companies Limited (1,589 listings), Shoppers Drug Mart (1,441 listings).

Common roles: Software engineer, Project manager, Retail sales associate.

14,504 of these listings include employer-provided pay. Open a job to see its currency and pay period.

Advertised starting pay
Pay period	Median starting pay	Listings
CAD / year	85,000.00	8,055
CAD / hour	27.00	5,957
USD / year	158,000.00	73
CAD / month	4,500.00	37
CAD / week	1,650.00	32
CAD / day	101.00	17

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Workplace classifications: 0% remote, 28% hybrid, 72% on-site, 0% not specified. Hybrid and on-site classifications may be inferred from descriptions. Check the original ad.

Based on the dated count above. Listings can change. How we count

Jobs in Vaughan, ON and nearby

Within 25 km

Group jobs by employerEmail me new jobs Save this search

Added 3 hours ago
Staff Security Engineer (Security Operations)
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Specialist, Technical Network
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For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week
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Toronto, ON · Vaughan, ON
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Toronto, ON
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Availability to work day, evening and night shifts any day of the week including weekends and holidays
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Toronto, ON
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AF
Customer Category Development Manager - Toronto
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Concord, ON
- Full-time
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Added 3 hours ago
T
Regional Delivery Manager
Takeaway
Toronto, ON
- Full-time
Added 3 hours ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Newmarket, ON
- Part-time
Added 3 hours ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Aurora, ON
- Part-time
Added 3 hours ago
PA
Service Porter
Pfaff Automotive Partners Inc.
Vaughan, ON
- Full-time
Added 3 hours ago
PA
Automotive Service Advisor
Pfaff Automotive Partners Inc.
Vaughan, ON
- Full-time

Hays

Executive Assistant and Administration Manager

Toronto, ON, Canada

$80,000 to $95,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $80,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000

Details

Salary: $80,000 - $95,000

Schedule: Monday to Friday, 8:30 AM - 5:00 PM

Location: Toronto, ON

Work Arrangement: Onsite

About the Company

Our client is a well-established professional services organization seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing administrative operations and service delivery across the business.

The Opportunity

We are seeking an Executive Assistant & Administration Manager to join the organization on a permanent basis. This role combines high-level executive support responsibilities with leadership of the administration function and team.

This is an excellent opportunity for a seasoned administrative professional who can manage multiple priorities, support senior leaders, maintain discretion with confidential information, and lead administrative operations in a fast-paced professional services environment.

Key Responsibilities

Coordinate client-related administrative activities for designated executives in collaboration with business leaders
Act as the primary point of contact between executives, clients, consultants, vendors, and employees while ensuring timely communication and professional follow-up
Draft, proofread, and format executive correspondence, presentations, reports, and business documents while maintaining confidentiality and accuracy
Manage complex executive calendars across multiple time zones, resolve scheduling conflicts, and ensure leaders are well prepared for meetings and deadlines
Maintain corporate calendars, leadership meetings, company events, and key administrative deadlines
Coordinate executive and client meetings, prepare agendas and materials, record meeting minutes, and track action items
Prepare executive expense reports and coordinate travel arrangements and itineraries
Coordinate board meetings, leadership offsites, strategic planning sessions, and other executive events
Prepare briefing materials and background information for leadership meetings, planning sessions, and industry events
Maintain organized executive records, confidential correspondence, and corporate documentation in accordance with company policies
Develop and improve administrative procedures, workflows, systems, and use of technology
Monitor administration budgets, review invoices, and manage service providers and vendors
Lead, mentor, and support administrative team members while balancing workloads and maintaining service standards
Coordinate day-to-day office operations including supplies, meeting spaces, office services, and administrative support activities
Support special projects and initiatives while managing competing priorities and deadlines

What You Bring

Several years of Executive Assistant, Senior Administrative, Office Management, or Administration Leadership experience
Experience supporting multiple executives and stakeholders simultaneously
Professional services industry experience strongly preferred
Demonstrated ability to handle highly confidential and sensitive information with discretion
Exceptional organizational skills and strong attention to detail
Excellent verbal and written communication skills
Proven ability to manage competing priorities in a fast-paced environment
Experience supporting senior leaders with varying working styles and personalities
Experience working within a mid-sized or large organization
Previous leadership or supervisory experience within an administrative function is considered a strong asset
Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Ability to hit the ground running and operate independently with minimal supervision

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organisation.

AI tools may be used as part of the screening process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level support to senior executives, including calendar and travel management, correspondence, meeting preparation, expense reporting, and coordination of leadership and client events. Lead the administrative team and oversee office operations, budgets, vendors, service standards, and improvements to administrative processes.

Requirements

Several years of executive assistant, senior administrative, office management, or administration leadership experience are required, with professional services experience strongly preferred. Candidates should have strong organizational and communication skills, discretion, experience supporting multiple senior stakeholders, administrative leadership experience as an asset, and proficiency with Microsoft Office.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Written Communication
Proofreading
Confidentiality
Administrative Operations
Team Leadership
Vendor Management
Budget Monitoring
Workflow Improvement
Microsoft Office
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administration Management
Professional Services
Executive Calendars
Multiple Time Zones
Client Relations
Executive Correspondence
Presentations
Reports
Meeting Minutes
Action Items
Expense Reports
Travel Itineraries
Board Meetings
Leadership Offsites
Strategic Planning
Confidential Records
Administrative Procedures
Workflow Improvement
Administration Budgets
Invoices
Vendor Management
Office Operations
Microsoft Office
Outlook
Word
Excel
PowerPoint

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Jobs in Vaughan, ON and nearby