Jobs in Canada

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Added 11 mins ago
CG
Assistant Manager of Support Services (6-Month Contract)
Compass Group Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Must have nutritional management certificate or willingness to enroll in course
Added 12 mins ago
DA
Assistant Human Resources Manager – Destination Auto Group
Destination Auto Group
Burnaby, BC
- $80,000 to $90,000 CAD / year
- Full-time
…2024, Destination Auto Group is looking for an experienced Assistant Human Resources Manager to join our…
Added 12 mins ago
S
Operations Consultant - Part Time
Sephora
Toronto, ON · Etobicoke, ON
- $19.2 to $22.6 CAD / hour
- Part-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 27 mins ago
LP
Loro Piana - Assistant Store Manager, Oakridge (Vancouver)
Loro Piana
Vancouver, BC
- Full-time
We are seeking an Assistant Store Manager (ASM) to join our team at Loro Piana. The ASM plays a crucial role in the overall success of the store by supporting the Store Manager in daily…
Added 27 mins ago
H
Executive Assistant and Administration Manager
Hays
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000
Added 27 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
- From $21 CAD / hour
- Full-time
You’ll partner with the Department Manager to help lead the delivery of exceptional food and service experiences that reflect Farm Boy’s commitment to the best fresh shopping experience.…
Added 27 mins ago
CC
Retail Sales Associate
Canna Cabana
Winnipeg, MB · Pembina North, Winnipeg, MB
- Part-time
Answer external and internal phone calls and transfer calls to the appropriate person or Store Manager.
Added 27 mins ago
CC
Assistant Store Manager
Canna Cabana
Winnipeg, MB · Pembina North, Winnipeg, MB
- Full-time
Must have Smart Choices Cannabis Retail Certification
Added 41 mins ago
SO
Spirit of Math Vice Principal - Fibonacci Virtual campus
Spirit of Math Schools Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Leadership experience and a background in an education setting.
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Winnipeg, MB
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
TH
Receiving Supervisor Full Time 5pm-1:30am (DARTMOUTH)
The Home Depot Canada
Dartmouth, NS
- Full-time
In order to be effective, Receiving Supervisors must have a thorough knowledge of Home Depot's receiving procedures and safety guidelines
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Laval, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
CO
Constituency Assistant: Admin/Front-of-house
Constituency Office of Charles Sousa MP
Mississauga, ON
- Part-time
Summary: Reporting to the General Manager and Member of Parliament, the Constituency Assistant supports the operations of the Member of Parliament’s team from the constituency office by…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Sainte-Anne-des-Monts, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
TH
Superviseur, Réception
The Home Depot Canada
Dartmouth, NS
- Full-time
In order to be effective, Receiving Supervisors must have a thorough knowledge of Home Depot's receiving procedures and safety guidelines
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Invermere, BC
- $19.4 to $19.79 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Saint-Lambert-de-Lauzon, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Montreal, QC · Saint-Laurent, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Gravenhurst, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
CG
Assistant Manager of Support Services (6-Month Contract)
Compass Group Canada
St. John's, NL
- Full-time
Must have nutritional management certificate or willingness to enroll in course.
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Fort St. John, BC
- $19.9 to $20.3 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Kamloops, BC
- $18.9 to $19.28 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Sainte-Martine, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Kitchener, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 41 mins ago
D
Assistant Team Leader
Dollarama
Saskatoon, SK
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…

Hays

Executive Assistant and Administration Manager

Toronto, ON, Canada

$80,000 to $95,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $80,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000

Details

Salary: $80,000 - $95,000

Schedule: Monday to Friday, 8:30 AM - 5:00 PM

Location: Toronto, ON

Work Arrangement: Onsite

About the Company

Our client is a well-established professional services organization seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing administrative operations and service delivery across the business.

The Opportunity

We are seeking an Executive Assistant & Administration Manager to join the organization on a permanent basis. This role combines high-level executive support responsibilities with leadership of the administration function and team.

This is an excellent opportunity for a seasoned administrative professional who can manage multiple priorities, support senior leaders, maintain discretion with confidential information, and lead administrative operations in a fast-paced professional services environment.

Key Responsibilities

Coordinate client-related administrative activities for designated executives in collaboration with business leaders
Act as the primary point of contact between executives, clients, consultants, vendors, and employees while ensuring timely communication and professional follow-up
Draft, proofread, and format executive correspondence, presentations, reports, and business documents while maintaining confidentiality and accuracy
Manage complex executive calendars across multiple time zones, resolve scheduling conflicts, and ensure leaders are well prepared for meetings and deadlines
Maintain corporate calendars, leadership meetings, company events, and key administrative deadlines
Coordinate executive and client meetings, prepare agendas and materials, record meeting minutes, and track action items
Prepare executive expense reports and coordinate travel arrangements and itineraries
Coordinate board meetings, leadership offsites, strategic planning sessions, and other executive events
Prepare briefing materials and background information for leadership meetings, planning sessions, and industry events
Maintain organized executive records, confidential correspondence, and corporate documentation in accordance with company policies
Develop and improve administrative procedures, workflows, systems, and use of technology
Monitor administration budgets, review invoices, and manage service providers and vendors
Lead, mentor, and support administrative team members while balancing workloads and maintaining service standards
Coordinate day-to-day office operations including supplies, meeting spaces, office services, and administrative support activities
Support special projects and initiatives while managing competing priorities and deadlines

What You Bring

Several years of Executive Assistant, Senior Administrative, Office Management, or Administration Leadership experience
Experience supporting multiple executives and stakeholders simultaneously
Professional services industry experience strongly preferred
Demonstrated ability to handle highly confidential and sensitive information with discretion
Exceptional organizational skills and strong attention to detail
Excellent verbal and written communication skills
Proven ability to manage competing priorities in a fast-paced environment
Experience supporting senior leaders with varying working styles and personalities
Experience working within a mid-sized or large organization
Previous leadership or supervisory experience within an administrative function is considered a strong asset
Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Ability to hit the ground running and operate independently with minimal supervision

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organisation.

AI tools may be used as part of the screening process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level support to senior executives, including calendar and travel management, correspondence, meeting preparation, expense reporting, and coordination of leadership and client events. Lead the administrative team and oversee office operations, budgets, vendors, service standards, and improvements to administrative processes.

Requirements

Several years of executive assistant, senior administrative, office management, or administration leadership experience are required, with professional services experience strongly preferred. Candidates should have strong organizational and communication skills, discretion, experience supporting multiple senior stakeholders, administrative leadership experience as an asset, and proficiency with Microsoft Office.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Written Communication
Proofreading
Confidentiality
Administrative Operations
Team Leadership
Vendor Management
Budget Monitoring
Workflow Improvement
Microsoft Office
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administration Management
Professional Services
Executive Calendars
Multiple Time Zones
Client Relations
Executive Correspondence
Presentations
Reports
Meeting Minutes
Action Items
Expense Reports
Travel Itineraries
Board Meetings
Leadership Offsites
Strategic Planning
Confidential Records
Administrative Procedures
Workflow Improvement
Administration Budgets
Invoices
Vendor Management
Office Operations
Microsoft Office
Outlook
Word
Excel
PowerPoint

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Jobs in Canada