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Nurse A - Registered Nurse
HealthCareersInSask.ca
Prince Albert, SK
- Part-time
Job Description: The Registered Nurse A is responsible to The Nursing Unit Manager or Director of Nursing. The Registered Nurse A is responsible for maintaining a high standard of patient…
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FB
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Montreal, QC
- Full-time
Price applications in excess of Manager or Team Lead limits and offer resolution in unique situations
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Senior Technical Support Analyst II , GTB - Scarborough
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Toronto, ON · Scarborough, ON
Contribute to the overall success of the Client Services & Solutions Help Desk by conducting data analysis for 2nd/3rd level support escalations originating from the Help Desk via Service…
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Manager, Non-Financial Risk Testing
Scotiabank
Toronto, ON · Mississauga, ON
The Manager, Non-Financial Risk Testing plays a key role in providing assurance on the design and operating effectiveness of business controls across Strategy and Operations business units.
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Bilingual Customer Processing Representative
The Canada Life Assurance Company
Montreal, QC
Reporting to the Administration Manager, you will be responsible for various administrative functions relating to Group Retirement Plans including RRSP, RPP, DPSP and various non-registered…
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Housing Support Worker
Neighbours Community Homes
Toronto, ON
- Full-time
…approach. The Housing Support Worker reports to the Housing Support Manager and works collaboratively with a multi-disciplinary team with staff from the Property Services and Finance…
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Operations Consultant - Part Time
Sephora
Toronto, ON · Etobicoke, ON
- $19.2 to $22.6 CAD / hour
- Part-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
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FH
Emergency Psychiatric Liaison Nurse (EPLN) - Abbotsford Regional Hospital and Cancer Centre
Fraser Health Authority
Abbotsford, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…and other team members of the community mental health team on client care issues, resources and discharge planning process; organizes and participates in interdisciplinary conferences with…
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LH
Occupational Therapist
Lifemark Health Group
Calgary, AB
- Full-time
Record assessment and treatment interventions in the client's chart
Added 15 mins ago
PE
Structural Steel Estimator
PTW Energy Services
Calgary, AB
- Full-time
Amend estimates and manage changes throughout the project lifecycle in coordination with the Project Manager and client.
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EC
Programme des futurs leaders / Future Leaders Program (Bilingual EN/FR)
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Quebec, QC
- Full-time
Compréhension du parcours des produits, du fournisseur jusqu’au client
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LP
Loro Piana - Assistant Store Manager, Oakridge (Vancouver)
Loro Piana
Vancouver, BC
- Full-time
We are seeking an Assistant Store Manager (ASM) to join our team at Loro Piana. The ASM plays a crucial role in the overall success of the store by supporting the Store Manager in daily…
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Executive Assistant and Administration Manager
Hays
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
Our client is a well-established professional services organization seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing…
Added 15 mins ago
RB
Project Manager - Transportation
Recruitment By Design
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $145,000 CAD / year
- Full-time
Must possess a valid driver’s license and have access to a vehicle with valid registration and insurance
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BC
Department Manager, Industrial Electricity
BBA Consultants
Montreal, QC
- Full-time
Experience preparing proposals, client management and business development
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OC
Building Systems Officer (Fire Life Safety Systems)
Ottawa Community Housing Corporation (OCH)
Ottawa, ON · Greater Ottawa Metropolitan Area
- $45.97 to $53.01 CAD / hour
- Full-time
…assigned building systems. Under the guidance of the Senior Manager, Asset Management, Operations, the Building System Officer will complete inspections, evaluations, estimates, reports,…
Added 15 mins ago
AC
Lead Electrical Field Specialist
Accenture Construct
Toronto, ON
- Full-time
As an Electrical Field Specialist, you will provide on-site expertise and support for the delivery of the client's project. Reporting to the MEP Project Manager, you will represent the…
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R&I - Manager - Research & Innovation (Hot Pour)
Cosmetica Laboratories Inc
Toronto, ON · Scarborough, ON
- Full-time
R&I Lab Manager leads the Hot Pour laboratory, managing chemists and formula development activities aimed at securing client approvals for compliant, stable, scalable, cost-targeted…
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CS
Senior Project Manager - Cyber Security
CQ Search Group Ltd.
Ottawa, ON
- $120 to $130 CAD / hour
- Contract
Our client, the Bank of Canada has a 3 year hybrid remote contract opportunity for a Senior Project Manager.
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Product Owner
Hays
Canada
- Contract
Certified Scrum Product Owner (CSPO), Professional Scrum Product Owner (PSPO), or SAFe Product Owner/Product Manager (POPM) certification.
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Project Manager
HDR
Calgary, AB
- Full-time
In the role of Project Manager, we'll count on you to:
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Director, Food Services (CSNM), Long Term Care (81357001)
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Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
…new opportunity to join the Sodexo team as our next General Manager located in Scarborough,…
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Product Specialist - Databricks
Ubisoft
Montreal, QC
- Full-time
Gather client feedback and needs and suggest solutions to the Product Manager
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Mining Tire Technician
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…Tire. This includes adhering to jurisdiction’s Mines Act and client safety procedures and…

Hays

Executive Assistant and Administration Manager

Toronto, ON, Canada

$80,000 to $95,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000

Details

Salary: $80,000 - $95,000

Schedule: Monday to Friday, 8:30 AM - 5:00 PM

Location: Toronto, ON

Work Arrangement: Onsite

About the Company

Our client is a well-established professional services organization seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing administrative operations and service delivery across the business.

The Opportunity

We are seeking an Executive Assistant & Administration Manager to join the organization on a permanent basis. This role combines high-level executive support responsibilities with leadership of the administration function and team.

This is an excellent opportunity for a seasoned administrative professional who can manage multiple priorities, support senior leaders, maintain discretion with confidential information, and lead administrative operations in a fast-paced professional services environment.

Key Responsibilities

Coordinate client-related administrative activities for designated executives in collaboration with business leaders
Act as the primary point of contact between executives, clients, consultants, vendors, and employees while ensuring timely communication and professional follow-up
Draft, proofread, and format executive correspondence, presentations, reports, and business documents while maintaining confidentiality and accuracy
Manage complex executive calendars across multiple time zones, resolve scheduling conflicts, and ensure leaders are well prepared for meetings and deadlines
Maintain corporate calendars, leadership meetings, company events, and key administrative deadlines
Coordinate executive and client meetings, prepare agendas and materials, record meeting minutes, and track action items
Prepare executive expense reports and coordinate travel arrangements and itineraries
Coordinate board meetings, leadership offsites, strategic planning sessions, and other executive events
Prepare briefing materials and background information for leadership meetings, planning sessions, and industry events
Maintain organized executive records, confidential correspondence, and corporate documentation in accordance with company policies
Develop and improve administrative procedures, workflows, systems, and use of technology
Monitor administration budgets, review invoices, and manage service providers and vendors
Lead, mentor, and support administrative team members while balancing workloads and maintaining service standards
Coordinate day-to-day office operations including supplies, meeting spaces, office services, and administrative support activities
Support special projects and initiatives while managing competing priorities and deadlines

What You Bring

Several years of Executive Assistant, Senior Administrative, Office Management, or Administration Leadership experience
Experience supporting multiple executives and stakeholders simultaneously
Professional services industry experience strongly preferred
Demonstrated ability to handle highly confidential and sensitive information with discretion
Exceptional organizational skills and strong attention to detail
Excellent verbal and written communication skills
Proven ability to manage competing priorities in a fast-paced environment
Experience supporting senior leaders with varying working styles and personalities
Experience working within a mid-sized or large organization
Previous leadership or supervisory experience within an administrative function is considered a strong asset
Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Ability to hit the ground running and operate independently with minimal supervision

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organisation.

AI tools may be used as part of the screening process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level support to senior executives, including calendar and travel management, correspondence, meeting preparation, expense reporting, and coordination of leadership and client events. Lead the administrative team and oversee office operations, budgets, vendors, service standards, and improvements to administrative processes.

Requirements

Several years of executive assistant, senior administrative, office management, or administration leadership experience are required, with professional services experience strongly preferred. Candidates should have strong organizational and communication skills, discretion, experience supporting multiple senior stakeholders, administrative leadership experience as an asset, and proficiency with Microsoft Office.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Written Communication
Proofreading
Confidentiality
Administrative Operations
Team Leadership
Vendor Management
Budget Monitoring
Workflow Improvement
Microsoft Office
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administration Management
Professional Services
Executive Calendars
Multiple Time Zones
Client Relations
Executive Correspondence
Presentations
Reports
Meeting Minutes
Action Items
Expense Reports
Travel Itineraries
Board Meetings
Leadership Offsites
Strategic Planning
Confidential Records
Administrative Procedures
Workflow Improvement
Administration Budgets
Invoices
Vendor Management
Office Operations
Microsoft Office
Outlook
Word
Excel
PowerPoint

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Jobs in Canada