Jobs in Canada

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Added 11 mins ago
CG
Environmental Services Manager , Senior Living (Contract)
Compass Group Canada
Windsor, ON
- Full-time
Now, If You Were To Come On Board As An Environmental Services Manager, We’d Ask You To Do The Following For Us
Added 11 mins ago
Senior Technical Support Analyst II , GTB - Scarborough
Scotiabank
Toronto, ON · Scarborough, ON
…escalating exceptions, risks, or issues to the Management Team or Senior Manager as…
Added 11 mins ago
Investigations Manager
Government of Alberta
AB
Classification: Management Manager Zone 2 (M41Z2)
Added 11 mins ago
Y
Digital UAT, Menu & Pricing Coordinator
Yum!
Vaughan, ON
- Full-time
This role must have…
Added 27 mins ago
OP
Senior Operational Readiness & Service Transition Advisor (ITSM)
Ontario Power Generation
Oshawa, ON
- Full-time
Shift: Days and/or rotating shifts including nights, weekends and holidays
Added 27 mins ago
H
Executive Assistant and Administration Manager
Hays
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
…seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing administrative operations and service delivery across the…
Added 27 mins ago
OC
Building Systems Officer (Fire Life Safety Systems)
Ottawa Community Housing Corporation (OCH)
Ottawa, ON · Greater Ottawa Metropolitan Area
- $45.97 to $53.01 CAD / hour
- Full-time
…programs on assigned building systems. Under the guidance of the Senior Manager, Asset Management, Operations, the Building System Officer will complete inspections, evaluations, estimates,…
Added 27 mins ago
AP
Manager Valuations
Allied Properties REIT
Toronto, ON
- $100,000 to $130,000 CAD / year
- Full-time
…process leadership, and strong stakeholder collaboration. As Manager, Valuations will play a key role in the internal valuation of the Company’s investment property portfolio. Reporting to…
Added 27 mins ago
KH
Manager, Data Operating Model Program
Kids Help Phone
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Full-Time, Permanent, Hybrid working 2-3 days per week
Added 27 mins ago
H
Product Owner
Hays
Canada
- Contract
Title: Senior Product Owner, Data and Analytics
Added 27 mins ago
SC
Director, Food Services (CSNM), Long Term Care (81357001)
Sodexo Canada Ltd
Scarborough Bluffs Park, ON · Scarborough, Ontario
- Full-time
Grow your career with a company that shares your passion! Our Senior Living Division has an exciting new opportunity to join the Sodexo team as our next General Manager located in…
Added 27 mins ago
S
Accounts Payable Coordinator
Solink
Remote, Canada
- $46,542 to $55,000 CAD / year
- Full-time
- Remote
Reports to: Senior Manager, Finance Operations
Added 41 mins ago
AC
Manager, Employment Tax & Global Mobility Payroll
ACCA Careers
Calgary, AB
- Full-time
Provide guidance on employee mobility programs, cross-border employment arrangements, compensation structures, and benefits · Work closely with global teams to support multinational clients and deliver coordinated cross-border solutions
Added 41 mins ago
VU
Manager, Employment Tax & Global Mobility Payroll
Vialto UK & Ireland
Toronto, ON
- Full-time
Provide guidance on employee mobility programs, cross-border employment arrangements, compensation structures, and benefits · Work closely with global teams to support multinational clients and deliver coordinated cross-border solutions
Added 41 mins ago
VU
US Business Immigration Law Clerk - Manager
Vialto UK & Ireland
ON · Ontario, Canada
- Full-time
As a manager, you will lead a team of Business Immigration Caseworkers in delivering high-quality, on-time U.S. business immigration filings and client support for large and emerging…
Added 41 mins ago
VU
Process Excellence Lead
Vialto UK & Ireland
Toronto, ON
- Full-time
The Process & Delivery Excellence Senior Associate/Manager is a hands on individual contributor responsible for executing the implementation, standardization, performance monitoring, and…
Added 41 mins ago
HH
Event Operations Intern (4 months)
Hockey Helps the Homeless
Toronto, ON
- Full-time
…energetic individual(s) to serve as the organization’s Event Operations Intern for the spring of 2026 (January - April). This position will report directly to the Manager of Operations and…
Added 41 mins ago
VU
US Business Immigration Law Clerk - Manager
Vialto UK & Ireland
Toronto, ON
- Full-time
As a manager, you will lead a team of Business Immigration Caseworkers in delivering high-quality, on-time U.S. business immigration filings and client support for large and emerging…
Added 41 mins ago
G
Process Engineer/Metallurgist
Glencore
Sudbury, ON · Greater Sudbury, ON
- Full-time
On-site plant support, and pyrometallurgical test work at both laboratory and pilot plant scales. Services are offered at a competitive price-to-quality ratio. We can reduce risk and add…
Added 41 mins ago
TP
Project Manager III, Tech Transfers
Teva Pharmaceuticals
Toronto, ON
- Full-time
We are seeking a highly motivated Project Manager III, Tech Transfers to join our External Manufacturing team.
Added 41 mins ago
VU
Process Excellence Lead
Vialto UK & Ireland
Calgary, AB
- Full-time
The Process & Delivery Excellence Senior Associate/Manager is a hands on individual contributor responsible for executing the implementation, standardization, performance monitoring, and…
Added 41 mins ago
EM
Directeur(trice), opérations commerciales corporatives
Emballages Mitchel-Lincoln Packaging
Montreal, QC
- Full-time
Le/La Directeur(trice), opérations commerciales corporatives est responsable de définir, standardiser et améliorer en continu le système d’exploitation commercial de l’organisation. Il…
Added 41 mins ago
VU
US Business Immigration Law Clerk - Manager
Vialto UK & Ireland
Calgary, AB
- Full-time
As a manager, you will lead a team of Business Immigration Caseworkers in delivering high-quality, on-time U.S. business immigration filings and client support for large and emerging…
Added 41 mins ago
VU
US Business Immigration Law Clerk - Manager
Vialto UK & Ireland
Vancouver, BC
- Full-time
As a manager, you will lead a team of Business Immigration Caseworkers in delivering high-quality, on-time U.S. business immigration filings and client support for large and emerging…
Added 56 mins ago
PV
Senior Financial Analyst, FP&A
Pet Valu
Markham, ON
- Full-time
Reports to: Senior Manager Financial Planning & Analysis

Hays

Executive Assistant and Administration Manager

Toronto, ON, Canada

$80,000 to $95,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $80,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000

Details

Salary: $80,000 - $95,000

Schedule: Monday to Friday, 8:30 AM - 5:00 PM

Location: Toronto, ON

Work Arrangement: Onsite

About the Company

Our client is a well-established professional services organization seeking an experienced Executive Assistant & Administration Manager to support senior leadership while overseeing administrative operations and service delivery across the business.

The Opportunity

We are seeking an Executive Assistant & Administration Manager to join the organization on a permanent basis. This role combines high-level executive support responsibilities with leadership of the administration function and team.

This is an excellent opportunity for a seasoned administrative professional who can manage multiple priorities, support senior leaders, maintain discretion with confidential information, and lead administrative operations in a fast-paced professional services environment.

Key Responsibilities

Coordinate client-related administrative activities for designated executives in collaboration with business leaders
Act as the primary point of contact between executives, clients, consultants, vendors, and employees while ensuring timely communication and professional follow-up
Draft, proofread, and format executive correspondence, presentations, reports, and business documents while maintaining confidentiality and accuracy
Manage complex executive calendars across multiple time zones, resolve scheduling conflicts, and ensure leaders are well prepared for meetings and deadlines
Maintain corporate calendars, leadership meetings, company events, and key administrative deadlines
Coordinate executive and client meetings, prepare agendas and materials, record meeting minutes, and track action items
Prepare executive expense reports and coordinate travel arrangements and itineraries
Coordinate board meetings, leadership offsites, strategic planning sessions, and other executive events
Prepare briefing materials and background information for leadership meetings, planning sessions, and industry events
Maintain organized executive records, confidential correspondence, and corporate documentation in accordance with company policies
Develop and improve administrative procedures, workflows, systems, and use of technology
Monitor administration budgets, review invoices, and manage service providers and vendors
Lead, mentor, and support administrative team members while balancing workloads and maintaining service standards
Coordinate day-to-day office operations including supplies, meeting spaces, office services, and administrative support activities
Support special projects and initiatives while managing competing priorities and deadlines

What You Bring

Several years of Executive Assistant, Senior Administrative, Office Management, or Administration Leadership experience
Experience supporting multiple executives and stakeholders simultaneously
Professional services industry experience strongly preferred
Demonstrated ability to handle highly confidential and sensitive information with discretion
Exceptional organizational skills and strong attention to detail
Excellent verbal and written communication skills
Proven ability to manage competing priorities in a fast-paced environment
Experience supporting senior leaders with varying working styles and personalities
Experience working within a mid-sized or large organization
Previous leadership or supervisory experience within an administrative function is considered a strong asset
Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Ability to hit the ground running and operate independently with minimal supervision

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organisation.

AI tools may be used as part of the screening process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level support to senior executives, including calendar and travel management, correspondence, meeting preparation, expense reporting, and coordination of leadership and client events. Lead the administrative team and oversee office operations, budgets, vendors, service standards, and improvements to administrative processes.

Requirements

Several years of executive assistant, senior administrative, office management, or administration leadership experience are required, with professional services experience strongly preferred. Candidates should have strong organizational and communication skills, discretion, experience supporting multiple senior stakeholders, administrative leadership experience as an asset, and proficiency with Microsoft Office.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Written Communication
Proofreading
Confidentiality
Administrative Operations
Team Leadership
Vendor Management
Budget Monitoring
Workflow Improvement
Microsoft Office
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administration Management
Professional Services
Executive Calendars
Multiple Time Zones
Client Relations
Executive Correspondence
Presentations
Reports
Meeting Minutes
Action Items
Expense Reports
Travel Itineraries
Board Meetings
Leadership Offsites
Strategic Planning
Confidential Records
Administrative Procedures
Workflow Improvement
Administration Budgets
Invoices
Vendor Management
Office Operations
Microsoft Office
Outlook
Word
Excel
PowerPoint

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Jobs in Canada