Office & administration jobs in Canada

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Added 6 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 6 days ago
H
Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 6 days ago
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
One (1) year experience in an office environment
Added 6 days ago
BE
Office Administrator
BGC Engineering
Vancouver, BC
- Full-time
…Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as…
Added 6 days ago
IG
Managing Director
Interroll Group
ON · Ontario, Canada
- Full-time
Proficiency in ERP systems (SAP preferred), MES, and Microsoft Office suite.
Added 6 days ago
LA
Constituency Assistant
Legislative Assembly of Alberta
Fort McMurray, AB
- Part-time
Office of Tany Yao | MLA - Fort McMurray-Wood Buffalo & Hon. Brian Jean | MLA - Fort McMurray-Lac La Biche
Added 6 days ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract
Added 6 days ago
GP
Receptionist
Goldview Property Management
Toronto, ON
- Full-time
…meetings, and supporting property management staff with basic office tasks. The Receptionist consistently upholds a professional, courteous, and organized atmosphere that reflects…
Added 6 days ago
EA
Executive Assistant
ElleLogic AI
Montreal, QC
- Full-time
…travels, document, provide support in special projects, manage the office, and more. Our ideal candidate's first 90 days are broken down as…
Added 6 days ago
D
Administrative Assistant - Image Smiles Dental
Dentalcorp
Vancouver, BC
- Full-time
Our dental office is conveniently located overseeing a beautiful view of downtown Vancouver.
Added 6 days ago
SH
Full-Time l Front Office Supervisor l Aloft Vaughan Mills
Silver Hotel Group
Vaughan, ON
- Full-time
We’re looking for a Front Office Supervisor to join our team! This role is responsible for supervising the day-to-day activities of the Food and Beverage team to ensure the efficient and…
Added 6 days ago
M
Administrative Assistant (18-month Term)
MNP
Chatham-Kent, ON · Chatham, ON · Tilbury, ON
- Full-time
Post-secondary education in administration is considered an asset
Added 6 days ago
Councillor's Administrative Assistant
City of Mississauga
Mississauga, ON
…Assistant, Ward 3 will carry out the daily duties of the Council…
Added 6 days ago
PH
Health Records Clerk, Fraser Health sites
Providence Healthcare
Surrey, BC
- Other
Added 6 days ago
OU
Fundraising Administrator & Executive Assistant to the CEO
Orthodox Union
Toronto, ON
- Full-time
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Added 6 days ago
H
Executive Assistant to CFO
Hays
Guelph, ON
- Contract
Post-secondary education (degree, diploma, certificate) in business, finance, administration or equivalent work experience
Added 6 days ago
M
Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Oversee and coordinate all office administration, including ordering office supplies, organizing and maintaining filing system, email, phone calls and walk-in visitors.
Added 6 days ago
Receptionist
Primacorp Ventures Inc
Burnaby, BC
High school diploma with formal or practical training in office administration, customer service, and business communications.
Added 6 days ago
Executive Receptionist
State Window Corporation
Vaughan, ON
…Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as…
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Blaine Lake, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
C
Administrative Assistant
CIBC
Winnipeg, MB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 6 days ago
Office Manager
Long View Systems
AB
We are looking for an experienced, people-focused Office Manager to lead the day-to-day workplace experience for our Edmonton branch. This visible and hands-on role combines office and…
Added 6 days ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
…maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as…
Added 6 days ago
IR
Receptionist Clerk - Bilingual
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
…The incumbent provides services in support of the business office such as typing, filing, handling of incoming and outgoing correspondence and data entry. The position of Receptionist Clerk…
Added 6 days ago
MC
Property Administrator
Medallion Corporation
Toronto, ON
- Full-time
…and on-site teams. This role ensures the efficient day to day administration of property operations, including resident relations, financial coordination, and compliance with Ontario…

Hays

Executive Assistant to CFO

Guelph, ON, Canada

$35+ HOURLY · Contract

Apply on LinkedIn About employer

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Job details

Pay: $35+ HOURLY
Job type: Contract
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Executive Financial Coordinator

2 Month Contract

Guelph- ONSITE

$35+ HOURLY

Responsibilities:

Administrative support to CFO on highly diverse, complex initiatives, projects and operational mandates to ensure integrity of materials/data and delivery on-time
Prepare and distribute financial and non-financial information (using a variety of technology tools) to assist CFO and other Divisional leaders to fulfill their objectives and meet strict deadlines
Participate in meetings to provide coordination, administrative or logistical support (i.e. agenda setting, minute taking); coordinate stakeholder involvement as requested or appropriate
Provides consistent administrative support to CFO in their role in chairing Committees (i.e. agenda setting, minute taking, meeting materials preparation) for the following:
Resource Planning Committee
Enterprise Risk Analysis Committee
Corporate Services monthly Leadership Meetings
Participate in preparing for other governance committees, i.e. Finance & Audit Committee of the Board, Governance & HR Committee, CEC
Organize, analyze and interpret information across all committees; review and look for linkages required for future committee meetings
Create and maintain a system of information management (filing and retrieval) that takes into account the sensitive and confidential nature of data and need for accuracy
Calendar management of the CFO and CIO
Provide daily and weekly briefing and materials to the CFO, including schedule of meeting conflicts and emerging issues, organize information, follow up on action items
Provide early identification of risks, moderately complex analysis, relating to deadlines and reporting requirements related the overall activities calendar (ABC’s) and financial reporting commitments set out in program agreements
Conduct research to complete documentation, analyze reports, answer queries and assist CFO in compilation of data including reports for the Finance & Audit Committee of the Board which involves collaborating to develop solutions
Recommend improvements to CFO regarding general business processes and specific Committees’ effectiveness, including developing new procedures, tools and templates to enhance organizational effectiveness
Participate and contribute to ad-hoc projects and other duties as assigned.

Qualifications:

Post-secondary education (degree, diploma, certificate) in business, finance, administration or equivalent work experience
Five to 10 years’ supporting a senior Finance leader (CFO); in public sector an asset
Demonstrated experience interacting with Senior Management teams, governance committees, working with a Board
Experience contributing to financial experience in progressive administrative roles, such as executive or administrative assistant, preferably supporting a senior finance leader (e.g., CFO)
Demonstrated experience interacting with senior management teams, governance committees, board of directors
Experience producing and contributing to financial documentation and reports
Proficient use of PC technology and related Microsoft Office software
Certificates or continuing education in Financial Reporting, Accounting or other related disciplines an asset
Exemplary planning and time management skills, including ability to multi-task and prioritize daily workload
Discrete in dealing with confidential materials

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative and coordination support to the CFO, including calendar management, committee and meeting logistics, briefing materials, and confidential information management. Research and analyze financial and operational information, track deadlines and action items, support governance reporting, and recommend improvements to business processes and committee effectiveness.

Requirements

Requires post-secondary education in business, finance, administration, or equivalent experience, along with five to ten years supporting a senior finance leader; public-sector experience is an asset. Candidates should have experience with senior management, governance committees and boards, financial documentation and reports, Microsoft Office, strong planning and prioritization skills, and discretion with confidential materials.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Agenda Setting
Minute Taking
Financial Reporting
Information Management
Confidentiality
Research
Data Analysis
Risk Identification
Stakeholder Coordination
Microsoft Office
Planning and Time Management
Multitasking
Process Improvement

Benefits

Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

CFO
Executive Financial Coordination
Financial Reporting
Finance and Audit Committee
Governance Committees
Board of Directors
Resource Planning Committee
Enterprise Risk Analysis Committee
Corporate Services
Microsoft Office
PC Technology
Calendar Management
Meeting Materials
Agenda Setting
Minute Taking
Information Management
Confidential Data
Action Item Tracking
Deadline Management
Program Agreements
Financial Documentation
Data Analysis
Research
Stakeholder Coordination
Process Improvement
Administrative Support
Public Sector

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Office & administration jobs in Canada

Administrative Assistant 3 - Records

Registration Clerk

Medical Office Assistant

Office Administrator

Managing Director

Constituency Assistant

Procurement Specialist

Receptionist