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Added 8 mins ago
TS
Building Envelope/Restoration Project Manager
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Manage building envelope/restoration projects from planning and design through construction and project close-out.
Added 8 mins ago
HG
Project Coordinator - Construction
Hazelwood Group of Companies
Crofton, BC
- Full-time
Pacific Industrial & Marine is hiring a Project Coordinator to support an active ferry terminal construction project.
Added 8 mins ago
TD
Transportation Maint Tech I, II, III- Hondo
Texas Department of Transportation
Hondo, AB
- Full-time
Assists in inspecting traffic control devices and their placement at construction project sites for compliance with specifications for devices; safety laws, rules, regulations and the Texas…
Added 8 mins ago
CO
Municipal Engineering Technologist
City of Saint John
Saint John, NB
- Full-time
…water, sanitary sewer, transportation, storm drainage, road construction and environment projects; research and maintenance of records for existing infrastructure; co-ordinates information…
Added 8 mins ago
TH
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
- Full-time
Support the department and teams in Project Horizon and associated activities involved with construction and relocating.
Added 8 mins ago
TS
Development Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
…Team, the Development Coordinator is involved in all stages of project development, from land acquisition to the post-construction and warranty…
Added 8 mins ago
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Electrical apprentice
Epiroc
Val-d'Or, QC
- Full-time
…need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more…
Added 8 mins ago
TS
Intermediate-Senior Geotechnical Engineer
TalentSphere Staffing Solutions
Brampton, ON
- Full-time
…specialized in geotechnical and environmental consultation and project management. Offering assistance on a variety of projects from construction monitoring, to bridge replacements, and…
Added 8 mins ago
TS
Senior Development Manager
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Manages, collaboratively with Sales & Marketing, respectively, in the lead up to leasing launches as well as construction starts, with on-going support provided following those milestones.
Added 8 mins ago
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Assistant.e Surintendant.e Général.e - General Superintendant Assistant
PMET RESOURCES
Montreal, QC
- Full-time
In support of the continued development of the Shaakichiuwaanaan Project, PMET is seeking an Assistant Site General Superintendent who will act as the right hand of the Site General…
Added 8 mins ago
WI
Experienced Project Planner
WSP in Canada
BC · British Columbia, Canada
- Full-time
Collaborate with project managers, engineering, procurement, construction and other disciplines to validate sequencing and realistic execution plans.
Added 23 mins ago
AB
Engineering Manager Structural Bridge
Algonquin Bridge
Thorndale, ON
- Full-time
C) Project Delivery & Cross-Functional Support
Added 23 mins ago
WI
Experienced Project Planner
WSP in Canada
BC · British Columbia, Canada
- Full-time
Collaborate with project managers, engineering, procurement, construction and other disciplines to validate sequencing and realistic execution plans.
Added 23 mins ago
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HVAC Journeyperson UA787
BGIS
Toronto, ON
- Full-time
…repairs and upgrades, establishing and providing excellent client support. 313A License, and minimum G2 Gas License…
Added 23 mins ago
H
Indigenous Relations & Business Development Specialist
Houle
Burnaby, BC
- Full-time
…while identifying trends and partnership opportunities that support business…
Added 23 mins ago
TF
Lead Hardwood Flooring Installer
Tantalus Floors Ltd
Whistler, BC
- Full-time
Assess job-site conditions and identify issues that could affect installation quality or project progress.
Added 23 mins ago
WI
Senior Project Engineer
WSP in Canada
Calgary, AB
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 23 mins ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 23 mins ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 23 mins ago
A
Commercial/Sales Account Director I
AMECO
Terrace, BC
- Full-time
Travel as required to support customer engagement, business development activities, project opportunities, and operational collaboration throughout Western Canada and other regions.
Added 23 mins ago
A
Commercial/Sales Account Director I
AMECO
Kitimat, BC
- Full-time
Travel as required to support customer engagement, business development activities, project opportunities, and operational collaboration throughout Western Canada and other regions.
Added 23 mins ago
GO
Senior Engineer (Municipal Infrastructure)
Government of Newfoundland and Labrador
Gander, NL
- $45.11 to $53.22 CAD / hour
- Temporary
This is highly responsible and complex professional engineering work in the field of planning, design and construction associated with new and existing municipal infrastructure and…
Added 23 mins ago
GO
Design Approval Technician IIB
Government of Newfoundland and Labrador
Gander, NL
- $36.13 to $40.37 CAD / hour
- Full-time
…and approval of designs and plans relating to the design and construction of municipal infrastructure. This includes responsibility for the review of plans, specifications, drawings and…
Added 23 mins ago
TS
Project Manager Building Restoration
TalentSphere Staffing Solutions
Halifax, NS
- Full-time
They are looking for a Project Manager to join their Building Restoration team. This role will oversee projects from initial investigation and design through construction and completion,…
Added 23 mins ago
FG
R&D Façades Systems Technician
Flynn Group of Companies
Mississauga, ON
- $55,000 to $70,000 CAD / year
- Full-time
Traveling occasionally to project sites and testing facilities to support investigations and technical initiatives

Hays

Facilities Administrator

Surrey, BC, Canada

Salary: $60,000- $70,000 experience dependent. · Full-time

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Job details

Pay: Salary: $60,000- $70,000 experience dependent.
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Your New Company

This company offers comprehensive facilities management and project delivery services. Their expertise includes technical maintenance, energy, and lifecycle management. They focus on building strong relationships with their clients to identify and deliver the most effective solutions tailored to their needs. They operate on an international level, within Canada and have offices across the country. They specialize in servicing sectors including government, healthcare, commercial, and industrial.

Your New Role

As the Facilties Administrator you will be reporting into the Manager of Administration. You will be joining an existing team of Facilities Administrators. The successful candidate will provide administrative support to the Facilities Management team for P3 facilities. Responsibilities will include:

Support the facilitites management team by drafting correspondence and reports as well as ensuring filing is maintained and managed.
Develop and maintain manuals, operational plans, policies, and procedures.
Assist in managing sub-contractors.
Coordinate, organize, and attend meetings as well as provide meeting minutes.
Manage office supplies & inventory, distribute mail & packages, placing orders, and other administrative tasks.
Act as a point of contact and liaison for the company over phone and email.
Track estimates for project management: minor works, capital projects.

What you’ll need to succeed

Experience in Facilities Administrator role or administrative experience with a Facilities Management company.
Strong customer service and interpersonal skills.
Experience dealing with sensitive and confidential information.
Strong MS Office experience (MS Project is an asset).

What you’ll get in return

Salary: $60,000- $70,000 experience dependent.
Discretionary Bonus.
3 weeks’ vacation.
RRSP Matching.
Extended benefits.

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More about this job

Responsibilities

Provide administrative support to the facilities management team, including preparing correspondence and reports, maintaining records, and developing operational manuals, plans, policies, and procedures. Coordinate subcontractors, meetings, office supplies, communications, and project estimates for minor works and capital projects.

Requirements

Candidates should have experience as a facilities administrator or in an administrative role with a facilities management company. Strong customer service and interpersonal skills, experience handling confidential information, and proficiency in Microsoft Office are required; Microsoft Project is an asset.

Skills

Facilities Administration
Administrative Support
Correspondence And Report Writing
Records And Filing Management
Manual And Procedure Development
Subcontractor Coordination
Meeting Coordination
Minute Taking
Office Supplies And Inventory Management
Customer Service
Interpersonal Communication
Confidential Information Handling
Microsoft Office
Microsoft Project
Estimate Tracking
Project Administration

Benefits

Discretionary Bonus
Three Weeks' Vacation
RRSP Matching
Extended Benefits

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Facilities Administration
P3 Facilities
Administrative Support
Technical Maintenance
Energy Management
Lifecycle Management
Project Delivery
Correspondence
Report Writing
Records Management
Operational Plans
Policies And Procedures
Subcontractor Management
Meeting Coordination
Meeting Minutes
Office Supplies
Inventory Management
Mail And Package Distribution
Customer Service
Confidential Information
Microsoft Office
Microsoft Project
Estimate Tracking
Minor Works
Capital Projects

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