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Added 40 mins ago
M
Commissioning Piping Coordinator
Manpower
AB · Edmonton, AB
- Contract
Demonstrated experience directing contractor activities and leading field execution on large industrial, petrochemical, energy, oil and gas, hydrogen, or major capital projects.
Added 40 mins ago
BC
Business Development Manager
Brock Canada
Sherwood Park, AB
- Full-time
Identify maintenance programs, turnarounds, capital projects, and other opportunities where Brock Canada’s services can add value.
Added 1 hour ago
EC
Clinical Supervisor FT
EHN Canada
Carters Point, NB
- $80,000 to $95,000 CAD / year
- Full-time
The Clinical Supervisor works closely with the Executive Director, nursing, operations manager, and other members of the interdisciplinary team to promote coordinated, integrated, and…
Added 1 hour ago
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Facilities Administrator
Hays
Surrey, BC
- Full-time
Track estimates for project management: minor works, capital projects.
Added 1 hour ago
CO
26- 131 Senior Manager, Corporate Real Estate & Land Strategy
City of Maple Ridge
Maple Ridge, BC
- $149,715.56 to $178,232.81 CAD / year
- Full-time
The Senior Manager, Corporate Real Estate & Land Strategy is responsible for leading and overseeing the City’s real estate, land acquisition, and land management functions in support of…
Added 1 hour ago
FH
Business Analyst
Fraser Health
Surrey, BC
- Full-time
…financial, and operational data, develop business cases, support projects, and identify opportunities to enhance service delivery and patient care. This is an excellent opportunity for a…
Added 1 hour ago
A
Accounting Supervisor
Altis
Toronto, ON · North York, ON
- $37 to $45 CAD / hour
- Contract
Exposure to cross-functional projects, acquisitions, and process improvements.
Added 2 hours ago
BH
Senior Environmental Coordinator
BC Hydro
Burnaby, BC
- Full-time
…provide environmental support, as environmental work package manager (EWPM), on complex BC Hydro capital projects. The scope includes navigating federal and provincial environmental…
Added 2 hours ago
NG
Process Engineer / Process Improver
NSG Group
Collingwood, ON
- Full-time
Support capital investment projects, equipment upgrades, and layout modifications in collaboration with Engineering and Maintenance.
Added 2 hours ago
CO
Mgr, Business Planning & Financial Systems - Finance
City of Mississauga
Mississauga, ON
- Full-time
The Manager Budgets, Business Planning & Financial Systems is responsible for leading the City’s business planning and budget process, overseeing financial systems and reporting, and…
Added 2 hours ago
TR
Commercial Property Manager
Taylor Ryan Executive Search Partners
Toronto, ON · Etobicoke, ON
- $95,000 to $120,000 CAD / year
- Full-time
Plan and oversee capital projects and tenant improvement / landlord work with vendors and
Added 2 hours ago
C
Project Manager (Permanent)
CoreFactor
Toronto, ON
- Full-time
The Project Manager will be responsible for leading a large ADMS (Advanced Distribution Management System) implementation over the full project life cycle. They will provide leadership,…
Added 2 hours ago
B
R&D Tax Client Delivery Manager
Boast
Montreal, QC
- Full-time
…thousands of businesses access over $600 million in innovation…
Added 2 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
…of Saint John and under the direct supervision of the Growth Manager, the Growth Coordinator will be a champion for growth in Saint…
Added 2 hours ago
DP
Property Manager
Drake Property Management
Hamilton, ON
- $70,000 to $75,000 CAD / year
- Full-time
…one integrated team across operations, leasing, maintenance, capital projects, and support…
Added 2 hours ago
H
Global Mining Practice Business Development Leader
HDR
Burlington, ON
- Full-time
…and key partners, with a clear understanding of their assets, capital programs, operating priorities and decision-making…
Added 2 hours ago
H
Global Mining Practice Business Development Leader
HDR
Toronto, ON
- Full-time
…and key partners, with a clear understanding of their assets, capital programs, operating priorities and decision-making…
Added 2 hours ago
B
Operations Manager
BGIS
Toronto, ON
- Full-time
minor facility maintenance and repairs projects, participates in preparation of tenders, and selection recommendations.
Added 2 hours ago
ES
Mobilization & P3 Strategy Manager - Toronto
Equans Services Canada & US
Toronto, ON
- Full-time
Equans is looking for a Mobilization & P3 Strategy Manager in toronto!
Added 2 hours ago
GA
Facilities Project Manager
Give and Go Prepared Foods
Mississauga, ON
- Full-time
Manage approved capital projects through design, procurement, installation, commissioning, and handover, ensuring schedule, budget, safety, and performance objectives are achieved.
Added 2 hours ago
H
Global Mining Practice Business Development Leader
HDR
Victoria, BC
- Full-time
…and key partners, with a clear understanding of their assets, capital programs, operating priorities and decision-making…
Added 2 hours ago
ML
Project Manager
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
…technical leadership and manage the on site execution of key projects at various facilities. Projects will be aimed at upgrading facilities, equipment redesign, and line modifications…
Added 2 hours ago
H
Global Mining Practice Business Development Leader
HDR
London, ON
- Full-time
…and key partners, with a clear understanding of their assets, capital programs, operating priorities and decision-making…
Added 2 hours ago
BM
Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
- Full-time
Reporting to the Branch Manager, the OperationsService Manager is responsible for monitoring and overseeing the safety, cost, schedule, and execution of work across all yard operations and…
Added 2 hours ago
RH
Controller
Robert Half
Markham, ON
- Full-time
Monitor working capital requirements and provide visibility into liquidity and financial performance.

Hays

Facilities Administrator

Surrey, BC, Canada

Salary: $60,000- $70,000 experience dependent. · Full-time

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Job details

Pay: Salary: $60,000- $70,000 experience dependent.
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Your New Company

This company offers comprehensive facilities management and project delivery services. Their expertise includes technical maintenance, energy, and lifecycle management. They focus on building strong relationships with their clients to identify and deliver the most effective solutions tailored to their needs. They operate on an international level, within Canada and have offices across the country. They specialize in servicing sectors including government, healthcare, commercial, and industrial.

Your New Role

As the Facilties Administrator you will be reporting into the Manager of Administration. You will be joining an existing team of Facilities Administrators. The successful candidate will provide administrative support to the Facilities Management team for P3 facilities. Responsibilities will include:

Support the facilitites management team by drafting correspondence and reports as well as ensuring filing is maintained and managed.
Develop and maintain manuals, operational plans, policies, and procedures.
Assist in managing sub-contractors.
Coordinate, organize, and attend meetings as well as provide meeting minutes.
Manage office supplies & inventory, distribute mail & packages, placing orders, and other administrative tasks.
Act as a point of contact and liaison for the company over phone and email.
Track estimates for project management: minor works, capital projects.

What you’ll need to succeed

Experience in Facilities Administrator role or administrative experience with a Facilities Management company.
Strong customer service and interpersonal skills.
Experience dealing with sensitive and confidential information.
Strong MS Office experience (MS Project is an asset).

What you’ll get in return

Salary: $60,000- $70,000 experience dependent.
Discretionary Bonus.
3 weeks’ vacation.
RRSP Matching.
Extended benefits.

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More about this job

Responsibilities

Provide administrative support to the facilities management team, including preparing correspondence and reports, maintaining records, and developing operational manuals, plans, policies, and procedures. Coordinate subcontractors, meetings, office supplies, communications, and project estimates for minor works and capital projects.

Requirements

Candidates should have experience as a facilities administrator or in an administrative role with a facilities management company. Strong customer service and interpersonal skills, experience handling confidential information, and proficiency in Microsoft Office are required; Microsoft Project is an asset.

Skills

Facilities Administration
Administrative Support
Correspondence And Report Writing
Records And Filing Management
Manual And Procedure Development
Subcontractor Coordination
Meeting Coordination
Minute Taking
Office Supplies And Inventory Management
Customer Service
Interpersonal Communication
Confidential Information Handling
Microsoft Office
Microsoft Project
Estimate Tracking
Project Administration

Benefits

Discretionary Bonus
Three Weeks' Vacation
RRSP Matching
Extended Benefits

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Facilities Administration
P3 Facilities
Administrative Support
Technical Maintenance
Energy Management
Lifecycle Management
Project Delivery
Correspondence
Report Writing
Records Management
Operational Plans
Policies And Procedures
Subcontractor Management
Meeting Coordination
Meeting Minutes
Office Supplies
Inventory Management
Mail And Package Distribution
Customer Service
Confidential Information
Microsoft Office
Microsoft Project
Estimate Tracking
Minor Works
Capital Projects

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