Facilities Administrator
- Surrey, BC, Canada
Salary: $60,000- $70,000 experience dependent. · Full-time
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Job details
- Pay
- Salary: $60,000- $70,000 experience dependent.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Your New Company
This company offers comprehensive facilities management and project delivery services. Their expertise includes technical maintenance, energy, and lifecycle management. They focus on building strong relationships with their clients to identify and deliver the most effective solutions tailored to their needs. They operate on an international level, within Canada and have offices across the country. They specialize in servicing sectors including government, healthcare, commercial, and industrial.
Your New Role
As the Facilties Administrator you will be reporting into the Manager of Administration. You will be joining an existing team of Facilities Administrators. The successful candidate will provide administrative support to the Facilities Management team for P3 facilities. Responsibilities will include:
- Support the facilitites management team by drafting correspondence and reports as well as ensuring filing is maintained and managed.
- Develop and maintain manuals, operational plans, policies, and procedures.
- Assist in managing sub-contractors.
- Coordinate, organize, and attend meetings as well as provide meeting minutes.
- Manage office supplies & inventory, distribute mail & packages, placing orders, and other administrative tasks.
- Act as a point of contact and liaison for the company over phone and email.
- Track estimates for project management: minor works, capital projects.
What you’ll need to succeed
- Experience in Facilities Administrator role or administrative experience with a Facilities Management company.
- Strong customer service and interpersonal skills.
- Experience dealing with sensitive and confidential information.
- Strong MS Office experience (MS Project is an asset).
What you’ll get in return
- Salary: $60,000- $70,000 experience dependent.
- Discretionary Bonus.
- 3 weeks’ vacation.
- RRSP Matching.
- Extended benefits.
More about this job
Responsibilities
Provide administrative support to the facilities management team, including preparing correspondence and reports, maintaining records, and developing operational manuals, plans, policies, and procedures. Coordinate subcontractors, meetings, office supplies, communications, and project estimates for minor works and capital projects.
Requirements
Candidates should have experience as a facilities administrator or in an administrative role with a facilities management company. Strong customer service and interpersonal skills, experience handling confidential information, and proficiency in Microsoft Office are required; Microsoft Project is an asset.
Skills
- Facilities Administration
- Administrative Support
- Correspondence And Report Writing
- Records And Filing Management
- Manual And Procedure Development
- Subcontractor Coordination
- Meeting Coordination
- Minute Taking
- Office Supplies And Inventory Management
- Customer Service
- Interpersonal Communication
- Confidential Information Handling
- Microsoft Office
- Microsoft Project
- Estimate Tracking
- Project Administration
Benefits
- Discretionary Bonus
- Three Weeks' Vacation
- RRSP Matching
- Extended Benefits
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Construction
- Engineering
Keywords
- Facilities Management
- Facilities Administration
- P3 Facilities
- Administrative Support
- Technical Maintenance
- Energy Management
- Lifecycle Management
- Project Delivery
- Correspondence
- Report Writing
- Records Management
- Operational Plans
- Policies And Procedures
- Subcontractor Management
- Meeting Coordination
- Meeting Minutes
- Office Supplies
- Inventory Management
- Mail And Package Distribution
- Customer Service
- Confidential Information
- Microsoft Office
- Microsoft Project
- Estimate Tracking
- Minor Works
- Capital Projects