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Hays

Inventory Coordinator

Toronto, ON, Canada

$21 to $26 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $21 to $26 CAD / hour
Job type: Contract
Apply by: Nov 4, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Parts & Inventory Coordinator | Scarborough, Ontario (Fully Onsite) | 6-Month Contract-to-Permanent Opportunity

Position Details

Location: Scarborough, ON
Work Arrangement: Fully Onsite (5 days/week)
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Hours: 40 hours per week
Compensation: Up to $26/hour
Contract: 6 Months with strong potential for permanent employment
Start Date: ASAP
Parking: Available onsite
Transit Accessible: Yes

The Opportunity

Our client is recognized as one of the leading commercial refrigeration service providers in the GTA, supporting customers across retail, supermarket, and commercial environments. Due to continued growth, they are seeking a Parts & Inventory Coordinator to join their operations team.

This position is ideal for a highly organized individual who enjoys working in a fast-paced environment coordinating parts sourcing, inventory management, purchasing activities, and technician support. The successful candidate will possess strong administrative abilities, a mechanical aptitude, excellent follow-through, and the ability to manage multiple priorities while maintaining exceptional customer service.

Key Responsibilities

Parts Sourcing & Purchasing

Source refrigeration, HVAC, and mechanical parts required for field service operations.
Issue, track, and reconcile purchase orders for parts, materials, and equipment.
Obtain pricing, prepare quotations, and support service-related estimates.
Build and maintain strong vendor relationships while identifying alternate sourcing opportunities.
Follow up with suppliers regarding availability, pricing, order accuracy, and delivery timelines.
Process supplier invoices and maintain purchasing documentation.
Coordinate warranty returns and ensure credits and refunds are properly tracked.
Assist with project cost tracking and purchasing-related reporting.

Inventory & Warehouse Operations

Monitor inventory levels and maintain accurate inventory records.
Support technician parts pickups and vehicle stock replenishment activities.
Coordinate shipping and receiving functions, ensuring all inventory is received accurately and in good condition.
Assist with inventory counts, stock reconciliations, and inventory audits.
Identify obsolete, damaged, or slow-moving inventory.
Maintain a clean, safe, and organized warehouse environment.
Conduct routine inspections of tools, equipment, and storage areas.
Support technician vehicle inventory reviews and warehouse best practices.
Assist with onboarding new technicians on inventory and tool procedures.

What You'll Bring

Experience in Parts Coordination, Purchasing, Inventory Management, Procurement, Supply Chain, Service Coordination, or Warehouse Operations.
Exposure to HVAC, Refrigeration, Mechanical Service, Facilities Maintenance, Construction, Manufacturing, or Industrial environments.
Strong understanding of purchasing processes, vendor management, and inventory control.
Experience sourcing parts and materials while managing multiple requests and deadlines.
Mechanical aptitude and ability to understand technical parts requirements.
Strong organizational skills and attention to detail.
Excellent follow-through and ability to prioritize competing demands.
Customer-focused mindset with strong communication skills.
Intermediate Microsoft Office 365 skills including Excel, Outlook, Word, and SharePoint.
Ability to lift up to 50 lbs when required.

Preferred Qualifications

HVAC or Refrigeration industry experience.
Experience supporting field service technicians.
Experience preparing purchase orders, quotations, and estimates.
Inventory management and stock replenishment experience.
Shipping and receiving experience.
Vendor management and procurement experience.
Experience using inventory management systems, ERP systems, or service management software.

What You Need to Do Now

If you have a strong background in credit risk, commercial lending, collections, or financial analysis and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization. The client name has been withheld at this stage of the recruitment process.

Apply About employer

More about this job

Responsibilities

Source and purchase refrigeration, HVAC, and mechanical parts; manage purchase orders, supplier relationships, invoices, warranty returns, and purchasing records. Monitor inventory, support technician parts and vehicle stock needs, coordinate shipping and receiving, and maintain accurate, safe, and organized warehouse operations.

Requirements

Relevant experience in parts coordination, purchasing, inventory, procurement, supply chain, service coordination, or warehouse operations is sought, ideally in a mechanical or industrial environment. Candidates should have strong organizational, communication, and follow-through skills, mechanical aptitude, intermediate Microsoft Office 365 skills, and the ability to lift up to 50 pounds when required.

Skills

Parts Sourcing
Purchasing
Purchase Order Management
Inventory Management
Inventory Control
Vendor Management
Procurement
Shipping And Receiving
Warehouse Operations
Mechanical Aptitude
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
Customer Service
Technician Support

Visa sponsorship

Not detected in the job text

Keywords

Refrigeration
HVAC
Mechanical Parts
Parts Sourcing
Purchasing
Purchase Orders
Quotations
Service Estimates
Vendor Management
Procurement
Supplier Invoices
Warranty Returns
Inventory Control
Stock Replenishment
Inventory Audits
Shipping And Receiving
Warehouse Operations
Technician Support
Vehicle Inventory
Microsoft Office 365
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
ERP Systems
Inventory Management Systems
Service Management Software
Field Service
Mechanical Aptitude

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