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Added 30 mins ago
Supply Chain Coordinator (Project Procurement)
BWXT
Cambridge, ON
As our Supply Chain Coordinator, you will oversee procurement activities for small to mid-size proposals and projects. You will serve as the primary link between Supply Management, Project…
Added 46 mins ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Missions System International
Calgary, AB
- Internship
We're seeking a Engineering Project Coordinator co-op to join our Ottawa, ON or Calgary, AB team winter 2027. This is a great opportunity for a student who is interested in gaining hands-on…
Added 1 hour ago
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Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 1 hour ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Mission Systems–Canada
Calgary, AB
- Internship
We're seeking a Engineering Project Coordinator co-op to join our Ottawa, ON or Calgary, AB team winter 2027. This is a great opportunity for a student who is interested in gaining hands-on…
Added 1 hour ago
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Design Manager - Telecommunications
BAAC
Calgary, AB
- Full-time
…permitting requirements, and keep design aligned with permitting, procurement, and construction…
Added 2 hours ago
BO
BD3 Project Coordinator
Black Opportunity Fund
Toronto, ON
- Full-time
…motivated professional to fill the position of BD3 Project Coordinator for a national capacity-building initiative supporting Black disability-led, Black disability-serving, and Black…
Added 2 hours ago
CA
Proposals & Marketing Coordinator
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Familiarity with public sector procurement and proposal processes
Added 2 hours ago
MC
Purchasing Coordinator
Matheson Constructors
Hamilton, ON
- $55,000 to $70,000 CAD / year
- Full-time
As a Purchasing Coordinator, you will support the sourcing, purchasing, and expediting of essential materials, equipment, products, and services required by the Matheson Group of Companies.…
Added 3 hours ago
W
Proposal Coordinator (RFQ)
Webuild
Toronto, ON
- Full-time
The Proposal Coordinator manages the development, organization and delivery of RFQ (prequalification) and RFP submissions. The role keeps the bid on schedule and compliant, coordinates…
Added 3 hours ago
Project Coordinator, Project Delivery - Various External Projects
Infrastructure Ontario
Toronto, ON
To succeed in this role, the Project Coordinator brings sound stakeholder management skills and experience finding positive solutions to complex issues with clients and diverse teams of…
Added 3 hours ago
S
Procurement Coordinator
Sipekne'katik
Indian Brook, NS
- Full-time
The Procurement Coordinator leads and oversees the procurement function, advising managers
Added 4 hours ago
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Maintenance Coordinator
Penske
Mississauga, ON
- Full-time
The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency,…
Added 5 hours ago
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Purchase Order Coordinator, Origins
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
- Full-time
Policy Compliance: Ensure all purchases follow company procurement rules, budget guidelines, and auditing standards. Coordinate with internal stakeholders to ensure POs are raised and…
Added 6 hours ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator supports the planning and implementation of full-cycle capital and procurement projects within the Business Management Office, such as liaising with various internal…
Added 6 hours ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator supports the planning and implementation of full-cycle capital and procurement projects within the Business Management Office, such as liaising with various internal…
Added 8 hours ago
I
E-Commerce Portfolio Lead
IMGadgets™
Mississauga, ON
- Full-time
Sourcing Support & Launch Project Management: Partner with procurement to source new line extensions and products. Own the operational project management and tracking of product launches…
Added 11 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior Project Coordinator to work with the project team towards the timely coordination of workflow regarding construction projects,…
Added 13 hours ago
COORDINATOR VENDOR MANAGEMENT
City of Toronto
Toronto, ON
Job Title: COORDINATOR VENDOR MANAGEMENT (CONTRACTED SERVICES)
Added 14 hours ago
S
Project Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $70,000 CAD / year
- Full-time
Support procurement, including purchase orders, subcontract agreements and delivery schedules
Added 14 hours ago
BE
Production & Operations Coordinator
Boundary Equipment Co. Ltd.
Port Coquitlam, BC
- Full-time
At Bridge Machine, we're looking for a Production & Operations Coordinator who enjoys being at the centre of it all.
Added 15 hours ago
E
Sport Event Management - Account Coordinator
EventConnect
London, ON
- Other
At EventConnect our clients are the focus of our team every day. As an Account Coordinator, you will contribute to the day-to-day tasks and workflows alongside the Operations and Account…
Added 16 hours ago
A
Facilities Technician
Actalent
Calgary, AB
- $25 to $30 CAD / hour
- Contract
Actalent's oil and gas producer client is looking for a facilities technician/coordinator to join their team in Calgary.
Added 16 hours ago
BB
Project Coordinator
Bosch Building Technologies North America
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 17 hours ago
GD
Sr. Coordinator, Procurement
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
We are currently seeking a highly skilled and detail-oriented Senior Coordinator within our Indirect Procurement Department. This role plays a pivotal part in supporting the efficient…
Added 18 hours ago
A
Onsite Coordinator - Lab Operations Support
Avantor
Mississauga, ON · ON
- Full-time
Experience using inventory, procurement, CMMS, ERP, or laboratory management systems.

Hays

Inventory Coordinator

Toronto, ON, Canada

$21 to $26 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $21 to $26 CAD / hour
Job type: Contract
Apply by: Nov 4, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Parts & Inventory Coordinator | Scarborough, Ontario (Fully Onsite) | 6-Month Contract-to-Permanent Opportunity

Position Details

Location: Scarborough, ON
Work Arrangement: Fully Onsite (5 days/week)
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Hours: 40 hours per week
Compensation: Up to $26/hour
Contract: 6 Months with strong potential for permanent employment
Start Date: ASAP
Parking: Available onsite
Transit Accessible: Yes

The Opportunity

Our client is recognized as one of the leading commercial refrigeration service providers in the GTA, supporting customers across retail, supermarket, and commercial environments. Due to continued growth, they are seeking a Parts & Inventory Coordinator to join their operations team.

This position is ideal for a highly organized individual who enjoys working in a fast-paced environment coordinating parts sourcing, inventory management, purchasing activities, and technician support. The successful candidate will possess strong administrative abilities, a mechanical aptitude, excellent follow-through, and the ability to manage multiple priorities while maintaining exceptional customer service.

Key Responsibilities

Parts Sourcing & Purchasing

Source refrigeration, HVAC, and mechanical parts required for field service operations.
Issue, track, and reconcile purchase orders for parts, materials, and equipment.
Obtain pricing, prepare quotations, and support service-related estimates.
Build and maintain strong vendor relationships while identifying alternate sourcing opportunities.
Follow up with suppliers regarding availability, pricing, order accuracy, and delivery timelines.
Process supplier invoices and maintain purchasing documentation.
Coordinate warranty returns and ensure credits and refunds are properly tracked.
Assist with project cost tracking and purchasing-related reporting.

Inventory & Warehouse Operations

Monitor inventory levels and maintain accurate inventory records.
Support technician parts pickups and vehicle stock replenishment activities.
Coordinate shipping and receiving functions, ensuring all inventory is received accurately and in good condition.
Assist with inventory counts, stock reconciliations, and inventory audits.
Identify obsolete, damaged, or slow-moving inventory.
Maintain a clean, safe, and organized warehouse environment.
Conduct routine inspections of tools, equipment, and storage areas.
Support technician vehicle inventory reviews and warehouse best practices.
Assist with onboarding new technicians on inventory and tool procedures.

What You'll Bring

Experience in Parts Coordination, Purchasing, Inventory Management, Procurement, Supply Chain, Service Coordination, or Warehouse Operations.
Exposure to HVAC, Refrigeration, Mechanical Service, Facilities Maintenance, Construction, Manufacturing, or Industrial environments.
Strong understanding of purchasing processes, vendor management, and inventory control.
Experience sourcing parts and materials while managing multiple requests and deadlines.
Mechanical aptitude and ability to understand technical parts requirements.
Strong organizational skills and attention to detail.
Excellent follow-through and ability to prioritize competing demands.
Customer-focused mindset with strong communication skills.
Intermediate Microsoft Office 365 skills including Excel, Outlook, Word, and SharePoint.
Ability to lift up to 50 lbs when required.

Preferred Qualifications

HVAC or Refrigeration industry experience.
Experience supporting field service technicians.
Experience preparing purchase orders, quotations, and estimates.
Inventory management and stock replenishment experience.
Shipping and receiving experience.
Vendor management and procurement experience.
Experience using inventory management systems, ERP systems, or service management software.

What You Need to Do Now

If you have a strong background in credit risk, commercial lending, collections, or financial analysis and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization. The client name has been withheld at this stage of the recruitment process.

Apply About employer

More about this job

Responsibilities

Source and purchase refrigeration, HVAC, and mechanical parts; manage purchase orders, supplier relationships, invoices, warranty returns, and purchasing records. Monitor inventory, support technician parts and vehicle stock needs, coordinate shipping and receiving, and maintain accurate, safe, and organized warehouse operations.

Requirements

Relevant experience in parts coordination, purchasing, inventory, procurement, supply chain, service coordination, or warehouse operations is sought, ideally in a mechanical or industrial environment. Candidates should have strong organizational, communication, and follow-through skills, mechanical aptitude, intermediate Microsoft Office 365 skills, and the ability to lift up to 50 pounds when required.

Skills

Parts Sourcing
Purchasing
Purchase Order Management
Inventory Management
Inventory Control
Vendor Management
Procurement
Shipping And Receiving
Warehouse Operations
Mechanical Aptitude
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
Customer Service
Technician Support

Visa sponsorship

Not detected in the job text

Keywords

Refrigeration
HVAC
Mechanical Parts
Parts Sourcing
Purchasing
Purchase Orders
Quotations
Service Estimates
Vendor Management
Procurement
Supplier Invoices
Warranty Returns
Inventory Control
Stock Replenishment
Inventory Audits
Shipping And Receiving
Warehouse Operations
Technician Support
Vehicle Inventory
Microsoft Office 365
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
ERP Systems
Inventory Management Systems
Service Management Software
Field Service
Mechanical Aptitude

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