Legal Assistant

Legal Assistant

2 Month Contract

Rexdale- ONSITE

$25-$27

Job Summary

Our client is seeking a professional and customer-focused Receptionist / Office Services Coordinator to support daily front office and administrative operations. This role serves as the first point of contact for clients, visitors, and employees while ensuring the smooth coordination of reception, mailroom, courier, and boardroom services. Previous law firm or professional services experience is highly preferred.

Key Responsibilities

• Serve as the primary point of contact at the front desk, greeting clients, visitors, and employees in a professional and welcoming manner.
• Answer and direct incoming phone calls, responding to inquiries promptly and professionally.
• Conduct initial intake and information gathering for visitors and callers as required.
• Manage front desk operations and maintain a polished and organized reception area.
• Coordinate boardroom scheduling, meeting room setup, and hospitality arrangements.
• Handle incoming and outgoing mail, courier deliveries, and package distribution.
• Process and track courier shipments, ensuring timely receipt and dispatch of documents and packages.
• Support mailroom operations, including sorting, distributing, and organizing correspondence.
• Provide general administrative and office support as needed.
• Maintain a high level of professionalism, confidentiality, and customer service at all times.

Qualifications

• Previous experience in reception, front desk, office services, or administrative support.
• Experience within a law firm or professional services environment is preferred.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Professional demeanor with strong organizational and time-management skills.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

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