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Added 1 hour ago
FA
Accounts Payable Specialist (Temporary)
Flair Airlines Ltd.
Edmonton, AB
- Temporary
…day-to-day operations of the business. Reporting to the Manager, Accounts Payable and Receivables, the Accounts Payable Specialist is responsible for processing, verifying, and reconciling…
Added 3 hours ago
OC
Collections Manager
Options Consulting Solutions
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
Manage relationships with clients' finance, accounts payable and in-house legal teams on sensitive or overdue accounts
Added 3 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 4 hours ago
SI
Accounting intern
Solex Immigration Inc.
Toronto, ON · Greater Toronto Area, Canada
- Internship
Accounts Reconciliation: Reconcile bank statements, accounts payable, and accounts receivable records to ensure accuracy and resolve discrepancies.
Added 4 hours ago
PP
Payroll & Benefits Administrator
Park Place Seniors Living, Inc.
Vancouver, BC
- Full-time
Added 7 hours ago
O
Client Cash Management Associate
OANDA
Toronto, ON
- Full-time
…that all deposit and withdrawal transactions for Client’s cash accounts within their areas of responsibility are processed within 24 hours to the correct Client account for the correct…
Added 8 hours ago
LM
Senior Accountant
LifeSavvy Media
Montreal, QC
- Full-time
Added 8 hours ago
SM
RQ11706 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Proven business knowledge of General Ledger, Accounts Receivable, Collections, Accounts Payable, and Inventory modules of Oracle E-Business Suite.
Added 8 hours ago
SM
RQ11706 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Proven business knowledge of General Ledger, Accounts Receivable, Collections, Accounts Payable, and Inventory modules of Oracle E-Business Suite.
Added 8 hours ago
SM
RQ11706 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Proven business knowledge of General Ledger, Accounts Receivable, Collections, Accounts Payable, and Inventory modules of Oracle E-Business Suite.
Added 10 hours ago
KG
Senior Property Accountant (Toronto)
Kipling Group
Toronto, ON
- Full-time
Work closely with Lease Administration, Property Operations, Accounts Receivable, Accounts Payable, Tax, Finance, and Legal teams to gather information required for financial reporting
Added 10 hours ago
PG
Sap Finance Control Consultant
PrithviTech Global Pvt Ltd |India| US| UAE| Netherlands
Longueuil, QC
- Contract
General Ledger, Document splitting, handling multiple chart of accounts
Added 10 hours ago
PG
SAP FICO Consultant
Pacer Group
AB · Edmonton, AB
- $100,000 to $105,000 CAD / year
- Full-time
Provide L2/L3 application support for SAP FICO, resolving incidents related to General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), Asset Accounting (AA), and Controlling…
Added 11 hours ago
RH
Controller
Robert Half
Toronto, ON · Etobicoke, ON
- $90,000 to $110,000 CAD / year
- Full-time
Oversee the accounts payable function and ensure invoices and payments are processed accurately and on time.
Added 16 hours ago
NE
Junior Accountant - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
Assisting with accounts payable and accounts receivable processing
Added 18 hours ago
P
Administrateur de magasin temps partiel Quarts de travail flexibles
Pharmaprix
Laval, QC
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 18 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 20 hours ago
H
Office Administrator
Hays
Toronto, ON · North York, ON
- $60,000 to $65,000 CAD / year
- Part-time
Added 21 hours ago
LC
Program Specialist, PC Children's Charity
Loblaw Companies Limited
Brampton, ON
- Full-time
Added 21 hours ago
J
Senior Accounting Technician
JobsMedia.io
Brossard, QC
- Full-time
Perform full bookkeeping (accounts payable, accounts receivable, bank reconciliations)
Added 1 day ago
Accounting Administrator
The ECCO Group
Edmonton, AB
Added 1 day ago
NE
Assistant Director of Finance
Neeginan Education, Training and Employment Services Inc.
Winnipeg, MB
- Full-time
…range of day to day accounting functions, including payroll, accounts receivable/payable, banking, and financial reporting. The role also involves contributing to the planning and…
Added 1 day ago
MF
Finance Manager
Malvern Family Resource Centre
Toronto, ON
- $65,000 to $85,000 CAD / year
- Contract
Oversee day-to-day accounting functions, including accounts payable, accounts receivable, general ledger, banking, and account reconciliations.
Added 1 day ago
FD
Billing Coordinator - Acton, ON - Fulltime, Permanent
Fraser Direct
Acton, ON
- Full-time
2 or more years of experience in accounts payable and/or accounts receivable.
Added 1 day ago
SW
Controller
Sonance Wealth Partners
Toronto, ON
- $120,000 to $150,000 CAD / year
Serve as the primary accounting lead and owner of the general ledger, chart of accounts, and accounting records, with responsibility for full-cycle accounting across multiple entities,…

Hays

Office Administrator

Toronto, ON, Canada
North York, ON, Canada

$60,000 to $65,000 CAD / year · Part-time

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Part-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Part Time Office Administrator - North York - Onsite Parking & TTC Accessible

PART TIME HOURS: The core hours required will be 9:30am-3:30pm. This is a permanent part-time position.

Compensation: $60,000-$65,000 (full time equivalent) + discretionary bonus + 3 weeks vacation + benefits plan

Job description

As the Office Administrator, you will be the first point of contact with visitors and guests to our office. You will need to be professional, efficient, high-energy, and highly self-motivated. You will be required to assist all departments as needs arise.

PRIMARY RESPONSIBILITIES:

Greet all visitors, interpret the nature of their business and direct or assist them accordingly;
Provide administrative support as needed; facilitate meeting scheduling and coordination with internal and external teams
Answer and route telephone calls and inquiries in a tactful and pleasant manner, check telephone messages each morning and direct to the appropriate person or department;
Monitor all incoming electronic invoices and ensure they are distributed to the appropriate parties. This function may involve follow-up calls to vendors.
Review incoming mail, separate CEO & President’s mail and pass to Assistant, open, date stamp, project stamp all invoices, sort and distribute to employees daily;
Incoming mail to be scanned and sent to appropriate staff;
Sort and distribute incoming deliveries;
Arrange for incoming/outgoing couriers and distribute incoming documents daily;
Order all office supplies as needed;
Keep kitchen, boardrooms and both photocopier areas clean, tidy and stocked throughout the day;
Order food/drinks for meeting luncheons as needed;
Order coffee supplies bi-weekly; service calls for coffee machines as required;
Maintain the Canon copier, make service/maintenance calls, & order copy paper, approve and code invoices as needed;
Provide keys for delivery/service workers to various areas of the building;

Accounting department A/P:

Release cheques scheduled for pick-up and have person/courier sign the cheque binder upon pick-up; follow-up with company if cheques are not collected within 3 business days;
Prepare monthly allocation schedule in Excel for Corporate suppliers where breakdown between properties/projects is required, ensuring that total allocations balance to the invoice received;
First responder to requests from suppliers for cheque payment inquiries. Inquire when and how they submitted the payment, take inquirer details and direct information to appropriate staff.

Requirements:

Proven experience as an office administrator or in a similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficient in using office software (e.g., MS Office)
Knowledge of basic budgeting principles
Ability to prioritize tasks and meet deadlines
Attention to detail and problem-solving skills
Additional qualifications in office administration are preferred

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for visitors and calls, provide administrative support, coordinate meetings, and manage mail, deliveries, office supplies, and shared spaces. Support accounts payable by handling cheque pickups and supplier inquiries, and prepare monthly supplier allocation schedules in Excel.

Requirements

Candidates should have experience as an office administrator or in a similar role, strong organizational and multitasking abilities, and excellent communication and interpersonal skills. Proficiency with office software, basic budgeting knowledge, attention to detail, prioritization, and problem-solving are required; additional office administration qualifications are preferred.

Skills

Organization
Multitasking
Communication
Interpersonal Skills
Microsoft Office
Basic Budgeting
Task Prioritization
Deadline Management
Attention to Detail
Problem-Solving
Meeting Coordination
Invoice Processing
Mail and Delivery Handling
Office Supply Management
Accounts Payable
Excel

Benefits

Discretionary Bonus
Three Weeks Vacation
Benefits Plan
Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Microsoft Office
Excel
Accounts Payable
Invoice Processing
Supplier Inquiries
Cheque Processing
Invoice Allocation
Meeting Coordination
Telephone Routing
Visitor Reception
Mail Distribution
Courier Coordination
Office Supplies
Vendor Follow-Up
Basic Budgeting
Administrative Support
On-Site Parking
Part-Time

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