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Added 6 hours ago
H
Office Administrator
Hays
Toronto, ON · North York, ON
- $60,000 to $65,000 CAD / year
- Part-time
Part Time Office Administrator - North York - Onsite Parking & TTC Accessible
Added 10 hours ago
Dental Administrator (Kitchener, Waterloo, or Cambridge)
Passion Dental Group Inc.
Kitchener, ON
Experience: 1+ years of dental administration, medical front-desk, or high-end hospitality/customer service experience preferred.
Added 11 hours ago
BM
Race Administrator - Winter - Full/Part-Time
Blue Mountain Resort
The Blue Mountains, ON
- Part-time
The Race Administrator will be responsible for the day-to-day communication and administration of the Blue Mountain/Jozo Weider Race and Freestyle program, working closely with the other…
Added 11 hours ago
X
Payroll Administrator
Xanadu
Toronto, ON
- Full-time
Strong communication and customer service skills.
Added 11 hours ago
CO
Admissions Specialist
CPA Ontario
Canada
- Full-time
A personable relationship builder and communicator with excellent customer service skills.
Added 13 hours ago
SM
Clinical Coordinator – Langley (Walnut Grove) OR Abbotsford, BC
Snore MD
Langley (District), BC · Walnut Grove, BC
- Full-time
Clinic Coordinator / MOA / Medical Office Assistant / Office Administrator / Administrative Assistant / Customer Service Representative / Coordinator
Added 14 hours ago
LC
Store Administrator, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Full-time
Generate and distribute Customer AR Statements on a monthly/periodic basis.
Added 14 hours ago
LC
Store Administrator, Hourly Part Time Day
Loblaw Companies Limited
Carbonear, NL
- Part-time
Generate and distribute Customer AR Statements on a monthly/periodic basis.
Added 14 hours ago
LC
Store Administrator, Hourly Part Time Day
Loblaw Companies Limited
Carbonear, NL
- Part-time
Generate and distribute Customer AR Statements on a monthly/periodic basis.
Added 14 hours ago
FS
Store Administrator Full Time Day
Fortinos Supermarket Ltd
Brampton, ON
- Full-time
…staff, store cleanliness and above all, superior, friendly customer service. If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a…
Added 16 hours ago
NB
Senior Operations Agent
National Bank of Canada
Vancouver, BC
- Full-time
Provide top-quality customer service in person, on the phone, and via email.
Added 19 hours ago
TC
Desktop Support Engineer
Tata Consultancy Services
Montreal, QC
- Full-time
Microsoft Modern Desktop Administrator certification.
Added 22 hours ago
PD
Operations Administrator
Prep Doctors®
Mississauga, ON
- Full-time
The Operations Administrator ensures the efficient operation of our business processes and support systems. This role will collaborate closely with various teams to optimize operations,…
Added 1 day ago
AT
Office Administrator
AMACO TRAFFIC MANAGEMENT
New Westminster, BC
- Full-time
Added 1 day ago
LH
Office Admin
Lifemark Health Group
Mississauga, ON
- Up to $40,000 CAD / year
- Full-time
Experience: A minimum of 1 year of relevant administrative experience, including customer service experience in a high-volume, front-counter environment within the last 5 years.
Added 1 day ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Nanaimo, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 1 day ago
1
Senior Dental Administrator-Riverside Dental, Delta
123Dentist
Delta, BC
- $35 to $38 CAD / hour
- Full-time
This is a fantastic opportunity for a seasoned administrator ready to take the next step in their career!
Added 1 day ago
1
Dental Administrator-Panatella Dental, Calgary
123Dentist
Calgary, AB
- Full-time
We are a large family practice committed to patient care, customer service and teamwork. We are looking for a candidate who is focused, approachable, has excellent communication skills and…
Added 1 day ago
1
Assistant Office Manager/Level II DA-Creekside Dental, Kelowna
123Dentist
Kelowna, BC
- $65,000 to $80,000 CAD / year
- Full-time
A Dental Assistant with Senior Administrator or Treatment Coordinator experience would be an ideal fit.
Added 1 day ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Nanaimo, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 1 day ago
MC
Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
- Full-time
Due to continued client growth and several new customer onboardings, they are looking to add an experienced Level 2/3 Network Administrator & Projects Specialist to their Professional…
Added 1 day ago
LC
Store Administrator Part Time Day
Loblaw Companies Limited
Charlottetown, PE
- Part-time
Added 1 day ago
DO
Dental Administrator/Treatment Coordinator
Dentistry on Derry
Mississauga, ON
- Full-time
We're Hiring – Dental Treatment Coordinator / Administrator
Added 1 day ago
CC
Office Administrator
Corrpro Canada Inc
Edmonton, AB
- Full-time
…solutions. We are seeking an Office Coordinator who will provide customer service, reception, and administrative support. The role will manage customer inquiries, processes sales orders,…
Added 1 day ago
1
Dental Administrator - Quad Dental
123Dentist
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
The team in North York, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.

Hays

Office Administrator

Toronto, ON, Canada
North York, ON, Canada

$60,000 to $65,000 CAD / year · Part-time

Apply About employer

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Part-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Part Time Office Administrator - North York - Onsite Parking & TTC Accessible

PART TIME HOURS: The core hours required will be 9:30am-3:30pm. This is a permanent part-time position.

Compensation: $60,000-$65,000 (full time equivalent) + discretionary bonus + 3 weeks vacation + benefits plan

Job description

As the Office Administrator, you will be the first point of contact with visitors and guests to our office. You will need to be professional, efficient, high-energy, and highly self-motivated. You will be required to assist all departments as needs arise.

PRIMARY RESPONSIBILITIES:

Greet all visitors, interpret the nature of their business and direct or assist them accordingly;
Provide administrative support as needed; facilitate meeting scheduling and coordination with internal and external teams
Answer and route telephone calls and inquiries in a tactful and pleasant manner, check telephone messages each morning and direct to the appropriate person or department;
Monitor all incoming electronic invoices and ensure they are distributed to the appropriate parties. This function may involve follow-up calls to vendors.
Review incoming mail, separate CEO & President’s mail and pass to Assistant, open, date stamp, project stamp all invoices, sort and distribute to employees daily;
Incoming mail to be scanned and sent to appropriate staff;
Sort and distribute incoming deliveries;
Arrange for incoming/outgoing couriers and distribute incoming documents daily;
Order all office supplies as needed;
Keep kitchen, boardrooms and both photocopier areas clean, tidy and stocked throughout the day;
Order food/drinks for meeting luncheons as needed;
Order coffee supplies bi-weekly; service calls for coffee machines as required;
Maintain the Canon copier, make service/maintenance calls, & order copy paper, approve and code invoices as needed;
Provide keys for delivery/service workers to various areas of the building;

Accounting department A/P:

Release cheques scheduled for pick-up and have person/courier sign the cheque binder upon pick-up; follow-up with company if cheques are not collected within 3 business days;
Prepare monthly allocation schedule in Excel for Corporate suppliers where breakdown between properties/projects is required, ensuring that total allocations balance to the invoice received;
First responder to requests from suppliers for cheque payment inquiries. Inquire when and how they submitted the payment, take inquirer details and direct information to appropriate staff.

Requirements:

Proven experience as an office administrator or in a similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficient in using office software (e.g., MS Office)
Knowledge of basic budgeting principles
Ability to prioritize tasks and meet deadlines
Attention to detail and problem-solving skills
Additional qualifications in office administration are preferred

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for visitors and calls, provide administrative support, coordinate meetings, and manage mail, deliveries, office supplies, and shared spaces. Support accounts payable by handling cheque pickups and supplier inquiries, and prepare monthly supplier allocation schedules in Excel.

Requirements

Candidates should have experience as an office administrator or in a similar role, strong organizational and multitasking abilities, and excellent communication and interpersonal skills. Proficiency with office software, basic budgeting knowledge, attention to detail, prioritization, and problem-solving are required; additional office administration qualifications are preferred.

Skills

Organization
Multitasking
Communication
Interpersonal Skills
Microsoft Office
Basic Budgeting
Task Prioritization
Deadline Management
Attention to Detail
Problem-Solving
Meeting Coordination
Invoice Processing
Mail and Delivery Handling
Office Supply Management
Accounts Payable
Excel

Benefits

Discretionary Bonus
Three Weeks Vacation
Benefits Plan
Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Microsoft Office
Excel
Accounts Payable
Invoice Processing
Supplier Inquiries
Cheque Processing
Invoice Allocation
Meeting Coordination
Telephone Routing
Visitor Reception
Mail Distribution
Courier Coordination
Office Supplies
Vendor Follow-Up
Basic Budgeting
Administrative Support
On-Site Parking
Part-Time

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