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Added 28 mins ago
IC
Chief Production Geologist- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
…economy and create lasting benefits for the region. Over 600 full-time jobs and strong partnerships with Mattagami and Flying Post First Nations mean you’ll be part of something bigger -…
Added 1 hour ago
Bellperson
Rosewood Hotel Group
Vancouver, BC
Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
Added 1 hour ago
Food & Beverage Manager
Rosewood Hotel Group
Vancouver, BC
…within deadlines. Ensure payroll paperwork is submitted on time for all departments within your department. Ensure staff adheres to the proper requisition…
Added 1 hour ago
Restaurant Manager
Rosewood Hotel Group
Vancouver, BC
…within deadlines. Ensure payroll paperwork is submitted on time for all departments within your department. Ensure staff adheres to the proper requisition…
Added 5 hours ago
H
Office Administrator
Hays
Toronto, ON · North York, ON
- $60,000 to $65,000 CAD / year
- Part-time
Part Time Office Administrator - North York - Onsite Parking & TTC Accessible
Added 5 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 5 hours ago
R|
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…facilities at the Montreal General Hospital (MGH), including the direct management of animal facility staff working in these facilities, budget, operations, resource allocation,…
Added 5 hours ago
MU
Annual Giving Officer, Volunteer Programs
McGill University
Mont-Royal, QC · Les Cours Mont Royal
- Full-time
…University, and building on McGill’s record of fundraising success in support of University…
Added 6 hours ago
RS
INTEGRATED CHILD & YOUTH CLINICAL COUNSELLOR (ICY-CC)
Richmond School District No. 38
Richmond, BC
- Full-time
The primary responsibilities of this position are to work as part of the multi-disciplinary, multi-jurisdictional integrated child and youth team to provide therapeutic counselling services…
Added 6 hours ago
FH
RN Clinical Mentor - Medicine
Fraser Health Authority
Surrey, BC
- $49.2 to $67.08 CAD / hour
- Part-time
This role plays a key leadership function in supporting staff learning, professional development, and clinical practice excellence through mentorship, role modelling, and direct clinical…
Added 6 hours ago
FH
Coordinator, Home Health Service Line - Surrey
Fraser Health Authority
Surrey, BC
- $49.2 to $67.08 CAD / hour
- Part-time
We are currently looking to fill a Relief Part-Time opportunity for a Coordinator, Home Health Service Line located in Surrey, B.C. This position is available until February 2028 or until…
Added 6 hours ago
FH
RN Clinical Mentor - Medicine
Fraser Health Authority
Surrey, BC
- $49.2 to $67.08 CAD / hour
- Part-time
This role plays a key leadership function in supporting staff learning, professional development, and clinical practice excellence through mentorship, role modelling, and direct clinical…
Added 6 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 CAD / hour
- Temporary
Whether you provide direct patient care, support our clinical teams, deliver essential services behind the scenes, or help drive innovation and excellence across our organization, your work…
Added 6 hours ago
FH
Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $46.37 to $66.66 CAD / hour
- Full-time
…the first net new hospital in BC in nearly 20 years. NSHCC is part of Fraser Health's commitment across the region to modernize our health care network and enable patient-centred care…
Added 6 hours ago
FH
Registered Nurse, Surgical Services - Inpatient - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Full-time
At Ridge Meadows Hospital, you’re more than a nurse - you’re an essential part of a close-knit healthcare team making a real difference every day. You’ll care for patients who are your…
Added 6 hours ago
FH
RN Clinical Mentor - Medicine
Fraser Health Authority
Delta, BC
- $49.2 to $67.08 CAD / hour
- Full-time
This role plays a key leadership function in supporting staff learning, professional development, and clinical practice excellence through mentorship, role modelling, and direct clinical…
Added 7 hours ago
AH
Occupational Therapist I
Alberta Health Services
Camrose, AB
- Part-time
…needs of individuals, groups, or a community. You may act as a direct service provider, consultant, educator, or advocate and function as an integral health care team member. You will…
Added 8 hours ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Professional Practice department is currently seeking a Temporary Part-Time Clinical Education Coordinator to join their team. This position will primarily focus on the Medical Program…
Added 9 hours ago
RM
Outreach Worker
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Mental Health Day program is currently seeking a Temporary Part-time Outreach Worker.
Added 9 hours ago
WG
Accounting Analyst
Walter Group
Westmount, QC
- Full-time
WCM is part of the Walter Group, a family investment firm whose team members share the interests and values of the Somers family. Made up of seasoned financial experts, our teams oversee a…
Added 9 hours ago
SD
Bilingual Supervisor, Patient Care (Oncology)
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
…discount, RRSP/Pension plans, Employee share ownership plan, professional training, and development and many more…
Added 9 hours ago
LC
Senior Manager, Trade relations, Generics Portfolio Strategy
Loblaw Companies Limited
Toronto, ON
- Full-time
Support negotiations with Generic Pharma partners, ensure performance and alignment through regular business reviews
Added 9 hours ago
IT Help Desk Support I
Your Neighbourhood Credit Union
Kitchener, ON
…our members create stronger financial futures. Join us and be part of a team that's making a difference - one member, one community, and one relationship at a…
Added 9 hours ago
PT Member Service Representative - USW7129
Your Neighbourhood Credit Union
Timmins, ON
…our members create stronger financial futures. Join us and be part of a team that's making a difference - one member, one community, and one relationship at a…
Added 9 hours ago
K
Security Site Supervisor - Retail - Full time
Kandor
Toronto, ON
- Full-time
…alongside Everclean Facility Services and Kendrix Technologies. We support clients across a diverse range of industries. We believe that exceptional service begins with the right people.…

Hays

Office Administrator

Toronto, ON, Canada
North York, ON, Canada

$60,000 to $65,000 CAD / year · Part-time

Apply About employer

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Part-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Part Time Office Administrator - North York - Onsite Parking & TTC Accessible

PART TIME HOURS: The core hours required will be 9:30am-3:30pm. This is a permanent part-time position.

Compensation: $60,000-$65,000 (full time equivalent) + discretionary bonus + 3 weeks vacation + benefits plan

Job description

As the Office Administrator, you will be the first point of contact with visitors and guests to our office. You will need to be professional, efficient, high-energy, and highly self-motivated. You will be required to assist all departments as needs arise.

PRIMARY RESPONSIBILITIES:

Greet all visitors, interpret the nature of their business and direct or assist them accordingly;
Provide administrative support as needed; facilitate meeting scheduling and coordination with internal and external teams
Answer and route telephone calls and inquiries in a tactful and pleasant manner, check telephone messages each morning and direct to the appropriate person or department;
Monitor all incoming electronic invoices and ensure they are distributed to the appropriate parties. This function may involve follow-up calls to vendors.
Review incoming mail, separate CEO & President’s mail and pass to Assistant, open, date stamp, project stamp all invoices, sort and distribute to employees daily;
Incoming mail to be scanned and sent to appropriate staff;
Sort and distribute incoming deliveries;
Arrange for incoming/outgoing couriers and distribute incoming documents daily;
Order all office supplies as needed;
Keep kitchen, boardrooms and both photocopier areas clean, tidy and stocked throughout the day;
Order food/drinks for meeting luncheons as needed;
Order coffee supplies bi-weekly; service calls for coffee machines as required;
Maintain the Canon copier, make service/maintenance calls, & order copy paper, approve and code invoices as needed;
Provide keys for delivery/service workers to various areas of the building;

Accounting department A/P:

Release cheques scheduled for pick-up and have person/courier sign the cheque binder upon pick-up; follow-up with company if cheques are not collected within 3 business days;
Prepare monthly allocation schedule in Excel for Corporate suppliers where breakdown between properties/projects is required, ensuring that total allocations balance to the invoice received;
First responder to requests from suppliers for cheque payment inquiries. Inquire when and how they submitted the payment, take inquirer details and direct information to appropriate staff.

Requirements:

Proven experience as an office administrator or in a similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficient in using office software (e.g., MS Office)
Knowledge of basic budgeting principles
Ability to prioritize tasks and meet deadlines
Attention to detail and problem-solving skills
Additional qualifications in office administration are preferred

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for visitors and calls, provide administrative support, coordinate meetings, and manage mail, deliveries, office supplies, and shared spaces. Support accounts payable by handling cheque pickups and supplier inquiries, and prepare monthly supplier allocation schedules in Excel.

Requirements

Candidates should have experience as an office administrator or in a similar role, strong organizational and multitasking abilities, and excellent communication and interpersonal skills. Proficiency with office software, basic budgeting knowledge, attention to detail, prioritization, and problem-solving are required; additional office administration qualifications are preferred.

Skills

Organization
Multitasking
Communication
Interpersonal Skills
Microsoft Office
Basic Budgeting
Task Prioritization
Deadline Management
Attention to Detail
Problem-Solving
Meeting Coordination
Invoice Processing
Mail and Delivery Handling
Office Supply Management
Accounts Payable
Excel

Benefits

Discretionary Bonus
Three Weeks Vacation
Benefits Plan
Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Microsoft Office
Excel
Accounts Payable
Invoice Processing
Supplier Inquiries
Cheque Processing
Invoice Allocation
Meeting Coordination
Telephone Routing
Visitor Reception
Mail Distribution
Courier Coordination
Office Supplies
Vendor Follow-Up
Basic Budgeting
Administrative Support
On-Site Parking
Part-Time

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