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Added 14 mins ago
Bilingual Employee Relations INV
Rogers Communications
Calgary, AB · Toronto, ON · Montreal, QC
…Communications, HR, Legal and Corporate Affairs, Supply Chain, Finance, and Real Estate. If you are considering your next step, we have exciting opportunities waiting for you. Come build a…
Added 14 mins ago
A&
Manager, Proposals
Aird & Berlis LLP
Toronto, ON
- Full-time
Aird & Berlis LLP is seeking to fill a new position for a Proposals Manager, to join the Marketing team in our Toronto office. Reporting directly to the Chief Growth Officer, this role…
Added 14 mins ago
CC
Retail Store Manager
Canna Cabana
Calgary, AB · Westland, Calgary, AB
- Full-time
The Retail Store Manager is responsible for the daily operations and profitability of the establishment according to set goals and business objectives. Daily operations include staff…
Added 14 mins ago
T
Manager, Operational Foundations
Thumbtack
Remote, Canada
- Full-time
- Remote
As the Manager, Operational Foundations, you will lead the team responsible for the systems, processes, and support capabilities that make partnerships easier to launch and scale. Reporting…
Added 14 mins ago
T
Personal Banking Associate - Sainte-Marthe-sur-le-Lac (Full-time, 37.5h/week)
TD
Sainte-Marthe-sur-le-Lac, QC
- Full-time
Added 14 mins ago
T
AVP Finance, RESL, Operations, & COO
TD
Toronto, ON
- Full-time
Reporting to the Vice President, Finance & CFO, Canadian Personal & Small Business Banking (CPSB), the Associate Vice President leads Finance support for Real Estate Secured Lending (RESL),…
Added 14 mins ago
T
Senior Information Security Analyst
TD
Toronto, ON
- Full-time
Added 14 mins ago
TG
Security Engineering Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while…
Added 14 mins ago
SL
Senior Audit Manager
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
University degree in accounting, finance or business
Added 14 mins ago
MS
Client Success Manager, Associate (Canadian Public)
Morgan Stanley
Calgary, AB
- Full-time
We are seeking someone to join our team as a Client Success Manager to provide ongoing corporate client stock plan servicing on Shareworks, ensuring seamless support for critical equity…
Added 28 mins ago
LI
Account Manager, Independent Business Unit (IBU)
Lawrie Insurance Group
Hamilton, ON
- Full-time
We are seeking an Account Manager to join our Commercial Lines Independent Business Unit. In this role, you will support our continued success and growth by delivering exceptional…
Added 28 mins ago
S
Accountant (Systems Analyst)
SaskTel
Regina, SK
- Full-time
Project manager for finance system projects. Represents Finance on projects initiated by other departments. Implements system changes ensuring General Accepted Accounting Principles are…
Added 28 mins ago
TI
Payroll Specialist ( SAP)
TekStaff IT Solutions
Toronto, ON
- Contract
1) 3+ years of experience as a Business Analyst, Payroll Manager, Payroll Lead, or equivalent payroll-focused position
Added 28 mins ago
B
Facility Services Manager
BGIS
North Bay, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 28 mins ago
SI
Director of Customer Success
Supra ITS
Mississauga, ON
- Full-time
…organization around a pod model: every customer has a named Account Manager who owns the relationship and the revenue, paired with a Customer IT Manager (CITM) who acts as the technical…
Added 28 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 28 mins ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Reporting to the Finance Manager, Corporate Consolidations and working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate…
Added 28 mins ago
TC
Senior Product Manager, Oncology
Takeda Canada Inc.
Toronto, ON
- Full-time
The Product Manager, Oncology, with a focus on solid tumour portfolio, will play an integral role in the evolution of Takeda Canada within the oncology marketplace, including taking…
Added 28 mins ago
R
Manager, Pricing & Competitive Intelligence
RFNOW
Virden, MB
- Full-time
Bachelor’s degree in Economics, Finance, Business, Marketing Analytics or a related field
Added 28 mins ago
SI
Senior Vice President, Sales
Supra ITS
Mississauga, ON
- Full-time
…success, which comprises the Account Management and Customer IT Manager (CITM) teams in Canada and India. The organization sells and grows Managed IT, Cybersecurity, Cloud, Application…
Added 28 mins ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 28 mins ago
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Manager, Downstream Finance Decision Support & Planning
Nutrien
Saskatoon, SK
- Full-time
We are seeking a highly analytical and collaborative finance professional to join our team. This role plays a key part in shaping the long-term financial strategy of our Downstream…
Added 28 mins ago
W
Supply Chain Manager
Worley
AB · Edmonton, AB
- Full-time
The Project Supply Chain Manager leads the planning and execution of project supply chain activities, including procurement, subcontract management, expediting, materials management, and…
Added 28 mins ago
QF
Senior Manager, Integrated Campaign Marketing
Questrade Financial Group
Toronto, ON · North York, ON
- Full-time
We’re looking for our next Senior Manager, Integrated Campaign Marketing. Could It Be You?
Added 28 mins ago
DU
Accounts Payable Clerk
Dalhousie University
Halifax, NS
- Full-time
…management, and financial systems and policies. Reporting to the Manager, Accounts Payable the Accounts Payable Clerk plays a key role in ensuring timely, accurate, and compliant processing…

Hays

Office Manager

Toronto, ON, Canada

$90,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 5+ years of experience in architecture, engineering, construction, or professional services environments.
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)

Compensation: $90,000-$100,000 + total package

This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.

Key Responsibilities

Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
Develop, maintain, and monitor annual company budgets and department financial plans.
Prepare quarterly and annual financial forecasts to support strategic decision-making.
Track project budgets and monitor expenditures.
Assist in Hiring process.
Application renewals for Annual Professional Association fees and License requirements.
Generating and processing payroll (Ceridian, ADP)
Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
Generate project fee proposals and issue Consultant contracts.

Qualifications

5+ years of experience in architecture, engineering, construction, or professional services environments.
Strong knowledge of budgeting, forecasting, project management, and financial reporting.
Experience with financial management software (ie. Ajera)
Excellent organizational, analytical, communication, and leadership skills.

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More about this job

Responsibilities

Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.

Requirements

Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.

Skills

Office Operations
Administrative Management
Budgeting
Financial Forecasting
Financial Reporting
Project Budget Tracking
Accounts Payable
Accounts Receivable
Invoicing
Payroll Processing
Project Coordination
Hiring Support
Proposal Preparation
Consultant Contracting
Organizational Skills
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Office Management
Administrative Operations
Project Coordination
Project Profitability
Budgeting
Financial Forecasting
Financial Reporting
Project Budgets
Expenditure Tracking
Invoicing
Accounts Receivable
Accounts Payable
Consultant Payments
Payroll
Ceridian
ADP
Ajera
Hiring
Professional Association Fees
Licensing Requirements
Fee Proposals
Consultant Contracts
Insurance Requirements
Construction
Engineering

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