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Managing Director & Head, Credit and Portfolio Management
BMO
Toronto, ON · FCP
- Full-time
…staffing and portfolio outcomes. The role partners with Risk & Financial Management, Capital Markets and Global Transaction Banking, and applies effective challenge within BMO’s Risk…
Added 8 mins ago
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Data Scientist
BMO
Toronto, ON · BMOPLACE
- Full-time
The above represents BMO Financial Group’s pay range and type.
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Personal Banker
BMO
London, ON
- Full-time
…Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within the branch and through…
Added 8 mins ago
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Senior Relationship Manager, Commercial Banking
BMO
Mississauga, ON · Oakville, ON · Peterborough, ON · Toronto, ON · FCP
- Full-time
As a Senior Relationship Manager, you will serve as a trusted advisor to a portfolio of high-value commercial clients, leveraging your financial expertise, business development skills, and…
Added 8 mins ago
Senior Manager, Global Sponsorships - 12-month contract - Tangerine
Scotiabank
ON · Toronto, ON
From competitive benefits to programs that support your wellbeing and financial goals- we invest in you today and in your future.*
Added 8 mins ago
Manager, Associate Private Bankers
Scotiabank
Vancouver, BC
Providing leadership in the onboarding and management of client relationships, providing a full range of customized financial solutions by ensuring Associate Private Bankers:
Added 24 mins ago
HI
Auto Mobile Advisor
HUB International
Prince George, BC
- Full-time
As an Auto Mobile Advisor, reporting to the Branch Manager, you will build, serve, and maintain relationships with clients and local dealerships throughout the community to provide diverse…
Added 24 mins ago
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ISO 20022 Product Manager
BMO
Toronto, ON · YNG
- Full-time
The ISO 20022 Product Manager defines and delivers the strategy, roadmap, and lifecycle management for ISO 20022-enabled payment products and capabilities. The role translates client,…
Added 24 mins ago
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Finance Analyst, Winter 2027 (Co-op/Internship) - 4 Months
BMO
Toronto, ON · FCP
- Full-time
…regulatory and management information and note disclosure in financial statements to internal and external stakeholders and regulatory bodies. Works across BMO to deliver specific…
Added 24 mins ago
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Facilities Coordinator
Fidelity Canada
Toronto, ON
- Full-time
At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and…
Added 24 mins ago
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Manager, PUDO Pricing & Monetization
eBay
Toronto, ON
- Full-time
…units (as applicable) in addition to a full range of medical, financial, and/or other benefits (including RRSP eligibility, various paid time off benefits, such as PTO and parental leave).…
Added 24 mins ago
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Senior Manager, Indirect Tax
ACCA Careers
Toronto, ON
- Full-time
Make an impact with our Indirect Tax team as a Senior Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a…
Added 24 mins ago
Registration & Financial Aid Assistant
University of Toronto
Toronto, ON · Scarborough, ON
Working under the direction of the Student Services Manager, the Registration & Financial Aid Assistant serves as the first point of contact for student inquiries relating to enrolment and…
Added 39 mins ago
PG
Underwriting Associate
Peoples Group
AB · Vancouver, BC · Toronto, ON · Calgary, AB
- Full-time
…conventional, and commercial real estate loans. Backed by a strong financial background, you consistently meet deadlines without compromising quality. Your communication skills are…
Added 39 mins ago
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Manager, AML Model Testing
RBC
Toronto, ON
- Full-time
In support of RBC’s commitment to maintaining a robust enterprise AML Program, the AML Model Testing Manager will support the ongoing AML model development testing process to ensure the…
Added 39 mins ago
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Branch Manager - Office 1705
Attain Finance
North Vancouver, BC
- Full-time
“After starting as a Financial Service Representative in late 2021 it was within a year, I quickly rose to being a Shift Lead. I trained diligently with my Branch Manager and Assistant…
Added 39 mins ago
FN
Mortgage Underwriter, Excalibur
First National Financial LP
Vancouver, BC
- Full-time
Manager, Residential Underwriting (Excalibur)
Added 39 mins ago
AI
IBM Financial Transaction Engineer
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
Design, develop, and maintain applications built on IBM Financial Transaction Manager (FTM) to support core payments processing.
Added 39 mins ago
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Mortgage Underwriter
Popular
St. Thomas, ON
- Full-time
Excellent attention to detail and accuracy when reviewing financial and loan documentation.
Added 39 mins ago
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Senior Manager, U.S. Corporate Tax
ACCA Careers
Toronto, ON
- Full-time
Make an impact with our U.S. Corporate Tax team as a Senior Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework.…
Added 39 mins ago
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Manager, Real Estate
Subway
Toronto, ON
- Full-time
The Real Estate Manager will play a pivotal role in strategically growing and optimizing Subway's restaurant network, ensuring the financial strength of the restaurants through profitable…
Added 39 mins ago
QI
AI Program Manager
Quality IT Resourcing
Montreal, QC
- Contract
We are seeking a proactive Program Manager to lead the planning, coordination, and delivery governance of Model Risk Management’s model lifecycle program. The role has scope to take on…
Added 39 mins ago
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Manager, Actuarial Insurance Solutions (AIS) - Property & Casualty
Deloitte
Toronto, ON
- Full-time
As a Manager, you will lead and deliver complex actuarial engagements for Canadian P&C insurers, reinsurers, captives, and public-sector entities. Your responsibilities will include:
Added 39 mins ago
UI
Project manager - M&A
UAP Inc.
Montreal, QC
- Full-time
The Mergers and Acquisitions (M&A) Project Manager (Finance) possesses expertise in finance, transactions, and project management. This individual plans, coordinates, executes, and supports…
Added 39 mins ago
GT
Transformation Release Management Consultant
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $75 to $80 CAD / hour
- Contract
Experience working at a Senior Manager / senior consultant level within complex technology environments.

Hays

Office Manager

Toronto, ON, Canada

$90,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 5+ years of experience in architecture, engineering, construction, or professional services environments.
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)

Compensation: $90,000-$100,000 + total package

This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.

Key Responsibilities

Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
Develop, maintain, and monitor annual company budgets and department financial plans.
Prepare quarterly and annual financial forecasts to support strategic decision-making.
Track project budgets and monitor expenditures.
Assist in Hiring process.
Application renewals for Annual Professional Association fees and License requirements.
Generating and processing payroll (Ceridian, ADP)
Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
Generate project fee proposals and issue Consultant contracts.

Qualifications

5+ years of experience in architecture, engineering, construction, or professional services environments.
Strong knowledge of budgeting, forecasting, project management, and financial reporting.
Experience with financial management software (ie. Ajera)
Excellent organizational, analytical, communication, and leadership skills.

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More about this job

Responsibilities

Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.

Requirements

Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.

Skills

Office Operations
Administrative Management
Budgeting
Financial Forecasting
Financial Reporting
Project Budget Tracking
Accounts Payable
Accounts Receivable
Invoicing
Payroll Processing
Project Coordination
Hiring Support
Proposal Preparation
Consultant Contracting
Organizational Skills
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Office Management
Administrative Operations
Project Coordination
Project Profitability
Budgeting
Financial Forecasting
Financial Reporting
Project Budgets
Expenditure Tracking
Invoicing
Accounts Receivable
Accounts Payable
Consultant Payments
Payroll
Ceridian
ADP
Ajera
Hiring
Professional Association Fees
Licensing Requirements
Fee Proposals
Consultant Contracts
Insurance Requirements
Construction
Engineering

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