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Added 3 mins ago
PI
Technical Designer - engineering
Pattison ID
Edmundston, NB · Pickering, ON
- Full-time
The Technical Designer analyzes and evaluates drawing requests, prepares, and produces the engineering drawings according to the requirements of the customer, the production team, and the…
Added 3 mins ago
T
Manager, Operational Foundations
Thumbtack
Remote, Canada
- Full-time
- Remote
As the Manager, Operational Foundations, you will lead the team responsible for the systems, processes, and support capabilities that make partnerships easier to launch and scale. Reporting…
Added 3 mins ago
PT
Principal Technical Program Manager
PAR Technology
Remote, Canada
- $160,000 to $190,000 CAD / year
- Full-time
- Remote
…meaningful outcomes. We are seeking an experienced Senior Program Manager to lead complex, cross-functional technology programs that support our strategic priorities and product…
Added 3 mins ago
TG
Security Engineering Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
We are seeking a Security Engineering Intern to join our Information Security team. In this role, you will collaborate with seasoned engineers to design, build, and automate security…
Added 3 mins ago
Associate Quality Designer - EA SPORTS FC
Electronic Arts
Vancouver, BC
Collaborative Teammate: You work well with Engineering and Production and enjoy mentoring peers.
Added 3 mins ago
BC
Construction Manager
Bantrel Co.
Edmonton, AB
- Full-time
Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.
Added 17 mins ago
IA
Quality Coordinator
IMP Aerospace & Defence
Halifax, NS
- Full-time
Under the direction of the Quality Assurance Manager (QAM), the Quality Assurance Coordinator assists in all aspects of the ISO9001/AS9100 internal audit program to review and evaluate the…
Added 17 mins ago
A
[T4] Technical Program Manager – Marketing Technology (MarTech)
AMISEQ
Toronto, ON
- $60 to $65 CAD / hour
- Contract
We are looking for an experienced Technical Program Manager to join our Program Management Office (PMO) within the Marketing Technology (MarTech) organization.
Added 17 mins ago
NB
Customer Support Manager - Toronto
Nova Bus
Saint-Eustache, QC
- Full-time
The bus is moving, move forward with us as a Customer Support Manager – Toronto (Permanent)!
Added 17 mins ago
WE
Hotel Maintenance Manager
West Edmonton Mall Property Inc. (West Edmonton Mall and Fantasyland Hotel)
Edmonton, AB
- Full-time
The Hotel Maintenance Manager is accountable for the overall performance and direction of the maintenance department supporting Fantasyland Hotel and West Edmonton Mall Inn. The role leads…
Added 17 mins ago
W
Supply Chain Manager
Worley
AB · Edmonton, AB
- Full-time
…across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and…
Added 17 mins ago
MN
Construction Project Manager
Matchtech North America
Toronto, ON · Greater Toronto Area, Canada
- Contract
Matchtech are supporting a key client with the requisition of a Construction Project Manager. The Construction Project Manager will support the EPC Project Manager or Program Manager in…
Added 17 mins ago
EI
Value Stream Owner
Enercare Inc.
Markham, ON
- Full-time
Build trusted relationships with engineering, product, business operations, customer service, and vendor teams.
Added 17 mins ago
EC
IT Delivery Manager
Experis Canada
Ottawa, ON
- Contract
10+ years of experience in enterprise technology delivery, solution architecture, software engineering, systems engineering, platform engineering, or complex technology transformation.
Added 17 mins ago
W
Supply Chain Manager
Worley
Calgary, AB
- Full-time
…across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and…
Added 17 mins ago
B&
Nuclear Buyer
Black & McDonald Limited
Pickering, ON
- Full-time
Track and coordinate material changes with Designers/Engineering as required
Added 17 mins ago
CP
Project Manager Scrum Master
Consulting Planet
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
Role Description The Project Manager Scrum Master is responsible for planning, coordinating, and delivering projects using agile methodologies while ensuring alignment with client goals and…
Added 17 mins ago
SE
Project Engineer Substation and FACTS
Siemens Energy
Oakville, ON
- Full-time
Lead a multidiscipline project team of engineers in the development of physical, protection, and civil engineering packages for substation EPC projects. Ensure the project engineering…
Added 17 mins ago
EN
Program Manager
Extreme Networks
Toronto, ON
- Full-time
The Technical Program Manager will join the Project Management Office and drive a complex, multi-year strategic government program involving hardware platform NPI, concurrent software…
Added 17 mins ago
G
Project Manager 2 - Buildings
Graham
Calgary, AB
- Full-time
Graham is actively recruiting for a Project Manager supporting the Buildings Division. Reporting to the Operations Management, the Project Manager is responsible for providing overall…
Added 17 mins ago
HA
Intern Bachelors Elect Eng
Honeywell Aerospace
Ottawa, ON · Kanata, ON
- Full-time
…applications. You will apply your technical knowledge to support engineering projects and collaborate with cross-functional teams to ensure the delivery of high-quality…
Added 17 mins ago
HA
Intern Bachelors Mech Eng
Honeywell Aerospace
Ottawa, ON · Kanata, ON
- Full-time
…applications. You will apply your technical knowledge to support engineering projects and collaborate with cross-functional teams to ensure the delivery of high-quality…
Added 17 mins ago
W
Senior Project Manager, Municipal Engineering
WSP
Fort McMurray, AB
- Full-time
As a Senior Project Manager in our Municipal Engineering team, you will manage client relationships, oversee project delivery, support business development initiatives, and provide…
Added 17 mins ago
BC
QA/QC Coordinator, Electrical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the implementation of CAR, NCR required from audit findings, in collaboration with the Quality Manager
Added 17 mins ago
BC
QA/QC Coordinator, Civil – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the implementation of CAR, NCR required from audit findings, in collaboration with the Quality Manager

Hays

Office Manager

Toronto, ON, Canada

$90,000 to $100,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 5+ years of experience in architecture, engineering, construction, or professional services environments.
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)

Compensation: $90,000-$100,000 + total package

This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.

Key Responsibilities

Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
Develop, maintain, and monitor annual company budgets and department financial plans.
Prepare quarterly and annual financial forecasts to support strategic decision-making.
Track project budgets and monitor expenditures.
Assist in Hiring process.
Application renewals for Annual Professional Association fees and License requirements.
Generating and processing payroll (Ceridian, ADP)
Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
Generate project fee proposals and issue Consultant contracts.

Qualifications

5+ years of experience in architecture, engineering, construction, or professional services environments.
Strong knowledge of budgeting, forecasting, project management, and financial reporting.
Experience with financial management software (ie. Ajera)
Excellent organizational, analytical, communication, and leadership skills.

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More about this job

Responsibilities

Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.

Requirements

Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.

Skills

Office Operations
Administrative Management
Budgeting
Financial Forecasting
Financial Reporting
Project Budget Tracking
Accounts Payable
Accounts Receivable
Invoicing
Payroll Processing
Project Coordination
Hiring Support
Proposal Preparation
Consultant Contracting
Organizational Skills
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Office Management
Administrative Operations
Project Coordination
Project Profitability
Budgeting
Financial Forecasting
Financial Reporting
Project Budgets
Expenditure Tracking
Invoicing
Accounts Receivable
Accounts Payable
Consultant Payments
Payroll
Ceridian
ADP
Ajera
Hiring
Professional Association Fees
Licensing Requirements
Fee Proposals
Consultant Contracts
Insurance Requirements
Construction
Engineering

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