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Added 3 mins ago
RB
Administrator
Royal Bank of Canada
Toronto, ON
- Full-time
Responsible for the data entry of various changes to the monthly benefit payroll processing center. In addition, you will be responsible for any changes received directly from plan sponsors…
Added 18 mins ago
C
Manager, Ramp Operations
Cargojet
Vancouver, BC
- Full-time
Complete and approve payroll timesheets on a bi-weekly basis; completion of Human Resources documents.
Added 32 mins ago
N
Payroll and Benefits Coordinator
Nabors
NL · St John'S, NL
- Full-time
The Payroll and Benefits Coordinator takes total ownership of the accurate preparation and disbursement of unionized and non-unionized payroll and benefits. This position is accountable for…
Added 32 mins ago
BG
Administrative Assistant
Brandt Group of Companies
Saskatoon, SK
- Full-time
Support daily administrative operations related to invoicing, accounts payable/receivable, payroll, and wholegoods processing.
Added 47 mins ago
SP
Human Resources Coordinator-Lachine
Silgan Plastics
Quebec, QC
- Full-time
Processes weekly payroll for Lachine hourly employees and bi-weekly payroll for Montreal hourly employees, including weekly updating and sign-off of individual timecards in UKG with shift…
Added 47 mins ago
SG
Service Leader
Schindler Group
Calgary, AB
- $95,000 to $110,000 CAD / year
- Full-time
Process and drive efficient daily mechanic payroll accurately and in line with BDPs
Added 47 mins ago
E
Payroll Specialist
Enkel
Vancouver, BC
- Full-time
…better business decisions. Our expertise spans bookkeeping, payroll, accounts payable, accounts receivable, and financial reporting, ensuring our clients receive best-in-class financial…
Added 48 mins ago
SC
Bilingual Area Finance and Administration Manager
Securitas Canada
Ottawa, ON
- Full-time
Ensure payroll compliance during onboarding, changes, and offboarding.
Added 48 mins ago
S
Senior Payroll Clerk VI
Seaspan
North Vancouver, BC
- Full-time
The Senior Payroll Clerk VI works within the payroll team to ensure the timely and accurate processing of designated hourly payroll, in accordance with terms and conditions outlined in the…
Added 1 hour ago
TI
Payroll Specialist ( SAP)
TekStaff IT Solutions
Toronto, ON
- Contract
TekStaff's Client has a current vacancy for Payroll Specialist ( SAP)
Added 1 hour ago
DU
Accounts Payable Clerk
Dalhousie University
Halifax, NS
- Full-time
…services in areas of financial accounting, budgeting, procurement, payroll, cash management, and financial systems and policies. Reporting to the Manager, Accounts Payable the Accounts…
Added 1 hour ago
M
Accounting Technician, Indigenous Ease Services
MNP
Saskatoon, SK
- Full-time
…payable, accounts receivable, bookkeeping, financial reporting and payroll administration. *Note that this role is not suitable for someone looking to pursue their CPA…
Added 1 hour ago
SK
Admin Assistant and Bookkeeper
Sanjit Kumar Professional Corporation
Leduc, AB
- Full-time
…accounts, preparing invoices, processing payments, and supporting payroll and basic financial reporting under the guidance of senior staff. The role also involves data entry into accounting…
Added 1 hour ago
RJ
Junior Payroll Associate
Raymond James Ltd.
Vancouver, BC
- Full-time
The Junior Payroll Associate supports the payroll team by performing administrative and transactional payroll activities. This role focuses on developing foundational payroll knowledge…
Added 1 hour ago
RJ
Payroll Associate Junior
Raymond James Ltd.
Vancouver, BC
- Full-time
The Junior Payroll Associate supports the payroll team by performing administrative and transactional payroll activities. This role focuses on developing foundational payroll knowledge…
Added 1 hour ago
AR
Community Business Manager
Atria Retirement Canada - Riverheights Terrace
Brandon, MB · MB-Brandon
- Full-time
…training and education on specified employee benefits, performs payroll administration and ensuring employees’ files are maintained in accordance with Atria Retirement Canada’s policies and…
Added 2 hours ago
MT
CAN: Accounting & Payroll Supervisor - Barrie
MV Transportation
Barrie, ON
- Full-time
Position Summary: Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting…
Added 2 hours ago
MC
Project Administrator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
- Other
Enter timesheets into payroll tally and Spira.
Added 2 hours ago
R
Administrator
RBC
Toronto, ON
- Full-time
Responsible for the data entry of various changes to the monthly benefit payroll processing center. In addition, you will be responsible for any changes received directly from plan sponsors…
Added 2 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…full trainee life cycle: selection and funding preparation, payroll and HR onboarding, status tracking, and budget and tuition reconciliation. The role also includes organizing academic…
Added 2 hours ago
NH
PAYROLL ADMINISTRATOR
Northern Health - BC
Prince George, BC
- Full-time
…opportunity for you to bring your excellent work ethic to our Payroll…
Added 2 hours ago
RC
Service Writer at Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
Enter time for payroll, have it reviewed by the Manager or Supervisor, and submit it to payroll on time.
Added 2 hours ago
MU
ADMINISTRATIVE STAFF SPECIALIST Ill (BAND LEVEL 8)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Contract
…relations activities, including recruitment, job evaluation, payroll, leave management, exit management, and collective agreement administration; supervising staff and providing…
Added 2 hours ago
MC
Payroll Supervisor
MVT Canadian Bus Inc.
Barrie, ON
- Full-time
Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting team, providing…
Added 2 hours ago
IR
Payroll Administrator
Impact Recruitment
Vancouver, BC
- Contract
We are working with a well-established financial services firm seeking a Payroll Administrator to provide additional support to its payroll team. This is an excellent opportunity for…

Hays

Office Manager

Toronto, ON, Canada

$90,000 to $100,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 5+ years of experience in architecture, engineering, construction, or professional services environments.
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)

Compensation: $90,000-$100,000 + total package

This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.

Key Responsibilities

Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
Develop, maintain, and monitor annual company budgets and department financial plans.
Prepare quarterly and annual financial forecasts to support strategic decision-making.
Track project budgets and monitor expenditures.
Assist in Hiring process.
Application renewals for Annual Professional Association fees and License requirements.
Generating and processing payroll (Ceridian, ADP)
Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
Generate project fee proposals and issue Consultant contracts.

Qualifications

5+ years of experience in architecture, engineering, construction, or professional services environments.
Strong knowledge of budgeting, forecasting, project management, and financial reporting.
Experience with financial management software (ie. Ajera)
Excellent organizational, analytical, communication, and leadership skills.

Apply About employer

More about this job

Responsibilities

Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.

Requirements

Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.

Skills

Office Operations
Administrative Management
Budgeting
Financial Forecasting
Financial Reporting
Project Budget Tracking
Accounts Payable
Accounts Receivable
Invoicing
Payroll Processing
Project Coordination
Hiring Support
Proposal Preparation
Consultant Contracting
Organizational Skills
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Office Management
Administrative Operations
Project Coordination
Project Profitability
Budgeting
Financial Forecasting
Financial Reporting
Project Budgets
Expenditure Tracking
Invoicing
Accounts Receivable
Accounts Payable
Consultant Payments
Payroll
Ceridian
ADP
Ajera
Hiring
Professional Association Fees
Licensing Requirements
Fee Proposals
Consultant Contracts
Insurance Requirements
Construction
Engineering

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