Office Manager
- Toronto, ON, Canada
$90,000 to $100,000 CAD / year · Full-time
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Job details
- Pay
- $90,000 to $100,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 5+ years of experience in architecture, engineering, construction, or professional services environments.
- Posting language
- English
- Posted
Original job description
Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)
Compensation: $90,000-$100,000 + total package
This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.
Key Responsibilities
- Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
- Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
- Develop, maintain, and monitor annual company budgets and department financial plans.
- Prepare quarterly and annual financial forecasts to support strategic decision-making.
- Track project budgets and monitor expenditures.
- Assist in Hiring process.
- Application renewals for Annual Professional Association fees and License requirements.
- Generating and processing payroll (Ceridian, ADP)
- Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
- Generate project fee proposals and issue Consultant contracts.
Qualifications
- 5+ years of experience in architecture, engineering, construction, or professional services environments.
- Strong knowledge of budgeting, forecasting, project management, and financial reporting.
- Experience with financial management software (ie. Ajera)
- Excellent organizational, analytical, communication, and leadership skills.
More about this job
Responsibilities
Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.
Requirements
Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.
Skills
- Office Operations
- Administrative Management
- Budgeting
- Financial Forecasting
- Financial Reporting
- Project Budget Tracking
- Accounts Payable
- Accounts Receivable
- Invoicing
- Payroll Processing
- Project Coordination
- Hiring Support
- Proposal Preparation
- Consultant Contracting
- Organizational Skills
- Leadership
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Engineering
- Art & Design
Keywords
- Architecture
- Office Management
- Administrative Operations
- Project Coordination
- Project Profitability
- Budgeting
- Financial Forecasting
- Financial Reporting
- Project Budgets
- Expenditure Tracking
- Invoicing
- Accounts Receivable
- Accounts Payable
- Consultant Payments
- Payroll
- Ceridian
- ADP
- Ajera
- Hiring
- Professional Association Fees
- Licensing Requirements
- Fee Proposals
- Consultant Contracts
- Insurance Requirements
- Construction
- Engineering