Jobs in Canada

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Added 13 mins ago
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Facility Services Manager
BGIS
North Bay, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 13 mins ago
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Digital Task and Project Support Lead
Jacobs
Toronto, ON
- $85,000 to $100,000 USD / year
- Full-time
Jacobs is seeking a Digital Task and Project Support Lead to support our internal and client‑facing digital delivery teams with the implementation of digital services across sectors, with a…
Added 13 mins ago
SI
Senior Vice President, Sales
Supra ITS
Mississauga, ON
- Full-time
…ITS operates with 650+ employees worldwide, including Network Operations Centers (NOCs) in Canada and India, ensuring 24/7 IT support and seamless service…
Added 13 mins ago
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Hotel Maintenance Manager
West Edmonton Mall Property Inc. (West Edmonton Mall and Fantasyland Hotel)
Edmonton, AB
- Full-time
The Hotel Maintenance Manager is accountable for the overall performance and direction of the maintenance department supporting Fantasyland Hotel and West Edmonton Mall Inn. The role leads…
Added 13 mins ago
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Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 13 mins ago
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Supply Chain Manager
Worley
AB · Edmonton, AB
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 13 mins ago
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Supply Chain Manager
Worley
Calgary, AB
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 13 mins ago
J
Digital Task and Project Support Lead
Jacobs
Calgary, AB
- $85,000 to $100,000 USD / year
- Full-time
Jacobs is seeking a Digital Task and Project Support Lead to support our internal and client‑facing digital delivery teams with the implementation of digital services across sectors, with a…
Added 13 mins ago
SI
Account Executive
Supra ITS
Mississauga, ON
- Full-time
…ITS operates with 650+ employees worldwide, including Network Operations Centers (NOCs) in Canada and India, ensuring 24/7 IT support and seamless service…
Added 13 mins ago
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Project Manager 2 - Buildings
Graham
Calgary, AB
- Full-time
Graham is actively recruiting for a Project Manager supporting the Buildings Division. Reporting to the Operations Management, the Project Manager is responsible for providing overall…
Added 14 mins ago
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Senior Manager, Product Development and Delivery
CIBC
Toronto, ON
- Full-time
As a member of CIBC’s team, the Senior Manager, Product Development and Delivery is a seasoned technology delivery leader responsible for overseeing complex projects and a portfolio of…
Added 14 mins ago
BC
QA/QC Coordinator, Electrical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the Quality Manager in the development and implementation of the Project Quality Plan
Added 14 mins ago
BC
QA/QC Coordinator, Civil – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the Quality Manager in the development and implementation of the Project Quality Plan
Added 14 mins ago
BC
QA/QC Coordinator, Mechanical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
Support the Quality Manager in the development and implementation of the Project Quality Plan
Added 14 mins ago
Manager, OOH Direct Activation
WPP Media
Toronto, ON
WPP Media is looking for an experienced, strategic, and high-impact media professional to join our team as Manager, Direct Activation in Toronto.
Added 29 mins ago
VP
System Integration Project Manager
Vista Projects Limited
Calgary, AB
- Full-time
The System Integration Project Manager leads the delivery of SI projects at the intersection of engineering data, application development and emerging AI tooling. This role coordinates the…
Added 29 mins ago
TT
Manager Of Real Estate - Regional Director
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
We’re seeking a Manager Of Real Estate – Regional Director to lead the development and execution of TJX Canada’s regional real estate strategy for Central or Eastern Canada markets &…
Added 43 mins ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
…developing the IT function to effectively support the organization's operations, growth, and…
Added 43 mins ago
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Offset & Industrial Cooperation Manager-EN
CAE
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
CAE is looking for an Offset & Industrial Cooperation (“O&IC”) Manager who will primarily manage a portfolio of O&IC obligations, namely Industrial and Technological Benefits (ITB)…
Added 43 mins ago
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Junior Project Manager
Westpower Equipment Ltd.
Calgary, AB
- Full-time
The Junior Project Manager is responsible for coordinating a portfolio of approximately 30 concurrent manufactured parts orders, from order handoff through engineering, procurement, vendor…
Added 43 mins ago
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Associate Portfolio Manager
Gold Investment Management Ltd.
AB · Edmonton, AB
- Full-time
…company located in downtown Edmonton. We are seeking a Portfolio Manager to join our team. We are hoping to fill the role with an individual who is team oriented, and passionate about…
Added 43 mins ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
…Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in daily operations. They will thrive in a dynamic and constantly evolving…
Added 43 mins ago
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Site Superintendent
W3Global
Halifax, NS
- $120,000 to $150,000 CAD / year
- Full-time
Serve as the primary liaison between the site and the Project Manager, providing regular reporting on progress, risks, and site conditions.
Added 43 mins ago
C
Offset & Industrial Cooperation Manager-EN
CAE
Montreal, QC
- Full-time
CAE is looking for an Offset & Industrial Cooperation (“O&IC”) Manager who will primarily manage a portfolio of O&IC obligations, namely Industrial and Technological Benefits (ITB)…
Added 43 mins ago
SI
Account Manager
Supra ITS
Mississauga, ON
- $70,000 to $77,000 USD / year
- Full-time
There is an immediate need for a Account Manager located in the Greater Toronto Area, Ontario (Mississauga head office; field-based across the GTA and Southern Ontario) at SupraITS. If you…

Hays

Office Manager

Toronto, ON, Canada

$90,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 5+ years of experience in architecture, engineering, construction, or professional services environments.
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Manager - Architecture Firm - Downtown Toronto (Hybrid 3 days in office | 2 days work from home)

Compensation: $90,000-$100,000 + total package

This role is responsible for overseeing the administrative, financial, and project coordination functions of an architecture firm to ensure efficient operations, project profitability, and workforce management.

Key Responsibilities

Manage the day-to-day operational and administrative functions of the architecture practice. (ie. Coordinate with project managers and principals to ensure projects remain on budget and meet financial targets)
Support invoicing, accounts receivable, accounts payable, and consultant payment processes.
Develop, maintain, and monitor annual company budgets and department financial plans.
Prepare quarterly and annual financial forecasts to support strategic decision-making.
Track project budgets and monitor expenditures.
Assist in Hiring process.
Application renewals for Annual Professional Association fees and License requirements.
Generating and processing payroll (Ceridian, ADP)
Support other departments with miscellaneous administration and clerical based duties (ie. Review top-up insurance requirements for Marketing's proposal submissions)
Generate project fee proposals and issue Consultant contracts.

Qualifications

5+ years of experience in architecture, engineering, construction, or professional services environments.
Strong knowledge of budgeting, forecasting, project management, and financial reporting.
Experience with financial management software (ie. Ajera)
Excellent organizational, analytical, communication, and leadership skills.

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More about this job

Responsibilities

Oversee the architecture practice’s administrative and operational functions, coordinating with project managers and principals to monitor project budgets, profitability, and financial targets. Manage financial processes including invoicing, payables, receivables, payroll, budgeting, and forecasting, while supporting hiring, licensing renewals, proposals, and consultant contracts.

Requirements

Requires at least 5 years of experience in architecture, engineering, construction, or professional services, along with knowledge of budgeting, forecasting, project management, and financial reporting. Candidates should have experience with financial management software such as Ajera and strong organizational, analytical, communication, and leadership skills.

Skills

Office Operations
Administrative Management
Budgeting
Financial Forecasting
Financial Reporting
Project Budget Tracking
Accounts Payable
Accounts Receivable
Invoicing
Payroll Processing
Project Coordination
Hiring Support
Proposal Preparation
Consultant Contracting
Organizational Skills
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Office Management
Administrative Operations
Project Coordination
Project Profitability
Budgeting
Financial Forecasting
Financial Reporting
Project Budgets
Expenditure Tracking
Invoicing
Accounts Receivable
Accounts Payable
Consultant Payments
Payroll
Ceridian
ADP
Ajera
Hiring
Professional Association Fees
Licensing Requirements
Fee Proposals
Consultant Contracts
Insurance Requirements
Construction
Engineering

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