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Added 12 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
…and translate raw system data into clear recommendations for executive…
Added 12 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
…and translate raw system data into clear recommendations for executive…
Added 1 day ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
…and translate raw system data into clear recommendations for executive…
Added 1 day ago
PC
Cloud Architecture & Engineering, Director
Pwc Canada
Ottawa, ON · Toronto, ON
- Full-time
Serve as a trusted advisor to executive-level stakeholders, helping them define and execute cloud strategies and operating models.
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…Engagement Coordinator. On occasion, the position will also provide executive support to the department…
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
3+ years of administrative, office coordination, executive support experience.
Added 1 day ago
SP
Business Strategy Senior Manager - Canadian Public Sector Experience Services
Salesforce Partner Canada
ON · Ontario, Canada
- Full-time
…including scoping, proposal development, RFP responses, and executive presentations. Comfortable pitching to C-suite executives, including strong objection-handling…
Added 1 day ago
ST
Director of Finance and Administration
Scout Talent
ON · Ontario, Canada
- $150,000 to $180,000 CAD / year
- Full-time
Reporting to the Executive Director, you will provide strategic leadership across the Nation’s corporate functions. These are financial governance, human resources, policy and planning,…
Added 1 day ago
TS
26-75 Corporate Financial Analyst (18 months, Casual)
Technical Safety BC
Vancouver, BC
- Full-time
Prepare detailed written analysis reports for presentation to Executive, various committees of the Board of Directors and the Management Discussion and Analysis report.
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
…Engagement Coordinator. On occasion, the position will also provide executive support to the department…
Added 1 day ago
CM
Shift Administrator FT 2026-7058
Cambridge Memorial Hospital
Cambridge, ON
- Other
Reporting directly to the Manager of the Emergency Department, the Shift Administrator is an integral role in the hospital. The role provides direction to the staffing office as well as…
Added 2 days ago
MC
Responsable administratif/ Head of Administration
Makivik Corporation
Montreal, QC · St Laurent, Quebec
- Full-time
Oversee organizing all meetings including Executive, Board, Annual General Meeting (AGM), and employee events (South);
Added 2 days ago
S
Senior Consultant, Microsoft Security Engineer – Purview & AI Protection
Slalom
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Present technical and business recommendations to executive leadership.
Added 2 days ago
S
Senior Consultant, Microsoft Security Engineer – Purview & AI Protection
Slalom
Calgary, AB
- Full-time
Present technical and business recommendations to executive leadership.
Added 2 days ago
D-
Administrateur Cloud
DELAN - IT Talent Solutions
Brossard, QC
- Full-time
The Cloud Administrator will play a key role in managing, planning, and implementing a multinational corporation's infrastructure migration to the cloud.
Added 2 days ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 2 days ago
KG
IAM Architect
Kinross Gold Corporation
Toronto, ON
- Full-time
Added 2 days ago
PC
Manager, Payroll - Canada
Parfums Christian Dior
Toronto, ON
- Full-time
Elevate the Payroll Administrator through cross-training, mentoring, knowledge sharing, and the continuous development of Canada payroll and tax expertise.
Added 2 days ago
People Analytics & Automation Specialist
Opendoor
Toronto, ON
Systems & Data Quality: Work alongside the Rippling/HRIS administrator to build automations on top of Rippling and strengthen the team’s data infrastructure. Validate definitions, units,…
Added 2 days ago
TF
Physician Executive Assistant
TRIO Fertility
Toronto, ON
- Full-time
…patient-focused environment? We’re looking for a dedicated Physician Executive Assistant (also referred to as Medical Office Administrator) to support one of our physicians and play a key…
Added 2 days ago
TO
Director Of Care
THE ONEILL CENTRE
Toronto, ON
- Full-time
Reporting to the Administrator/Executive Director, and through management to the Board of Directors in accordance with the home’s governance structure, the Director of Care (DOC) is the…
Added 3 days ago
RI
Senior Administrator
Recruiting in Motion
Vaughan, ON
- Full-time
Our client, located in Vaughan, is seeking an organized, proactive Senior Administrator to provide executive support and coordinate daily office operations.
Added 3 days ago
Branch Administrator
Government of Alberta
AB
The Executive Council plays a vital role in shaping Alberta’s strategic direction and enabling effective government decision making. Within this environment, the Intergovernmental and…
Added 3 days ago
B
Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.
Added 3 days ago
SM
RQ00793 – Project Manager/Leader – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Certification Required: ServiceNow Certified System Administrator (CSA)

Hays

Office Manager / EA (Construction Company)

Richmond Hill, ON, Canada

$65,000 to $78,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $65,000 to $78,000 CAD / year
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Posting language: English
Posted: Oct 1, 2026

Original job description

About the Company

Our client is a well-established mid-sized construction company with a strong reputation for delivering high-quality commercial, industrial, and institutional projects across the Greater Toronto Area. Due to continued growth, they are seeking an experienced Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to the company executives.

Position Overview

The Office Manager / Executive Assistant serves as the central hub of the organization, ensuring the efficient operation of the head office while acting as a trusted right-hand support to the Partner(s). This role requires a highly organized, proactive, and professional individual capable of managing competing priorities in a fast-paced construction environment. This is an IN OFFICE role 5 days per week.

Key Responsibilities

Office Management

Oversee the daily operations of the office, ensuring smooth and efficient business activities.
Manage office administration processes, systems, and procedures.
Coordinate office supplies, equipment, maintenance, and vendor relationships.
Assist with onboarding new employees, workspace setup, and office orientation.
Support company events, meetings, staff functions, and team-building activities.
Maintain corporate records, policies, filing systems, and confidential documentation.
Liaise with field staff, project teams, subcontractors, suppliers, and clients as required.

Executive Assistant Support to the Partner(s)

Manage the Partner's calendar, appointments, travel arrangements, and meeting schedules.
Prepare meeting agendas, presentations, correspondence, reports, and other executive documents.
Screen and prioritize emails, phone calls, and incoming requests.
Coordinate internal and external meetings, including boardroom bookings and logistics.
Take meeting minutes and track action items to completion.
Assist with special projects, research assignments, and strategic initiatives.
Maintain strict confidentiality regarding company, employee, and client information.

Human Resources & Corporate Support

Support recruitment activities including interview coordination and candidate communication.
Maintain employee records and assist with benefits and HR administration.
Support company compliance requirements and corporate initiatives.

Qualifications

4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Previous experience within construction, engineering, development, or related industries is strongly preferred.
Exceptional organizational, multitasking, and time-management skills.
Strong verbal and written communication abilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience working with accounting, project management, or construction management software is considered an asset.
Professional, proactive, and highly discreet when handling confidential information.

What You'll Receive

Competitive salary and benefits package.
Opportunity to work directly with senior leadership and influence business operations.
Stable and growing organization with a strong project pipeline.
Collaborative and entrepreneurial work environment.
Long-term career growth opportunities within a respected construction company.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply About employer

More about this job

Responsibilities

Oversee daily office operations, administration, vendors, records, onboarding, and coordination with construction teams and external partners. Provide executive support to the Partner(s) by managing schedules, communications, meetings, documents, and special projects, while also assisting with recruitment, employee records, and HR administration.

Requirements

Requires at least four years of experience as an Office Manager, Executive Assistant, or Senior Administrator; experience in construction, engineering, development, or a related industry is strongly preferred. Candidates should have strong organizational and communication skills, advanced Microsoft Office proficiency, discretion, and preferably familiarity with accounting, project management, or construction management software.

Skills

Office Management
Executive Assistance
Calendar Management
Travel Coordination
Meeting Coordination
Document Preparation
Email and Phone Screening
Minute Taking
Action Item Tracking
Office Administration
Vendor Management
Employee Onboarding
Recruitment Coordination
Human Resources Administration
Microsoft Office
Confidentiality

Benefits

Competitive Salary
Benefits Package
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Commercial Projects
Industrial Projects
Institutional Projects
Office Management
Executive Assistant
Office Operations
Office Administration
Vendor Relationships
Employee Onboarding
Corporate Records
Confidential Documentation
Calendar Management
Travel Arrangements
Meeting Agendas
Presentations
Correspondence
Meeting Minutes
Action Items
Special Projects
Recruitment Coordination
Employee Records
Benefits Administration
Compliance
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams

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