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Added 4 mins ago
P
restaurant assistant manager
Petro-Canada
Moncton, NB
- Full-time
Plan, organize, direct, control and evaluate daily operations
Added 4 mins ago
SH
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Diagnostic Imaging (DI) Manager of Operations, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 5 mins ago
MU
Communications Assistant B (Scribe - Proficient in Greek and English)
McGill University
Montreal, QC · Redpath Library
- Part-time
Added 19 mins ago
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Administrative Assistant - Odette Cancer Centre - Regular Part-Time - 2026-18613 (2026-18613)
Sunnybrook
Toronto, ON
- Part-time
Reporting to the Director of Operations in collaboration with the Head, Surgical Oncology, Odette Cancer Program at Sunnybrook Health Sciences Centre and the Regional Surgical Oncology…
Added 21 mins ago
TT
Assistant Store Manager Winners Homesense Summit Shopping Centre
The TJX Companies, Inc.
Kamloops, BC
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 35 mins ago
H
restaurant assistant manager
Harvey's
Oshawa, ON
- Full-time
Plan, organize, direct, control and evaluate daily operations
Added 35 mins ago
Customer Experience Manager
Laura Canada
Saskatoon, SK
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 49 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Hours of Work: In order to provide the necessary patient care, our operations run 24/7. There is the expectation that you are available to work weekdays, weekends and all shifts (days,…
Added 49 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 49 mins ago
AH
Pharmacy Assistant
Alberta Health Services
Beaverlodge, AB
- Part-time
Are you ready to make a meaningful impact in healthcare? As a Pharmacy Assistant in Beaverlodge, you’ll play a key role in ensuring patients across Alberta receive safe, timely, and…
Added 50 mins ago
EF
Pouch Assistant (Floater) - Morning / Eve Shift Flexibility
ePac Flexible Packaging
Mississauga, ON
- Full-time
Support other parts of the operations including press assistant, slitting, and lamination as and when required
Added 50 mins ago
TS
Assistant Store Manager
The Salvation Army Canada and Bermuda Territory
Brantford, ON
- Full-time
Support the Store Manager in ensuring all cash operations are carried out according to Salvation Army Policy and Procedures and nightly deposits are secure
Added 1 hour ago
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Managing Director, Assistant Chief Counsel
Manulife
Toronto, ON
- Full-time
Manulife seeks a Managing Director, Assistant Chief Counsel with 8+ years of meaningful transactional legal experience involving the structuring, negotiation and managing of complex private…
Added 1 hour ago
GC
Surveillance Operator (Part-time) - Pickering
Great Canadian Entertainment
Pickering, ON
- Part-time
…theft, fraud and abuse, using surveillance techniques to monitor operations and gaming activities, while establishing and contributing to a safe and welcoming work environment for all team…
Added 1 hour ago
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Assistant Director of Care - Full time Evening - Tendercare Living Centre
Extendicare
Toronto, ON · Assist - Tendercare LTC (McNicoll Ave)
- Full-time
ASSISTANT DIRECTOR OF CARE, TENDERCARE LIVING CENTRE
Added 1 hour ago
Software Development Engineer, Alexa Connections
Amazon
Vancouver, BC
Alexa Connections aspires to make Alexa+ the world’s most trusted connection assistant for getting things done and creating moments of joy. Our vision emphasizes a) Trust as our foundation…
Added 1 hour ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Joliette, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Rouyn-Noranda, QC
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Longueuil, QC · GREENFIELD PARK, QC
Added 1 hour ago
WP
Ticketing Services & Entertainment Coordinator
Westerner Park
Red Deer, AB
- Full-time
Support the creation, management, and publishing of staff schedules for Box Office operations, event days, and seasonal requirements under the direction of the Assistant Manager.
Added 1 hour ago
SJ
Assistant Store Manager - Peoples Jewellers - Lime Ridge Mall
Signet Jewelers
Hamilton, ON · Canada - Lime Ridge Mall - Hamilton, ON
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 2 hours ago
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Assistant Facilities Manager
Cushman & Wakefield
Toronto, ON
- Full-time
Under the strategic direction of the Facilities Manager, the Assistant Facilities Manager plays a pivotal role in ensuring the seamless operation of a designated facility, portfolio of…
Added 2 hours ago
FB
Assistant Meat Manager
Farm Boy Inc.
Ottawa, ON
- From $21 CAD / hour
- Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 2 hours ago
AH
Assistant Head Nurse - Patient Care Coordinator
Alberta Health Services
Wetaskiwin, AB
- Part-time
…taken. Ensuring policies are adhered to directly affecting the operations of the site in consultation with Director and…
Added 2 hours ago
Richmond (3) - Keyholder
Zwilling J.A. Henckels Canada Ltd
Richmond, BC
Enforce store standards in the absence of store manager or assistant manager.

Hays

Office Manager / EA (Construction Company)

Richmond Hill, ON, Canada

$65,000 to $78,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $78,000 CAD / year
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Posting language: English
Posted: Oct 1, 2026

Original job description

About the Company

Our client is a well-established mid-sized construction company with a strong reputation for delivering high-quality commercial, industrial, and institutional projects across the Greater Toronto Area. Due to continued growth, they are seeking an experienced Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to the company executives.

Position Overview

The Office Manager / Executive Assistant serves as the central hub of the organization, ensuring the efficient operation of the head office while acting as a trusted right-hand support to the Partner(s). This role requires a highly organized, proactive, and professional individual capable of managing competing priorities in a fast-paced construction environment. This is an IN OFFICE role 5 days per week.

Key Responsibilities

Office Management

Oversee the daily operations of the office, ensuring smooth and efficient business activities.
Manage office administration processes, systems, and procedures.
Coordinate office supplies, equipment, maintenance, and vendor relationships.
Assist with onboarding new employees, workspace setup, and office orientation.
Support company events, meetings, staff functions, and team-building activities.
Maintain corporate records, policies, filing systems, and confidential documentation.
Liaise with field staff, project teams, subcontractors, suppliers, and clients as required.

Executive Assistant Support to the Partner(s)

Manage the Partner's calendar, appointments, travel arrangements, and meeting schedules.
Prepare meeting agendas, presentations, correspondence, reports, and other executive documents.
Screen and prioritize emails, phone calls, and incoming requests.
Coordinate internal and external meetings, including boardroom bookings and logistics.
Take meeting minutes and track action items to completion.
Assist with special projects, research assignments, and strategic initiatives.
Maintain strict confidentiality regarding company, employee, and client information.

Human Resources & Corporate Support

Support recruitment activities including interview coordination and candidate communication.
Maintain employee records and assist with benefits and HR administration.
Support company compliance requirements and corporate initiatives.

Qualifications

4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Previous experience within construction, engineering, development, or related industries is strongly preferred.
Exceptional organizational, multitasking, and time-management skills.
Strong verbal and written communication abilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience working with accounting, project management, or construction management software is considered an asset.
Professional, proactive, and highly discreet when handling confidential information.

What You'll Receive

Competitive salary and benefits package.
Opportunity to work directly with senior leadership and influence business operations.
Stable and growing organization with a strong project pipeline.
Collaborative and entrepreneurial work environment.
Long-term career growth opportunities within a respected construction company.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply About employer

More about this job

Responsibilities

Oversee daily office operations, administration, vendors, records, onboarding, and coordination with construction teams and external partners. Provide executive support to the Partner(s) by managing schedules, communications, meetings, documents, and special projects, while also assisting with recruitment, employee records, and HR administration.

Requirements

Requires at least four years of experience as an Office Manager, Executive Assistant, or Senior Administrator; experience in construction, engineering, development, or a related industry is strongly preferred. Candidates should have strong organizational and communication skills, advanced Microsoft Office proficiency, discretion, and preferably familiarity with accounting, project management, or construction management software.

Skills

Office Management
Executive Assistance
Calendar Management
Travel Coordination
Meeting Coordination
Document Preparation
Email and Phone Screening
Minute Taking
Action Item Tracking
Office Administration
Vendor Management
Employee Onboarding
Recruitment Coordination
Human Resources Administration
Microsoft Office
Confidentiality

Benefits

Competitive Salary
Benefits Package
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Commercial Projects
Industrial Projects
Institutional Projects
Office Management
Executive Assistant
Office Operations
Office Administration
Vendor Relationships
Employee Onboarding
Corporate Records
Confidential Documentation
Calendar Management
Travel Arrangements
Meeting Agendas
Presentations
Correspondence
Meeting Minutes
Action Items
Special Projects
Recruitment Coordination
Employee Records
Benefits Administration
Compliance
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams

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