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Added 11 mins ago
Associate, Program Management
L3Harris Technologies
Montreal, QC
The Associate in Program Management supports the Program Manager in planning, executing, and delivering projects within scope, budget, and timeline.
Added 11 mins ago
Manager, Corporate Strategic Project Delivery
Newfoundland Labrador Liquor Corporation
St. John's, NL
Full-time
Added 11 mins ago
Director, Learning & Development
Indigo Books & Music
Toronto, ON
$125,000 to $170,000 CAD / year
Full-time
Added 26 mins ago
Senior Finance Manager
WalterFedy
Kitchener, ON
Full-time
The Senior Finance Manager is a key member of our leadership team. You'll oversee the financial operations of multiple businesses, including our architecture and engineering consulting…
Added 26 mins ago
Senior Sourcing Analyst
KIT Recruitment
Toronto, ON · Etobicoke, ON
$72,000 to $80,000 CAD / year
Full-time
…manufacturing, CPG, or food & beverage. Reporting to the Sr. Sourcing Manager, you’ll play an important role in developing raw material sourcing strategies, analyzing market trends,…
Added 26 mins ago
Project Manager
Brunel
Calgary, AB
$110 to $125 CAD / hour
Contract
We are seeking a highly organized and proactive Project Manager to lead the planning, execution, and delivery of projects within the Boundary Apps portfolio. This role involves…
Added 26 mins ago
Project Manager
iA Financial Group (Industrial Alliance)
Montreal, QC
Full-time
As a Project Manager, you will play a key role in leading technology initiatives supporting the Human Resources sector. You will share project leadership with business partners and be…
Added 26 mins ago
Area Manager
EB Games Canada
NB · New Brunswick, Canada
$60,000 to $70,000 CAD / year
Full-time
We are seeking an Area Manager to oversee 8 locations across New Brunswick, Newfoundland, and PEI. In this role, you will lead and empower store teams to maximize results, ensuring we…
Added 26 mins ago
Senior Program Manager
Hitachi Rail
Toronto, ON
Full-time
Hitachi Rail is looking for an enthusiastic self-motivated Senior Program Manager –
Added 26 mins ago
Account Specialist
Pomp & Circumstance PR
Toronto, ON
Full-time
Added 26 mins ago
Senior Construction Manager - Ontario Line Project
Hitachi Rail
Toronto, ON
Full-time
Hitachi Rail is looking for an enthusiastic self-motivated Sr. Construction Manager
Added 26 mins ago
OCS Senior Engineer
Hitachi Rail
Mississauga, ON
Full-time
Added 27 mins ago
Manager, Logistics
Estruxture Data Centers
AB · Rocky View County, Alberta
Full-time
Added 27 mins ago
Gestionnaire, logistique / Manager, Logistics
Estruxture Data Centers
Montreal, QC
Full-time
Added 41 mins ago
PLAN BUILD SPECIALIST- CONTRACT 12 MONTHS (HYBRID)
Green Shield Canada
Toronto, ON · Windsor, ON
Added 56 mins ago
Senior Agile Project Manager
TSR Consulting
Toronto, ON
Full-time
TSR Consulting is currently seeking a highly motivated Senior Agile Project Manager for an onsite opportunity in Halifax, Montreal, Toronto, CN
Added 56 mins ago
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
Full-time
Added 56 mins ago
Water Resources Project Specialist
Upper Thames River Conservation Authority
London, ON
Full-time
Added 56 mins ago
Project Manager
AMBICO Limited
Ottawa, ON
Full-time
Added 56 mins ago
Efficacité de la Flotte, Gestionnaire de programme / Fleet Efficiency , Program Manager
Airbus Aircraft
Montreal, QC
Full-time
Added 56 mins ago
Responsable Programmes Support Client / In-Service Program Manager
Airbus Aircraft
Montreal, QC
Full-time
Responsable Programme - Support Client / In-Service Program Manager
Added 56 mins ago
Senior Associate, Audit
PKF ANTARES
Calgary, AB
Full-time
Added 56 mins ago
Specialist, Safety Programs and Projects
NAV CANADA
Ottawa, ON
Full-time
Added 56 mins ago
Project Manager (Heavy Fabrication)
BWXT
Cambridge, ON
Added 56 mins ago
Project Manager
Fletcher Building
Hamilton, ON
In this role you'll take ownership of project delivery from planning through to completion, ensuring strong safety, commercial, programme and client

Hays

Office Manager / EA (Construction Company)

Richmond Hill, ON, Canada

Pay: $65,000 to $78,000 CAD / year
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

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Original job description

About the Company

Our client is a well-established mid-sized construction company with a strong reputation for delivering high-quality commercial, industrial, and institutional projects across the Greater Toronto Area. Due to continued growth, they are seeking an experienced Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to the company executives.

Position Overview

The Office Manager / Executive Assistant serves as the central hub of the organization, ensuring the efficient operation of the head office while acting as a trusted right-hand support to the Partner(s). This role requires a highly organized, proactive, and professional individual capable of managing competing priorities in a fast-paced construction environment. This is an IN OFFICE role 5 days per week.

Key Responsibilities

Office Management

Oversee the daily operations of the office, ensuring smooth and efficient business activities.
Manage office administration processes, systems, and procedures.
Coordinate office supplies, equipment, maintenance, and vendor relationships.
Assist with onboarding new employees, workspace setup, and office orientation.
Support company events, meetings, staff functions, and team-building activities.
Maintain corporate records, policies, filing systems, and confidential documentation.
Liaise with field staff, project teams, subcontractors, suppliers, and clients as required.

Executive Assistant Support to the Partner(s)

Manage the Partner's calendar, appointments, travel arrangements, and meeting schedules.
Prepare meeting agendas, presentations, correspondence, reports, and other executive documents.
Screen and prioritize emails, phone calls, and incoming requests.
Coordinate internal and external meetings, including boardroom bookings and logistics.
Take meeting minutes and track action items to completion.
Assist with special projects, research assignments, and strategic initiatives.
Maintain strict confidentiality regarding company, employee, and client information.

Human Resources & Corporate Support

Support recruitment activities including interview coordination and candidate communication.
Maintain employee records and assist with benefits and HR administration.
Support company compliance requirements and corporate initiatives.

Qualifications

4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Previous experience within construction, engineering, development, or related industries is strongly preferred.
Exceptional organizational, multitasking, and time-management skills.
Strong verbal and written communication abilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience working with accounting, project management, or construction management software is considered an asset.
Professional, proactive, and highly discreet when handling confidential information.

What You'll Receive

Competitive salary and benefits package.
Opportunity to work directly with senior leadership and influence business operations.
Stable and growing organization with a strong project pipeline.
Collaborative and entrepreneurial work environment.
Long-term career growth opportunities within a respected construction company.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply About employer

More about this job

Responsibilities

Oversee daily office operations, administration, vendors, records, onboarding, and coordination with construction teams and external partners. Provide executive support to the Partner(s) by managing schedules, communications, meetings, documents, and special projects, while also assisting with recruitment, employee records, and HR administration.

Requirements

Requires at least four years of experience as an Office Manager, Executive Assistant, or Senior Administrator; experience in construction, engineering, development, or a related industry is strongly preferred. Candidates should have strong organizational and communication skills, advanced Microsoft Office proficiency, discretion, and preferably familiarity with accounting, project management, or construction management software.

Skills

Office Management
Executive Assistance
Calendar Management
Travel Coordination
Meeting Coordination
Document Preparation
Email and Phone Screening
Minute Taking
Action Item Tracking
Office Administration
Vendor Management
Employee Onboarding
Recruitment Coordination
Human Resources Administration
Microsoft Office
Confidentiality

Benefits

Competitive Salary
Benefits Package
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Commercial Projects
Industrial Projects
Institutional Projects
Office Management
Executive Assistant
Office Operations
Office Administration
Vendor Relationships
Employee Onboarding
Corporate Records
Confidential Documentation
Calendar Management
Travel Arrangements
Meeting Agendas
Presentations
Correspondence
Meeting Minutes
Action Items
Special Projects
Recruitment Coordination
Employee Records
Benefits Administration
Compliance
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams

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