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Added 16 mins ago
Sr. SAP BO Consultant
Aarorn Technologies Inc
Markham, ON
$65 CAD / hour
Contract
We are seeking a skilled SAP BO Developer to design, develop, maintain, and support SAP BusinessObjects reporting and analytics solutions. The ideal candidate will have experience in SAP…
Added 16 mins ago
Intern, Developer (Winter 2027)
Bombardier
Mississauga, ON
$17.95 to $31 CAD / hour
Volunteer
Prepare governance materials, technical documentation, and project updates for operational improvement projects reviewed by senior management.
Added 16 mins ago
Registered Nurse
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
…Consideration will be given to new graduates who have completed their senior practicum on a Labour and Delivery…
Added 16 mins ago
Head of External Relations (Canadian Nationals Only) (P)
IOM
Ottawa, ON
Full-time
Under the administrative supervision of the Head of Office, IOM Canada and the technical supervision of the Senior Director, Strategy and External Engagement in HQ, the Head of External…
Added 31 mins ago
Embedded Software Engineer (C/C++), Machine Learning
Qualcomm
Markham, ON
Full-time
1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director and above).
Added 46 mins ago
Pharmacy Assistant, L1
CareRx Corporation
Burnaby, BC
$18 to $22 USD / hour
Full-time
Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
Added 46 mins ago
CONDOMINIUM MANAGER
Duka Property Management Inc.
Mississauga, ON
Full-time
…aspects of a Condominium Corporation, working closely with Senior Management, Board of Directors, residents, trades, and on-site…
Added 46 mins ago
Quality Assurance - Vice President
iCapital
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Vice President of Quality Assurance is a senior executive leader reporting directly to the Chief Technology Officer, responsible for shaping and executing (Hexure, now a part of…
Added 1 hour ago
Commercial Litigation Associate (2-3 Years Call)
gpac
Edmonton, AB
$93,400 to $129,900 CAD / year
Full-time
Support senior litigators on complex commercial disputes
Added 1 hour ago
Apprentice Instrumentation
PTW Energy Services
Alexis Whitecourt 232, AB · Whitecourt, AB
Full-time
Support journeymanand senior tradespeople with day-to-day field tasks
Added 1 hour ago
Senior Clinical Research Associate
ICON Strategic Solutions
Canada
Full-time
As a Senior CRA at ICON Plc, you will oversee and manage clinical trial activities to ensure they are conducted according to protocol, regulatory requirements, and industry standards. We…
Added 1 hour ago
Intermediate Software Engineer
AltaML
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
Technical Autonomy: Resolves the large majority of technical blockers independently, without routinely escalating to senior engineers.
Added 1 hour ago
VP of Business Development
OIP Insurtech
London, ON
Full-time
Established senior-level network across insurers, MGAs, brokers, and other specialty insurance organizations
Added 1 hour ago
Pharmacy Assistant (Union)
CareRx Corporation
Sudbury, ON
$19.21 USD / hour
Full-time
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada's trusted leader in specialty pharmacy services for long-term care,…
Added 1 hour ago
Implementation Specialist (Software)
TAG Software Group
Canada
Full-time
…automation. You’ll work closely with a Project Manager and senior team members who will guide your development as you learn our platform, tools, and delivery process. This role is ideal for…
Added 1 hour ago
AVP, Reinsurance Solutions
BMO Insurance
Toronto, ON
Full-time
…analyze and present conclusions, recommendations and findings to Senior…
Added 1 hour ago
Full Stack Engineer
TEEMA
Brampton, ON
$110,000 to $140,000 CAD / year
Contract
We are hiring a Senior Full Stack Developer for a permanent opportunity supporting advanced robotics and space operations technology.
Added 1 hour ago
Senior QA Engineer – Mobile Testing (Field Mobility)
W3Global
Canada
Full-time
Senior QA Engineer - Mobile Testing (Field Mobility)
Added 1 hour ago
Registered Technologist - X-Ray
William Osler Health System
Toronto, ON · Etobicoke, Ontario
Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 1 hour ago
Registered Technologist - X-Ray
William Osler Health System
Toronto, ON · Etobicoke, Ontario
Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 1 hour ago
Registered Technologist - X-Ray
William Osler Health System
Toronto, ON · Etobicoke, Ontario
Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 1 hour ago
Registered Technologist - General X-Ray Radiology
William Osler Health System
Toronto, ON · Etobicoke, Ontario
Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 1 hour ago
Center Director
FB Education Services
Calgary, AB
Full-time
Added 1 hour ago
Graphic Designer
Rooted Studio
Toronto, ON
Full-time
Support web and UI design with our web developer as projects requireWhat We're Looking For
Added 1 hour ago
System Protection Engineer III
TRC Companies, Inc.
Calgary, AB
Full-time
…Engineering group within the Power Sector at TRC is seeking a Senior System Protection Engineer (Engineer III) to work closely with a diverse team of System Protection and Automation &…

Hays

Office Manager / EA (Construction Company)

Richmond Hill, ON, Canada

Pay: $65,000 to $78,000 CAD / year
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

About the Company

Our client is a well-established mid-sized construction company with a strong reputation for delivering high-quality commercial, industrial, and institutional projects across the Greater Toronto Area. Due to continued growth, they are seeking an experienced Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to the company executives.

Position Overview

The Office Manager / Executive Assistant serves as the central hub of the organization, ensuring the efficient operation of the head office while acting as a trusted right-hand support to the Partner(s). This role requires a highly organized, proactive, and professional individual capable of managing competing priorities in a fast-paced construction environment. This is an IN OFFICE role 5 days per week.

Key Responsibilities

Office Management

Oversee the daily operations of the office, ensuring smooth and efficient business activities.
Manage office administration processes, systems, and procedures.
Coordinate office supplies, equipment, maintenance, and vendor relationships.
Assist with onboarding new employees, workspace setup, and office orientation.
Support company events, meetings, staff functions, and team-building activities.
Maintain corporate records, policies, filing systems, and confidential documentation.
Liaise with field staff, project teams, subcontractors, suppliers, and clients as required.

Executive Assistant Support to the Partner(s)

Manage the Partner's calendar, appointments, travel arrangements, and meeting schedules.
Prepare meeting agendas, presentations, correspondence, reports, and other executive documents.
Screen and prioritize emails, phone calls, and incoming requests.
Coordinate internal and external meetings, including boardroom bookings and logistics.
Take meeting minutes and track action items to completion.
Assist with special projects, research assignments, and strategic initiatives.
Maintain strict confidentiality regarding company, employee, and client information.

Human Resources & Corporate Support

Support recruitment activities including interview coordination and candidate communication.
Maintain employee records and assist with benefits and HR administration.
Support company compliance requirements and corporate initiatives.

Qualifications

4+ years of experience as an Office Manager, Executive Assistant, or Senior Administrator.
Previous experience within construction, engineering, development, or related industries is strongly preferred.
Exceptional organizational, multitasking, and time-management skills.
Strong verbal and written communication abilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience working with accounting, project management, or construction management software is considered an asset.
Professional, proactive, and highly discreet when handling confidential information.

What You'll Receive

Competitive salary and benefits package.
Opportunity to work directly with senior leadership and influence business operations.
Stable and growing organization with a strong project pipeline.
Collaborative and entrepreneurial work environment.
Long-term career growth opportunities within a respected construction company.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

Apply About employer

More about this job

Responsibilities

Oversee daily office operations, administration, vendors, records, onboarding, and coordination with construction teams and external partners. Provide executive support to the Partner(s) by managing schedules, communications, meetings, documents, and special projects, while also assisting with recruitment, employee records, and HR administration.

Requirements

Requires at least four years of experience as an Office Manager, Executive Assistant, or Senior Administrator; experience in construction, engineering, development, or a related industry is strongly preferred. Candidates should have strong organizational and communication skills, advanced Microsoft Office proficiency, discretion, and preferably familiarity with accounting, project management, or construction management software.

Skills

Office Management
Executive Assistance
Calendar Management
Travel Coordination
Meeting Coordination
Document Preparation
Email and Phone Screening
Minute Taking
Action Item Tracking
Office Administration
Vendor Management
Employee Onboarding
Recruitment Coordination
Human Resources Administration
Microsoft Office
Confidentiality

Benefits

Competitive Salary
Benefits Package
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Commercial Projects
Industrial Projects
Institutional Projects
Office Management
Executive Assistant
Office Operations
Office Administration
Vendor Relationships
Employee Onboarding
Corporate Records
Confidential Documentation
Calendar Management
Travel Arrangements
Meeting Agendas
Presentations
Correspondence
Meeting Minutes
Action Items
Special Projects
Recruitment Coordination
Employee Records
Benefits Administration
Compliance
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams

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