Procurement Coordinator

Project Coordinator

📍 Location: Brampton

🏢 Work Arrangement: Hybrid (4 days onsite, 1 day remote)

📅 Contract Duration: 6 Months

💰 Pay Rate: $35/hour (T4)

About the Role

We are seeking a highly organized and proactive Project Coordinator – Store Supplies Procurement to support the day-to-day operations of the Store Supplies team. This role is a combination of 50% procurement and operational support and 50% project coordination, making it ideal for someone who enjoys working with vendors, solving operational issues, and coordinating projects across multiple stakeholders.

You will work closely with stores, vendors, distributors, Finance, Accounts Payable, IT, and Procurement teams to support procurement activities, resolve operational challenges, and keep projects moving forward.

Key Responsibilities

Procurement & Operational Support

• Support the day-to-day operations of the Store Supplies procurement function.
• Coordinate vendor onboarding, item/article creation, product listings, and ongoing maintenance.
• Respond to inquiries from stores, internal teams, vendors, and distribution partners.
• Work with vendors and distributors to resolve order, receiving, supply, and operational issues.
• Investigate invoice discrepancies, costing issues, receiving variances, and data-related concerns.
• Maintain accurate product, vendor, and catalogue information.
• Coordinate product distributions and support Accounts Payable processing requirements.
• Assist with reporting, analysis, and administrative support for the Store Supplies team.

Project Coordination

• Coordinate project activities, timelines, action items, and stakeholder follow-ups.
• Track open issues and ensure projects continue progressing toward completion.
• Partner with Finance, Accounts Payable, IT, Procurement, Stores, and Vendors to resolve operational and system-related issues.
• Participate in vendor and stakeholder meetings and follow up on action items.
• Support operational improvement initiatives and smaller procurement-related projects.
• Identify process improvements and recommend more efficient ways of working.
• Support communications to stores regarding operational initiatives and changes.

Qualifications

• Post-secondary education in Business, Supply Chain, Procurement, Operations, Logistics, or a related field is preferred.
• 1–3 years of experience in project coordination, procurement, supply chain, logistics, retail operations, or a related environment.
• Experience coordinating activities across multiple stakeholders and managing follow-ups.
• Exposure to procurement, vendor management, inventory, distribution, or supply chain processes is an asset.
• Experience in a retail or fast-paced operational environment is preferred.
• Experience with SAP, Ariba, or similar ERP/procurement systems is an asset.
• Strong proficiency with Excel, reporting, and data analysis.

Skills & Competencies

• Strong organizational and project coordination skills.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail, particularly with vendor, invoice, and purchasing information.
• Investigative and problem-solving mindset.
• Ability to build collaborative relationships across various teams and stakeholders.
• Proactive attitude with strong ownership and follow-through.
• Adaptable and comfortable working in a fast-paced environment.
• Continuous improvement mindset and ability to identify operational efficiencies.