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Hays

Property Administrator

Montreal, QC, Canada

$55,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Our client is a global real estate investment firm specializing in industrial and logistics properties and is seeking a Property Administrator to join its Property Management team. This is a full-time opportunity to join a dynamic and collaborative organization. This role is based in the West Island.

The role supports the day-to-day administration and operations of a national industrial and logistics portfolio, working closely with Property Managers, tenants, vendors and internal teams.

Responsibilities:

Support the Property Management team across a Canada-wide portfolio of industrial and logistics properties
Coordinate with tenants, vendors, Property Managers and internal teams
Maintain property files, contracts, insurance certificates, tenant records and vendor documentation
Prepare and follow up on purchase orders, contracts, renewals and service requests
Support invoice coding, processing and expense administration
Maintain building inspection records, utility documentation and property reports
Track building deficiencies and completion of work, including administrative follow-up
Prepare tenant communications, notices and property-related correspondence
Assist with various property operations, administrative tasks and ad hoc projects
Ideal for someone organized and detail-oriented looking to grow within commercial and industrial real estate

Benefits

90% benefits coverage
RRSP matching up to $4,500/year
$600 Lifestyle Spending Account
Modern office + very well-stocked kitchen
Regular company events
Strong wellness culture
Quarterly nutrition workshops

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More about this job

Responsibilities

Support the day-to-day administration and operations of a Canada-wide industrial and logistics property portfolio, coordinating with tenants, vendors, property managers, and internal teams. Maintain property records and documentation, assist with contracts, purchase orders, invoices, inspections, reports, deficiency tracking, tenant communications, and other operational projects.

Requirements

The posting does not specify formal education, years of experience, or other mandatory qualifications. It describes an opportunity suited to an organized, detail-oriented entry-level candidate interested in developing a career in commercial and industrial real estate.

Skills

Property Administration
Property Management Support
Tenant Coordination
Vendor Coordination
Document Management
Contract Administration
Purchase Order Processing
Invoice Processing
Expense Administration
Records Management
Building Inspection Documentation
Property Reporting
Deficiency Tracking
Tenant Communications
Administrative Support
Organization

Benefits

90% Benefits Coverage
RRSP Matching Up To $4,500 Per Year
$600 Lifestyle Spending Account
Modern Office
Well-Stocked Kitchen
Regular Company Events
Wellness Culture
Quarterly Nutrition Workshops

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Property Management
Commercial Real Estate
Industrial Real Estate
Logistics Properties
Portfolio Administration
Tenant Records
Vendor Documentation
Property Files
Contracts
Insurance Certificates
Purchase Orders
Contract Renewals
Service Requests
Invoice Coding
Invoice Processing
Expense Administration
Building Inspections
Utility Documentation
Property Reports
Building Deficiencies
Work Completion Tracking
Tenant Communications
Property Operations
Administrative Support

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