Proposal and Marketing Manager

Hays has partnered with an established architecture and planning firm known for delivering innovative, practical design solutions across Alberta and British Columbia. The firm works across a diverse portfolio including multi-family, mixed-use, commercial, industrial, hospitality and community-focused projects. They are looking for a Proposal & Marketing Manager to take ownership of proposal development while supporting the firm’s broader marketing, brand and growth initiatives.

📍 Location: Calgary | In Office | Full Time

Responsibilities:

Proposal & Pursuit Management

• Lead the preparation and submission of proposals, RFQs, RFPs and interview presentations.
• Manage the full proposal process, including schedules, kick-off meetings, contributor input, reviews and final submission.
• Develop tailored proposal content, messaging, win themes and pursuit strategies.
• Write and edit compelling content that responds directly to client requirements.
• Coordinate project sheets, team resumes, graphics and supporting materials.
• Ensure submissions are polished, compliant, accurate and delivered on time.
• Maintain and continuously improve proposal templates and content libraries.
• Track proposal outcomes and support post-submission debriefs and lessons learned.

Marketing & Brand

• Develop and coordinate marketing collateral, project profiles, presentations and other promotional materials.
• Support award submissions, case studies and project photography.
• Maintain and develop website content and social media communications.
• Help ensure consistent messaging, visual identity and brand standards across external communications.
• Support targeted marketing campaigns aligned with the firm’s strategic growth priorities.
• Work with technical teams to translate complex project information into clear, engaging marketing content.

Market & Growth Support

• Monitor upcoming procurement and project opportunities.
• Support Principals with strategic pursuits, client presentations and industry initiatives.
• Maintain proposal, opportunity and marketing information.
• Monitor proposal success rates and other relevant marketing metrics.
• Provide market intelligence and reporting to leadership to support business planning.

Qualifications:

• Minimum of 5+ years' experience in proposals, marketing or a related position, ideally within AEC industry
• Strong experience managing complex RFP, RFQ and proposal submissions from start to finish.
• Ability to coordinate and gather information from Principals, designers and technical project teams.
• Exceptional technical and business writing skills, in addition to expertise in Adobe Cloud (InDesign, Illustrator and Photoshop).
• Strong track record in preparing proposals and award submissions, and excellent attention to detail and communication skills.
• A degree or diploma in Marketing, Communications, Business or a related discipline is preferred.

In exchange for your hard work and commitment you will earn $80-100K (dependent on experience), benefits including health + dental and flexible work hours.