Senior Executive Assistant

Senior Executive Assistant

Downtown Toronto, ON | Full-Time | 5 Days Onsite

Base Salary: $95,000 - $105,000 + 10% Annual Bonus

The Opportunity

We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive.

This is a high-trust, high-visibility position suited to an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. The successful candidate will be highly organized, technologically savvy, proactive, and comfortable staying several steps ahead of a busy executive.

What You'll Do

• Own a complex, fast-moving executive calendar, managing priorities, conflicts, and last-minute changes.
• Protect the executive’s time while accommodating key stakeholders and shifting business needs.
• Ensure appropriate preparation and background information is available for meetings.
• Manage a high-volume inbox, prioritizing requests, tracking follow-ups, and ensuring important matters are addressed.
• Maintain an effective digital task-management system.
• Provide concise daily updates on priorities, outstanding items, and upcoming commitments.
• Coordinate frequent domestic and international travel, including flights, accommodations, transportation, and itinerary changes.
• Anticipate travel needs and quickly resolve disruptions.
• Provide clear itineraries and occasional after-hours support for urgent travel or scheduling matters.
• Manage expense reporting and day-to-day executive administrative support.
• Coordinate leadership activities and review materials for accuracy and completeness.
• Lead special projects and identify opportunities to streamline processes and improve efficiency.

What We're Looking For

• 5+ years supporting C-suite or senior executives in fast-paced corporate environments.
• Proven experience managing complex calendars, high-volume inboxes, and executive travel.
• Highly organized, proactive, and solutions-oriented, with excellent judgment and discretion.
• Strong interpersonal skills with a warm, polished, and adaptable approach.
• Able to anticipate needs, manage shifting priorities, and thrive in a fast-paced environment.
• Growth mindset, strong attention to detail, and a focus on continuously improving efficiency.

Technology Skills

• Advanced proficiency in Microsoft Outlook, Teams, Excel, and OneNote.
• Comfortable leveraging AI tools such as Microsoft Copilot to improve productivity.
• Experience with digital task-management tools such as Asana, Monday.com, or ClickUp.
• Tech-savvy and quick to adopt new tools and processes.

Hours & Work Arrangement

• Monday to Friday, fully onsite in Toronto
• Standard hours are approximately 9:00 a.m. to 5:00 p.m.

Compensation & Benefits

• Base salary: $95,000 - $105,000 + annual bonus + benefits from day 1 + retirement savings
• Vacation: 3 weeks