Technology Procurement & Vendor Management Specialist

Technology Procurement & Vendor Management Specialist

Job Type: Permanent

Work Mode and Location: 4 days onsite, Toronto, ON

Your New Company

A leading organization is seeking a Technology Procurement & Vendor Management Specialist to support sourcing, contracting, and vendor management activities involving information technology within the Data & Technology department and across the organization.

Your New Role

Reporting to the Senior Manager, Technology Procurement and Vendor Management, the Technology Procurement & Vendor Management Specialist is responsible for supporting sourcing, contracting, and vendor management activities involving information technology within the Data & Technology department and across the organization.

Key responsibilities include:

• Collaborate with D&T and other departments to understand their technology requirements and support the development of procurement strategies to meet those needs consistent with overall company and procurement objectives.
• Support the development of RFPs, RFQs, and RFIs for IT-related purchases.
• Collaborate with cross-functional teams to review vendor responses and make recommendations for vendor selection.
• Conduct market research to inform procurement decisions and identify potential cost-saving opportunities through strategic sourcing, volume discounts, and alternative procurement methods.
• Monitor vendor spend (costs), proactively identifying opportunities to improve cost-effectiveness.
• Liaise with vendors during contract negotiations to help secure favorable terms, including pricing, service level agreements, and delivery schedules.
• Review and analyze contract terms and conditions to mitigate risks and ensure alignment with organizational goals and standards.
• Maintain a contract management system to track contract expiration dates, renewals, and compliance obligations.
• Identify opportunities to optimize and streamline procurement workflows by leveraging automation and AI tools.
• Work with multiple stakeholders, including business stakeholders, privacy, security, audit, finance, and legal departments, to ensure contract terms align with company objectives, legal requirements, and corporate policies.
• Monitor vendor performance and address any issues or concerns that arise.
• Manage multiple vendor relationships involving information technology solutions and services.
• Develop and execute vendor and client satisfaction surveys and analyze results.
• Track and analyze vendor performance data.

What You'll Need to Succeed:

• Bachelor's degree required. BComm or equivalent preferred.
• Minimum 3 years of experience in IT procurement, with a focus on category management, sourcing, vendor management, and analytical skills.
• Track record of driving value, optimizing processes, or identifying cost efficiencies in a professional setting.
• Experience supporting the creation of RFx documents and owning/facilitating competitive bid engagements.
• Strong interpersonal skills with a foundational aptitude for negotiation and relationship building.
• Demonstrated stakeholder/relationship management and networking skills.
• Demonstrated proficiency with G Suite and Microsoft 365.
• Strong understanding of IT products and services, including hardware, software, cloud solutions, and licensing models.
• Excellent communication, presentation, and negotiation skills.
• Strong project management, organization, and time management skills.
• Ability to multitask and manage competing priorities effectively.
• Ability to build and foster strong relationships and organizational alignment with stakeholders and vendors.
• Business partner mindset with strong stakeholder management capabilities.
• Excellent written communication and presentation-building skills.
• Ability to work independently and as part of a team, with strong analytical, problem-solving, and evaluation skills.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Competitive compensation, professional development opportunities, and the chance to make a significant impact within the organization.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position