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Hays

Technology Procurement & Vendor Management Specialist

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Education: Bachelor’s degree
Experience: Minimum 3 years of experience in IT procurement, with a focus on category management, sourcing, vendor management, and analytical skills.
Posting language: English
Posted: Nov 10, 2026

Original job description

Technology Procurement & Vendor Management Specialist

Job Type: Permanent

Work Mode and Location: 4 days onsite, Toronto, ON

Your New Company

A leading organization is seeking a Technology Procurement & Vendor Management Specialist to support sourcing, contracting, and vendor management activities involving information technology within the Data & Technology department and across the organization.

Your New Role

Reporting to the Senior Manager, Technology Procurement and Vendor Management, the Technology Procurement & Vendor Management Specialist is responsible for supporting sourcing, contracting, and vendor management activities involving information technology within the Data & Technology department and across the organization.

Key responsibilities include:

Collaborate with D&T and other departments to understand their technology requirements and support the development of procurement strategies to meet those needs consistent with overall company and procurement objectives.
Support the development of RFPs, RFQs, and RFIs for IT-related purchases.
Collaborate with cross-functional teams to review vendor responses and make recommendations for vendor selection.
Conduct market research to inform procurement decisions and identify potential cost-saving opportunities through strategic sourcing, volume discounts, and alternative procurement methods.
Monitor vendor spend (costs), proactively identifying opportunities to improve cost-effectiveness.
Liaise with vendors during contract negotiations to help secure favorable terms, including pricing, service level agreements, and delivery schedules.
Review and analyze contract terms and conditions to mitigate risks and ensure alignment with organizational goals and standards.
Maintain a contract management system to track contract expiration dates, renewals, and compliance obligations.
Identify opportunities to optimize and streamline procurement workflows by leveraging automation and AI tools.
Work with multiple stakeholders, including business stakeholders, privacy, security, audit, finance, and legal departments, to ensure contract terms align with company objectives, legal requirements, and corporate policies.
Monitor vendor performance and address any issues or concerns that arise.
Manage multiple vendor relationships involving information technology solutions and services.
Develop and execute vendor and client satisfaction surveys and analyze results.
Track and analyze vendor performance data.

What You'll Need to Succeed:

Bachelor's degree required. BComm or equivalent preferred.
Minimum 3 years of experience in IT procurement, with a focus on category management, sourcing, vendor management, and analytical skills.
Track record of driving value, optimizing processes, or identifying cost efficiencies in a professional setting.
Experience supporting the creation of RFx documents and owning/facilitating competitive bid engagements.
Strong interpersonal skills with a foundational aptitude for negotiation and relationship building.
Demonstrated stakeholder/relationship management and networking skills.
Demonstrated proficiency with G Suite and Microsoft 365.
Strong understanding of IT products and services, including hardware, software, cloud solutions, and licensing models.
Excellent communication, presentation, and negotiation skills.
Strong project management, organization, and time management skills.
Ability to multitask and manage competing priorities effectively.
Ability to build and foster strong relationships and organizational alignment with stakeholders and vendors.
Business partner mindset with strong stakeholder management capabilities.
Excellent written communication and presentation-building skills.
Ability to work independently and as part of a team, with strong analytical, problem-solving, and evaluation skills.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Competitive compensation, professional development opportunities, and the chance to make a significant impact within the organization.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position

Apply on LinkedIn About employer

More about this job

Responsibilities

Support technology sourcing, competitive bids, contract negotiations, and vendor management across the organization. Monitor spending, contracts, and vendor performance while identifying cost savings and opportunities to improve procurement workflows.

Requirements

A bachelor's degree is required, with a BComm or equivalent preferred, along with at least three years of IT procurement experience. Candidates should have experience with sourcing and vendor management, RFx and competitive bids, stakeholder relationships, IT products and services, and strong analytical, communication, negotiation, and organizational skills.

Skills

IT Procurement
Category Management
Strategic Sourcing
Vendor Management
Contract Negotiation
RFx Development
Stakeholder Management
Market Research
Cost Optimization
Contract Management
Vendor Performance Analysis
Project Management
Negotiation
Microsoft 365
G Suite
IT Products and Services

Benefits

Competitive Compensation
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

IT Procurement
Category Management
Strategic Sourcing
Vendor Management
RFP
RFQ
RFI
RFx
Competitive Bidding
Contract Negotiation
Contract Management
Market Research
Cost Savings
Volume Discounts
Vendor Spend
Service Level Agreements
Vendor Performance
Vendor Satisfaction Surveys
Client Satisfaction Surveys
IT Hardware
Software
Cloud Solutions
Licensing Models
G Suite
Microsoft 365
Automation
Artificial Intelligence
Privacy
Information Security
Audit

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Work requirements

Jobs in Canada