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Added 1 hour ago
Career Development Officer
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
The Career Development Officer works closely with the Coordinator, Career Services in carrying out JobSeries program activities. The Career Development Officer is also responsible for…
Added 1 hour ago
Program Coordinator – Y-RISE (Readiness, Integration, Skills, and Employment)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
Full-time
The Program Coordinator will play a critical role in the project’s success, working collaboratively with internal teams and external partners to ensure the program meets its objectives. Key…
Added 1 hour ago
SENIOR PROJECT COORDINATOR PF&R & ED&C
City of Toronto
Toronto, ON
Reporting to the Senior Project Manager, Asset and Energy Management, the Senior Project Coordinator will support the Asset Management, Environment and Energy Unit of Parks Forestry &…
Added 2 hours ago
Project coordinator - Marine works
Pomerleau
Montreal, QC
Full-time
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 2 hours ago
Project coordinator - Marine works
Pomerleau
Quebec, QC
Full-time
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 4 hours ago
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services - Abbotsford
Fraser Health
Abbotsford, BC
Full-time
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 4 hours ago
Clinical Support Worker
Fraser Health
BC · Hope / Agassiz / Harrison Hot Springs / Kent, British Columbia
…resolutions where needed. Reports crisis situations to the coordinator or if on evenings/weekends to the administrator on call according to established procedures. Reports medical,…
Added 4 hours ago
Radiological Technologist - Royal Columbian Hospital
Fraser Health
New Westminster, BC
Part-time
Reporting to the Supervisor, Radiological Technology and the Site Coordinator, Medical Imaging, the Radiological Technologist, practices in accordance with the standards of professional…
Added 4 hours ago
Partner Administrative Assistant, Audit- 18 Month Contract
KPMG
Kingston, ON
Temporary
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 4 hours ago
Workplace Experience Coordinator
Hays
Montreal, QC
$22 to $25 CAD / hour
Contract
Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto
Added 4 hours ago
Sales Coordinator
Sonesta Hotels
Toronto, ON · The Yorkville Royal Sonesta Hotel Toronto, CAD
Full-time
Respond to client inquiries, coordinate follow-up communication, and help support exceptional customer service throughout the sales process.
Added 5 hours ago
FASD Clinic Coordinator
Enviros WSA
Calgary, AB
Full-time
The Clinic Coordinator will be responsible for coordinating FASD assessments, managing intake processes and writing FASD assessment reports with collaboration with the multi-disciplinary…
Added 5 hours ago
Clinical Resource Nurse - Charge Nurse
Prairie Mountain Health
Minnedosa, MB
Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 5 hours ago
Office Coordinator
Senior Helpers of White Rock, BC, Canada
Surrey, BC
Full-time
This is an excellent opportunity for someone who enjoys working with people, staying organized, providing excellent customer service, and supporting a fast-paced team.
Added 5 hours ago
Outreach Program Manager
The Salvation Army in Canada
Windsor, ON
Full-time
…program operations and case management, manages or assists with client caseloads, and addresses complex client needs. The position works collaboratively with internal teams, community…
Added 6 hours ago
Logsitics Coordinator (FTL/LTL)
NA Freight Forwarding Inc
Barrie, ON
$50,000 to $65,000 CAD / year
Full-time
The Operations Coordinator plays a key role in our transportation operations, responsible for planning and executing full truckload (FTL) and less-than-truckload (LTL) shipments across…
Added 6 hours ago
Addiction Support Practitioner - Shunda
Enviros WSA
Calgary, AB
Internship
…accordance with agency directives, policies, priorities within the…
Added 6 hours ago
Project Coordinator - Facilities Management & Operations
Black & McDonald Limited
Saskatoon, SK
Full-time
Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and…
Added 6 hours ago
Service Coordinator - Moncton Chrysler Dodge Jeep Ram
AutoCanada Inc.
Moncton, NB
$19 to $20 CAD / hour
Full-time
Assisting the Service Manager with the day-to-day operations of the Service Department, helping to manage client inquires and concerns.
Added 7 hours ago
Hearing Aid Specialist
Robert Half
Kamloops, BC
Full-time
Work closely with the Client Care Coordinator to ensure an efficient and positive customer experience.
Added 7 hours ago
RPN - Hospital Partnership Program (Toronto Central)
VHA Home HealthCare
Toronto, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 7 hours ago
RN/RPN - Child & Family Program (Toronto Central)
VHA Home HealthCare
Toronto, ON · Greater Toronto Area, Canada
Full-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 7 hours ago
RN - Child & Family Program (Central East)
VHA Home HealthCare
Toronto, ON · Scarborough, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 7 hours ago
RPN - Hospital Partnership Program (North York)
VHA Home HealthCare
Toronto, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 7 hours ago
RPN - Hospital Partnership Program (Toronto Central)
VHA Home HealthCare
Toronto, ON
Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.

Hays

Workplace Experience Coordinator

Montreal, QC, Canada

Pay: $22 to $25 CAD / hour
Job type: Contract
Apply by: Oct 16, 2026
Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto

Details

Contract: 1 Months (potential to extend)

Schedule: Full-Time, On-Site

Location: Montreal

Rate: $22-25 per hour

The Opportunity

We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys being the face of the office, thrives in a customer-focused environment, and can seamlessly balance reception, office coordination, event support, vendor management, and administrative responsibilities. The successful candidate will work closely with vendors, visitors, employees, and leadership while supporting financial administration, workplace services, and office events.

Key Responsibilities

Serve as the first point of contact for visitors, clients, vendors, and employees entering the office
Manage reception and front desk operations, maintaining a professional and welcoming environment
Coordinate visitor registrations, security procedures, parking passes, and workplace access requirements
Answer and respond to emails, phone calls, and workplace inquiries in a professional manner
Coordinate with external vendors, service providers, and building management teams
Manage invoices, financial documentation, and administrative finance-related processes
Support workplace operations, facilities coordination, and office services
Organise and coordinate meetings, boardroom bookings, and visitor hospitality requirements
Plan and support internal events, employee functions, and client-facing events, including room setup and logistics
Coordinate office supply inventories and workplace resources
Manage maintenance requests, janitorial services, and workplace service tickets
Support employee onboarding activities and workplace setup requirements
Maintain accurate records, documentation, and administrative files
Provide general administrative support to office leadership and employees
Ensure a high standard of customer service and professionalism at all times

What You Bring

Previous experience in office administration, workplace coordination, reception, facilities support, or administrative coordination
Strong exposure to finance-related administration such as invoicing, financial coordination, expense processing, accounts payable support, or finance administration
Experience coordinating meetings, events, workplace activities, or office functions
Excellent verbal and written English communication skills
Strong organisational and multi-tasking abilities with exceptional attention to detail
Professional and polished presentation with strong customer service skills
Comfortable interacting with senior stakeholders, clients, visitors, and vendors
Proactive, adaptable, and solutions-focused approach
Ability to work independently while managing multiple priorities
Intermediate proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Experience supporting workplace operations, facilities management, or vendor coordination is considered an asset

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization.

AI tools may be used as part of the screening process.

Apply About employer

More about this job

Responsibilities

Manage reception and visitor services, coordinate vendors and facilities, and support workplace operations, meetings, and events. Handle invoices and administrative records while providing general support to employees and office leadership.

Requirements

Candidates should have experience in office administration, reception, workplace or facilities coordination, and finance-related administrative tasks. Strong communication, organization, customer service, event coordination, and intermediate Microsoft Office skills are required; no specific education requirement is stated.

Skills

Office Administration
Workplace Coordination
Reception
Facilities Coordination
Vendor Management
Invoice Processing
Financial Administration
Event Coordination
Meeting Coordination
Customer Service
Visitor Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workplace Operations
Reception
Front Desk
Facilities Coordination
Vendor Management
Building Management
Invoice Processing
Financial Administration
Accounts Payable
Expense Processing
Visitor Registration
Security Procedures
Parking Passes
Workplace Access
Meeting Coordination
Boardroom Bookings
Event Planning
Employee Onboarding
Office Supplies
Maintenance Requests
Janitorial Services
Microsoft Office
Outlook
Word
Excel

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