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Added 2 mins ago
Manager, BISQC/F
Banff Centre for Arts and Creativity
Banff, AB
Full-time
…the world. Most of the programs involve free and/or ticketed events open to the public and Banff Centre also presents a range of curated events outside the arts program areas such as the…
Added 2 mins ago
Project & Property Coordinator
Saliance Global Holdings Co. Ltd
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Project & Property Coordinator/ Executive Assistant (Energy Sector)
Added 17 mins ago
Office Manager & Administrative Coordinator
Celero Communications, Inc.
Ottawa, ON
We’re looking for a highly organized, proactive, and resourceful Office Manager & Administrative Coordinator who thrives in dynamic environments and wants to play a meaningful role in…
Added 17 mins ago
Junior Research Coordinator
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
$5,538.94 to $6,497.44 CAD / month
Full-time
The Division of Hematology at the University of British Columbia is seeking a Junior Research Coordinator for the Hematology Research Program (HRP). The Junior Research Coordinator will…
Added 17 mins ago
Coordonnateur(trice), événements et expérience employé
MNP
Montreal, QC
Full-time
Coordinator, Learning & Development Events and Employee Experience
Added 17 mins ago
Sales and Catering Coordinator
Germain Hôtels
Toronto, ON
Full-time
Reporting to the Director of Sales, the Sales & Catering Coordinator is responsible for soliciting, contracting, and finalizing smaller groups, with or without event space, as defined by…
Added 31 mins ago
Clinical Pharmacy Specialist
Fraser Health Authority
Pitt Meadows, BC
$60.98 to $76.21 CAD / hour
Full-time
…recommendations to the Director, Pharmacy Services and/or the Coordinator, Medication Use Evaluation regarding new or revised policies and standards relative to the designated specialty…
Added 33 mins ago
Facilities Coordinator
JLL
Toronto, ON · Canada Home Office - ON
Full-time
Coordinate special events in support of client or JLL.
Added 46 mins ago
Tenure-Track Assistant or Tenured Associate Professor Faculty Position in RNA Biology – Indiana University Bloomington
The RNA Society
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
Added 46 mins ago
Shipping & Receiving Coordinator
IMT Group
Ingersoll, ON
$50,200 to $62,500 CAD / year
Full-time
Elevate your expertise with IMT Precision! We are recruiting for a Shipping & Receiving Coordinator to join our team and contribute to the delivery of essential manufacturing solutions with…
Added 46 mins ago
Technical Coordinator, Nickle Galleries, Libraries and Cultural Resources
University of Calgary
Calgary, AB
Full-time
The Nickle Galleries Team in Libraries & Cultural Resources is currently seeking a Full-time Regular Technical Coordinator.
Added 47 mins ago
Coverage Office Administrator
CBI Health
Calgary, AB
Full-time
Company events, clinic events and sports teams
Added 1 hour ago
Marketing Coordinator, Digital
Peavey Mart
Red Deer, AB
Full-time
We are seeking a digitally savvy, detail-oriented Marketing Coordinator to join our retail marketing team. This role is ideal for someone who is passionate about social media and digital…
Added 1 hour ago
CLIENT SUPPORT COORDINATOR, OTTAWA AND KINGSTON
BDC
Kingston, ON
Full-time
Proactively participate in the branch's marketing efforts by organizing events, campaigns, and activities, preparing marketing communications, and providing on-site logistical support.
Added 1 hour ago
CLIENT SUPPORT COORDINATOR, OTTAWA AND KINGSTON
BDC
Ottawa, ON
Full-time
Proactively participate in the branch's marketing efforts by organizing events, campaigns, and activities, preparing marketing communications, and providing on-site logistical support.
Added 1 hour ago
Parttime Administrative Assistant
Diverse Mortgage Group
Whitchurch-Stouffville, ON
We're hiring: Part-Time Client Care & Admin Coordinator
Added 1 hour ago
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
$120,000 to $130,000 CAD / year
Full-time
Relationships, culture and events. Track birthdays, anniversaries and milestones. Surface wins worth recognizing. Learn names and faces across 400+ people. Plan leadership offsites,…
Added 1 hour ago
Recreation Facility Operator I
University of Alberta
Edmonton, AB
Full-time
Equipment and event set up as directed by the RFO Supervisor – Saville West, Bookings and Events Coordinator, and/or Manager;
Added 1 hour ago
Research Community Coordinator (Prince Albert)
University of Saskatchewan
Prince Albert, SK
…equity-centered and strengths-based approaches. As the Research Community Coordinator, you will work closely with community partners, people with lived experience, researchers, and trainees…
Added 1 hour ago
Digital Marketing Coordinator
PheedLoop
Toronto, ON · North York, ON
Full-time
At PheedLoop, we build critical technology for the global events industry. From conferences and trade shows to hybrid and virtual experiences, our software powers high-impact events around…
Added 1 hour ago
Service Coordinator-Supply Chain (contract)
Scandinavian Building Services
AB · Edmonton, AB
Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 2 hours ago
Project Coordinator, STAC (Structure, Tower and Antenna Council)
Canadian Telecommunications Association
Ottawa, ON
Full-time
Reporting to the STAC Program Manager and the STAC Operations Manager, the STAC Project Coordinator will support projects focused on workplace safety within Canada’s telecommunications…
Added 2 hours ago
Executive & HR Coordinator / Coordonnateur(trice), soutien exécutif et RH
CandorVision
Montreal, QC
Full-time
We are currently seeking an Executive & HR Coordinator to join our dynamic team. This is an important role in keeping key executive, HR, payroll, accounting, and administrative processes…
Added 2 hours ago
26-154 Secondary School Career Advisor
Chilliwack School District No. 33
Chilliwack, BC
Internship
Liaises with the School District Work Experience Coordinator to assist with work experience placements.
Added 2 hours ago
Junior School Vice Principal - PYP Coordinator
Southpointe Academy
Delta, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Vice Principal & PYP Coordinator for our Junior School (K–5). The Vice Principal & PYP Coordinator is a key…

Hays

Workplace Experience Coordinator

Montreal, QC, Canada

Pay: $22 to $25 CAD / hour
Job type: Contract
Apply by: Oct 16, 2026
Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto

Details

Contract: 1 Months (potential to extend)

Schedule: Full-Time, On-Site

Location: Montreal

Rate: $22-25 per hour

The Opportunity

We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys being the face of the office, thrives in a customer-focused environment, and can seamlessly balance reception, office coordination, event support, vendor management, and administrative responsibilities. The successful candidate will work closely with vendors, visitors, employees, and leadership while supporting financial administration, workplace services, and office events.

Key Responsibilities

Serve as the first point of contact for visitors, clients, vendors, and employees entering the office
Manage reception and front desk operations, maintaining a professional and welcoming environment
Coordinate visitor registrations, security procedures, parking passes, and workplace access requirements
Answer and respond to emails, phone calls, and workplace inquiries in a professional manner
Coordinate with external vendors, service providers, and building management teams
Manage invoices, financial documentation, and administrative finance-related processes
Support workplace operations, facilities coordination, and office services
Organise and coordinate meetings, boardroom bookings, and visitor hospitality requirements
Plan and support internal events, employee functions, and client-facing events, including room setup and logistics
Coordinate office supply inventories and workplace resources
Manage maintenance requests, janitorial services, and workplace service tickets
Support employee onboarding activities and workplace setup requirements
Maintain accurate records, documentation, and administrative files
Provide general administrative support to office leadership and employees
Ensure a high standard of customer service and professionalism at all times

What You Bring

Previous experience in office administration, workplace coordination, reception, facilities support, or administrative coordination
Strong exposure to finance-related administration such as invoicing, financial coordination, expense processing, accounts payable support, or finance administration
Experience coordinating meetings, events, workplace activities, or office functions
Excellent verbal and written English communication skills
Strong organisational and multi-tasking abilities with exceptional attention to detail
Professional and polished presentation with strong customer service skills
Comfortable interacting with senior stakeholders, clients, visitors, and vendors
Proactive, adaptable, and solutions-focused approach
Ability to work independently while managing multiple priorities
Intermediate proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Experience supporting workplace operations, facilities management, or vendor coordination is considered an asset

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization.

AI tools may be used as part of the screening process.

Apply About employer

More about this job

Responsibilities

Manage reception and visitor services, coordinate vendors and facilities, and support workplace operations, meetings, and events. Handle invoices and administrative records while providing general support to employees and office leadership.

Requirements

Candidates should have experience in office administration, reception, workplace or facilities coordination, and finance-related administrative tasks. Strong communication, organization, customer service, event coordination, and intermediate Microsoft Office skills are required; no specific education requirement is stated.

Skills

Office Administration
Workplace Coordination
Reception
Facilities Coordination
Vendor Management
Invoice Processing
Financial Administration
Event Coordination
Meeting Coordination
Customer Service
Visitor Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workplace Operations
Reception
Front Desk
Facilities Coordination
Vendor Management
Building Management
Invoice Processing
Financial Administration
Accounts Payable
Expense Processing
Visitor Registration
Security Procedures
Parking Passes
Workplace Access
Meeting Coordination
Boardroom Bookings
Event Planning
Employee Onboarding
Office Supplies
Maintenance Requests
Janitorial Services
Microsoft Office
Outlook
Word
Excel

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