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Added 1 hour ago
Career Development Officer
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
The Career Development Officer works closely with the Coordinator, Career Services in carrying out JobSeries program activities. The Career Development Officer is also responsible for…
Added 2 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 2 hours ago
Program Coordinator – Y-RISE (Readiness, Integration, Skills, and Employment)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
Full-time
Receive a complimentary YMCA membership to our Health & Fitness facilities
Added 2 hours ago
SENIOR PROJECT COORDINATOR PF&R & ED&C
City of Toronto
Toronto, ON
Reporting to the Senior Project Manager, Asset and Energy Management, the Senior Project Coordinator will support the Asset Management, Environment and Energy Unit of Parks Forestry &…
Added 3 hours ago
Recruitment Coordinator Intern
BinSentry
Kitchener, ON
$22 CAD / hour
Temporary
With our technology, feed mills, commercial grain handling facilities, and protein producers are enhancing feed ordering efficiency, raising healthier animals, improving employee safety,…
Added 4 hours ago
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services - Abbotsford
Fraser Health
Abbotsford, BC
Full-time
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 4 hours ago
Workplace Experience Coordinator
Hays
Montreal, QC
$22 to $25 CAD / hour
Contract
Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto
Added 4 hours ago
Innu Employment Coordinator
Vale
Canada
Full-time
We are currently seeking an Innu Employment Coordinator to join our People and Community team in Voisey’s Bay, Labrador, a fly-in fly-out operation.
Added 5 hours ago
Municipal Law Enforcement Officer 2
City of Oshawa
Oshawa, ON
Full-time
Regular Part-Time Day Program Coordinator - City of Oshawa
Added 5 hours ago
Community Peace Officer Level One
Yellowhead County
Edson, AB
Full-time
Assist in the monitoring and physical security of county owned/controlled land and facilities.
Added 6 hours ago
Sales Coordinator
Cascades
Longueuil, QC · Saint-Hubert, QC
$60,000 to $70,000 CAD / year
Full-time
Join CINDY ISFJORD's team as a Sales Coordinator in Saint-Hubert and help build a more sustainable future.
Added 6 hours ago
Commercial Coordinator
PACT
ON · Mississauga, Ontario
…Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to…
Added 6 hours ago
Recruitment Coordinator Intern
BinSentry
Kitchener, ON
Temporary
With our technology, feed mills, commercial grain handling facilities, and protein producers are enhancing feed ordering efficiency, raising healthier animals, improving employee safety,…
Added 7 hours ago
Project Coordinator - Facilities Management & Operations
Black & McDonald Limited
Saskatoon, SK
Full-time
Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and…
Added 7 hours ago
Business Development Coordinator (ASL 5)
NBCC (New Brunswick Community College)
Saint John, NB
$2,297 to $2,725 CAD / year
Part-time
NBCC is currently seeking a dynamic and competent leader for the position of Business Development Coordinator (ASL5). Our College is committed to transforming lives and communities. When…
Added 7 hours ago
Facilities Data and Systems Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
The Facilities Data and Systems Coordinator is responsible for maintaining the accuracy and integrity of facilities drawings, space records, and facilities management systems.
Added 8 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 8 hours ago
Magnetic Resonance Imaging Supervisor S3C
Providence Healthcare
Vancouver, BC
Temporary
We are seeking a Magnetic Resonance Imaging Supervisor to join our team! This individual will report to the Manager or Site Coordinator and will:
Added 8 hours ago
Revenue Analyst
Banff Centre for Arts and Creativity
Banff, AB
Full-time
…with the goal of increasing revenue and making the best use of facilities and…
Added 8 hours ago
Junior Supplier Quality Coordinator
Vista Projects Limited
Calgary, AB
Full-time
The Junior Supplier Quality Coordinator is responsible for the day-to-day coordination, tracking, communication, and reporting of supplier quality activities. The coordinator supports…
Added 9 hours ago
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
$75,000 to $90,000 CAD / year
Contract
…in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean, dynamic, and committed team. This is a hands-on role that provides…
Added 9 hours ago
Reception & Client Intake Coordinator
BC Legal Management Association
BC · West Vancouver, BC
Other
As one of the fastest-growing firms in Western Canada, we are looking for a Reception & Client Intake Coordinator to join our collaborative team. The ideal candidate will bring excellent…
Added 9 hours ago
Financial Operations Assistant
Athabasca University
Athabasca, AB
$45,544.85 to $60,354.3 USD / year
Full-time
Reporting to the Coordinator, Revenue Accounting, the Financial Operations Assistant will support the Financial Operations functions which include Accounts Receivable, Accounts Payable, and…
Added 9 hours ago
Technical Coordinator, Surveillance Projects
Great Canadian Entertainment
Toronto, ON · Etobicoke, ON
…Ontario, British Columbia, Nova Scotia, and New Brunswick, our facilities include over 16,000 slot machines, 575 table games, 71 dining amenities and over 500 hotel rooms. Working closely…
Added 9 hours ago
Facilities Data and Systems Coordinator
SAIT
Calgary, AB
The Facilities Data and Systems Coordinator is responsible for maintaining the accuracy and integrity of facilities drawings, space records, and facilities management systems.

Hays

Workplace Experience Coordinator

Montreal, QC, Canada

Pay: $22 to $25 CAD / hour
Job type: Contract
Apply by: Oct 16, 2026
Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto

Details

Contract: 1 Months (potential to extend)

Schedule: Full-Time, On-Site

Location: Montreal

Rate: $22-25 per hour

The Opportunity

We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys being the face of the office, thrives in a customer-focused environment, and can seamlessly balance reception, office coordination, event support, vendor management, and administrative responsibilities. The successful candidate will work closely with vendors, visitors, employees, and leadership while supporting financial administration, workplace services, and office events.

Key Responsibilities

Serve as the first point of contact for visitors, clients, vendors, and employees entering the office
Manage reception and front desk operations, maintaining a professional and welcoming environment
Coordinate visitor registrations, security procedures, parking passes, and workplace access requirements
Answer and respond to emails, phone calls, and workplace inquiries in a professional manner
Coordinate with external vendors, service providers, and building management teams
Manage invoices, financial documentation, and administrative finance-related processes
Support workplace operations, facilities coordination, and office services
Organise and coordinate meetings, boardroom bookings, and visitor hospitality requirements
Plan and support internal events, employee functions, and client-facing events, including room setup and logistics
Coordinate office supply inventories and workplace resources
Manage maintenance requests, janitorial services, and workplace service tickets
Support employee onboarding activities and workplace setup requirements
Maintain accurate records, documentation, and administrative files
Provide general administrative support to office leadership and employees
Ensure a high standard of customer service and professionalism at all times

What You Bring

Previous experience in office administration, workplace coordination, reception, facilities support, or administrative coordination
Strong exposure to finance-related administration such as invoicing, financial coordination, expense processing, accounts payable support, or finance administration
Experience coordinating meetings, events, workplace activities, or office functions
Excellent verbal and written English communication skills
Strong organisational and multi-tasking abilities with exceptional attention to detail
Professional and polished presentation with strong customer service skills
Comfortable interacting with senior stakeholders, clients, visitors, and vendors
Proactive, adaptable, and solutions-focused approach
Ability to work independently while managing multiple priorities
Intermediate proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Experience supporting workplace operations, facilities management, or vendor coordination is considered an asset

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization.

AI tools may be used as part of the screening process.

Apply About employer

More about this job

Responsibilities

Manage reception and visitor services, coordinate vendors and facilities, and support workplace operations, meetings, and events. Handle invoices and administrative records while providing general support to employees and office leadership.

Requirements

Candidates should have experience in office administration, reception, workplace or facilities coordination, and finance-related administrative tasks. Strong communication, organization, customer service, event coordination, and intermediate Microsoft Office skills are required; no specific education requirement is stated.

Skills

Office Administration
Workplace Coordination
Reception
Facilities Coordination
Vendor Management
Invoice Processing
Financial Administration
Event Coordination
Meeting Coordination
Customer Service
Visitor Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workplace Operations
Reception
Front Desk
Facilities Coordination
Vendor Management
Building Management
Invoice Processing
Financial Administration
Accounts Payable
Expense Processing
Visitor Registration
Security Procedures
Parking Passes
Workplace Access
Meeting Coordination
Boardroom Bookings
Event Planning
Employee Onboarding
Office Supplies
Maintenance Requests
Janitorial Services
Microsoft Office
Outlook
Word
Excel

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