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Added 8 mins ago
SOCC Duty Manager (YQT)
Wasaya Airways LP
Thunder Bay, ON
Full-time
…Manager ensures compliance with Transport Canada Flight Following requirements, Crew Duty Day regulations, and all applicable operational and regulatory policies and…
Added 8 mins ago
Fuels System Coordinator
Total Power Limited
Mississauga, ON
Contract
The Fuels System Coordinator is a professional who excels in the coordination of activities to deliver excellent customer service. These activities include scheduling, excellent…
Added 8 mins ago
Financial Management Officer
CEGEP - John Abbott College
Sainte-Anne-de-Bellevue, QC
$54,917 to $91,114 CAD / year
Full-time
JOB SUMMARY: REPORTING TO THE COORDINATOR OF FINANCIAL SERVICES, PROVIDES INTEGRAL SUPPORT WITHIN THE FINANCIAL SERVICES DEPARTMENT IN AREAS OF FINANCIAL ANALYSIS, AND LIAISON WITH…
Added 8 mins ago
Translator
Dexian
Montreal, QC
$65 to $70 CAD / hour
Contract
Manage end-to-end long-term translation projects, by working with the coordinator, internal partners and external suppliers
Added 9 mins ago
Marketing - Sr Proposal Coordinator (Marketing Professional)
HOK Human Resources
Toronto, ON
To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,…
Added 9 mins ago
Coordinator, Special Projects
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
As a key member of the department, the Special Projects Coordinator will serve as a primary point of contact and work closely with internal and external stakeholders to coordinate…
Added 9 mins ago
Lottery Delivery Coordinator
Jumbo Interactive
Calgary, AB
Full-time
The Lottery Delivery Coordinator supports the successful delivery of lottery campaigns from planning through completion. Working closely with Lottery Delivery, Project Management,…
Added 9 mins ago
Senior Accountant
Jack.org
Toronto, ON
Full-time
…financial impact of initiatives, monitor spending, support grant requirements, and ensure financial information is accurate and…
Added 24 mins ago
Air Medical Crew - Flight Nurse
STARS
Regina, SK
Full-time
Current certification of STARS Advanced Skills Institute (ASI) and education requirements in good standing (for internal applicants) or equivalent certifications including ACLS, ITLS and…
Added 24 mins ago
Air Medical Crew - Flight Paramedic
STARS
Grande Prairie, Alberta
Full-time
Current certification of STARS Advanced Skills Institute (ASI) and education requirements in good standing (for internal applicants) or equivalent certifications including ACLS, ITLS and…
Added 24 mins ago
Receptionist
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Part-time
Perform other related duties as assigned, including supporting the Administrative Coordinator as required.
Added 24 mins ago
Administrative Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
Full-time
Reporting to the Associate Vice-President, Alumni and Development , the Administrative Coordinator provides comprehensive administrative and coordination support for the Associate…
Added 38 mins ago
Coordonateur fret maritime sénior / Senior Ocean Freight Coordinator
BLV - Value Chain Partners
Pointe-Claire, QC
Full-time
The Senior Ocean Freight Coordinator is the operational backbone of our client’s consolidation services, ensuring flawless execution of LCL and FCL shipments. This role demands a highly…
Added 38 mins ago
Coordonateur fret maritime junior / Junior Ocean Freight Coordinator
BLV - Value Chain Partners
Pointe-Claire, QC
Full-time
The Junior Ocean Freight Coordinator is the operational backbone of our client’s consolidation services, ensuring flawless execution of LCL and FCL shipments. This role demands a highly…
Added 38 mins ago
Emergency Response Specialist, Underground
Agnico Eagle Mines Limited
Cochrane, ON
Full-time
…the training programs put in place by the Emergency Response Coordinator. You must possess extensive technical competence in firefighting operations and techniques, incident command system…
Added 39 mins ago
Manufacturing Coordinator
Johnson Electric
Ancaster, ON · Canada Ancaster - Automation Group Canada (General)
Full-time
Join Our Team as a Manufacturing Coordinator at Johnson Electric!
Added 39 mins ago
Artiste d’éclairage/ Lighting Artist (Featurette)
Bardel Entertainment
Remote, Canada
$1,400 to $1,700 CAD / week
Remote
Maintain timing and production quotas given by the production coordinator by looking at a Shotgun Dashboard
Added 39 mins ago
Residential Coordinator
Overhead Door
Edmonton, AB
Full-time
Role: We have an immediate opening for a Residential Service Coordinator in our Edmonton Branch. Reporting to the Branch Office Supervisor, the Service Coordinator is vital to our everyday…
Added 54 mins ago
Discharge Coordinator
University Health Network
Toronto, ON
Full-time
As an integral member of Allied Health, the Discharge Service Coordinator will:
Added 1 hour ago
Program Coordinator, Community Relations
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Community and Government Relations, the Program Coordinator will play a key role in strengthening relationships between the university and the broader…
Added 1 hour ago
HIV Nurse Specialist - Nurse Specialist
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the…
Added 1 hour ago
Licensing Coordinator
Peace Collective
Toronto, ON
Full-time
The Licensing Coordinator will be responsible for managing Peace Collective's relationship with its licensing partners across our licensed portfolio (NBA, NFL, NHL, MLB, Arsenal, FIFA,…
Added 1 hour ago
Executive Coordinator - CAO & Mayor's Office
the Town of the Blue Mountains
Thornbury, ON
Reporting to the Chief Administrative Officer (CAO), the Executive Coordinator provides high‑level executive coordination and strategic administrative support for both the CAO and Mayor.…
Added 1 hour ago
Supervisor, Maintenance Processing
Elk Valley Resources
Elkford, BC
$123,000 to $145,000 CAD / year
Collaborate closely with Maintenance Planners, the Scheduler, and the Materials Coordinator on day-to-day work execution, shutdown preparation, and overall maintenance performance
Added 1 hour ago
Project Site Coordinator
Blackstone Energy
Niagara Falls, ON · Niagara Region, Ontario
Full-time
The Project Site Coordinator acts as a key on-site representative for Blackstone, helping ensure project management best practices, documentation standards, and health & safety requirements…

Hays

Workplace Experience Coordinator

Montreal, QC, Canada

Pay: $22 to $25 CAD / hour
Job type: Contract
Apply by: Oct 16, 2026
Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

Bilingual Workplace Experience Coordinator | Contract | On-Site | Downtown Toronto

Details

Contract: 1 Months (potential to extend)

Schedule: Full-Time, On-Site

Location: Montreal

Rate: $22-25 per hour

The Opportunity

We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys being the face of the office, thrives in a customer-focused environment, and can seamlessly balance reception, office coordination, event support, vendor management, and administrative responsibilities. The successful candidate will work closely with vendors, visitors, employees, and leadership while supporting financial administration, workplace services, and office events.

Key Responsibilities

Serve as the first point of contact for visitors, clients, vendors, and employees entering the office
Manage reception and front desk operations, maintaining a professional and welcoming environment
Coordinate visitor registrations, security procedures, parking passes, and workplace access requirements
Answer and respond to emails, phone calls, and workplace inquiries in a professional manner
Coordinate with external vendors, service providers, and building management teams
Manage invoices, financial documentation, and administrative finance-related processes
Support workplace operations, facilities coordination, and office services
Organise and coordinate meetings, boardroom bookings, and visitor hospitality requirements
Plan and support internal events, employee functions, and client-facing events, including room setup and logistics
Coordinate office supply inventories and workplace resources
Manage maintenance requests, janitorial services, and workplace service tickets
Support employee onboarding activities and workplace setup requirements
Maintain accurate records, documentation, and administrative files
Provide general administrative support to office leadership and employees
Ensure a high standard of customer service and professionalism at all times

What You Bring

Previous experience in office administration, workplace coordination, reception, facilities support, or administrative coordination
Strong exposure to finance-related administration such as invoicing, financial coordination, expense processing, accounts payable support, or finance administration
Experience coordinating meetings, events, workplace activities, or office functions
Excellent verbal and written English communication skills
Strong organisational and multi-tasking abilities with exceptional attention to detail
Professional and polished presentation with strong customer service skills
Comfortable interacting with senior stakeholders, clients, visitors, and vendors
Proactive, adaptable, and solutions-focused approach
Ability to work independently while managing multiple priorities
Intermediate proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Experience supporting workplace operations, facilities management, or vendor coordination is considered an asset

What You Need to Do Now

If you meet the requirements and are interested in this opportunity, please apply directly.

Thank you for your interest. Only candidates selected for an interview will be contacted.

This posting represents an existing vacancy within the organization.

AI tools may be used as part of the screening process.

Apply About employer

More about this job

Responsibilities

Manage reception and visitor services, coordinate vendors and facilities, and support workplace operations, meetings, and events. Handle invoices and administrative records while providing general support to employees and office leadership.

Requirements

Candidates should have experience in office administration, reception, workplace or facilities coordination, and finance-related administrative tasks. Strong communication, organization, customer service, event coordination, and intermediate Microsoft Office skills are required; no specific education requirement is stated.

Skills

Office Administration
Workplace Coordination
Reception
Facilities Coordination
Vendor Management
Invoice Processing
Financial Administration
Event Coordination
Meeting Coordination
Customer Service
Visitor Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workplace Operations
Reception
Front Desk
Facilities Coordination
Vendor Management
Building Management
Invoice Processing
Financial Administration
Accounts Payable
Expense Processing
Visitor Registration
Security Procedures
Parking Passes
Workplace Access
Meeting Coordination
Boardroom Bookings
Event Planning
Employee Onboarding
Office Supplies
Maintenance Requests
Janitorial Services
Microsoft Office
Outlook
Word
Excel

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