Property Manager- Real Estate

Property Manager - Real Estate

Company Introduction:

HBNG Holborn Group is a leading Canadian provider of independent investment and real estate management expertise.

We have over 30 years of history as an experienced developer and builder of industrial property, commercial property, municipal infrastructure, institutional buildings, and residential lands. Based in Vaughan, and servicing all of Canada, HBNG Holborn Group is truly a leader in the land development industry.

HBNG Holborn Group is comprised of several entities that contribute to our real estate investment, asset management and property management interests, making us a full-service development company. We have extensive retail, office, industrial and residential holdings.

Job Summary:

The Property Manager is responsible for overseeing the daily operations of our residential and commercial properties. This includes tenant relations, rent collection, property maintenance coordination, budgeting, and ensuring compliance with housing and leasing regulations i.e. Residential Tenancies Act, Commercial Tenancies Act, Landlord Tenant Board, etc.

Key Responsibilities

Property Operations

• Oversee the daily operations of residential and commercial property portfolios.
• Conduct routine property inspections to ensure properties are properly maintained and operating safely.
• Coordinate maintenance, repairs, and service requests with vendors and contractors.
• Ensure all units are maintained to company standards.

Leasing and Tenant Management

• Market and lease apartment units in collaboration with the company’s listing agency.
• Screen prospective tenants through appropriate background and reference checks.
• Execute lease agreements and ensure tenants understand lease terms and policies.
• Work alongside development team to update lease form to ensure its current.
• Maintain positive tenant relationships and respond to tenant inquiries or concerns in a timely manner.
• Enforce lease agreements and building policies.
• Coordinate all “move-in” and “move-out” procedures with existing and new tenants.

Financial Administration

• Collect rent payments and monitor rental accounts.
• Manage delinquent accounts and follow up on outstanding balances.
• Assist in preparing monthly financial and operational reports.
• Support budgeting and cost control for property operations.

Compliance and Administration

• Ensure compliance with all applicable landlord-tenant legislation, housing regulations, municipal regulations, building codes, fire and life safety requirements, and environmental standards.
• Maintain accurate tenant files, lease documentation, and property records.
• Ensure proper documentation of maintenance, inspections, and tenant communications.

Qualifications

Education and Experience

• 2-5 years previous experience in residential property management preferred.
• Post-secondary education in property management, business administration, or a related field considered an asset.

Skills and Competencies

• Strong knowledge of Residential Tenancies Act and Landlord tenant process for residential properties.
• Strong interpersonal, communication, and customer service skills.
• Basic accounting and budgeting knowledge.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent problem-solving and conflict resolution abilities.
• Working knowledge of commercial lease structures, including gross, semi-gross and net leases.
• Experience administering commercial leases, CAM reconciliations, and tenant relations is considered a strong asset.
• Proficiency with property management software, particularly Yardi, considered an asset.

Preferred Qualifications

• Property management certification (e.g., Certified Property Manager – CPM).
• Experience managing multi-unit residential properties.

Working Conditions

• Combination of office administration and on-site property inspections.
• May require occasional evening or weekend availability to respond to tenant issues or emergencies.

What you can expect from us:

• A great work experience.
• An environment that focuses on Values, Integrity, Respect, Trust, Honesty, Fairness and Loyalty.
• We promote a collaborative environment where you will be challenged to learn and do.
• We promote team spirit.
• Industry and project required training.
• A focus on safety, health and wellness including a company paid lunch.